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2025-08-31-accounts

2 nd Bognor (St. Mary’s) Sea Scouts - Annual General Meeting 24 25

2[nd] Bognor (St. Mary’s) Sea Scouts SCOUT COUNCIL Annual General Meeting

Friday 9[th] January 2026 @ 18:30

St. Mary’s Catholic Primary School, Glamis Street, Bognor Regis, West Sussex, PO21 1DJ

2 nd Bognor (St. Mary’s) Sea Scouts - Annual General Meeting 24 25

AGENDA

1. Introduction and welcome

2. Apologies for absence

3. Governance topics

Review of the previous year

5.

Making appointments

6. Closing remarks

2 nd Bognor (St. Mary’s) Sea Scouts - Annual General Meeting 24 25

AGM Minutes 2024

2[nd] Bognor (St.Mary’s) Sea Scout GROUP SCOUT COUNCIL – ANNUAL GENERAL MEETING

Trustee Attendees: Susan Shimell, Elizabeth Bilham, Matthew Tarrant , Claire Tarrant, Mark Wisby, Thomas Weaver, Jackie Chandler, James Davey, Emma Carver, Annie Parks.

Maxine Smith from District, Gill Yeates from Bognor Regis Town Council.

Leader Attendees: Jonny Vickers, Ben Vickers, Susan, Holly and Ella Woodruff, Claire Mills, Connor Waller, Patrick Kelly, Faith Edwards, Hayley-May Evans, Kara Ragless, Andrew Newell, Chris Tymon, Phill.

Attendees signed in on the register:

Squirrels - Luke and George Carver, Christine Fisher and Obi Chapman, Oliver Chandler, Lynsey Southerton and Hugo Chapman, Samantha, James and George Miller, Rob, Gina and Thomas Overton.

Beavers - Riley Moore, Jon, Lucy, Hannah and Joshua Dowle, Alisdair and Gabriella Murray, Jamie, Denise and Ryder Ellinor, Bethanie and Daisy Ayres, Sylvan Florescu, Elsa Alvnez, Mark and Asa Berng, Patyyetan and Franek Roezyer-Pillic , Izebta Seby and Gabriella Murray, Konrad and Jan Tacz, Zofia and Jan Tkacz.

Cubs - Paul and Ameila Francis, Caroline, George and Rory Castleton, Dan Gover and Rueben Wingate-Gover, Lyileta Hyrmc and Nathan Vesilieeses, Peter, Archie and Chloe Mills.

Scouts – Rachel and Theo Florescu, Stephanie and Logan Goater, Annie Norman and Izzy Watts, Magda and David Kucharski, Marcin, Anthony and Julia Gwiazdowski.

GSL - Health & Safety and domestic announcements .

1. Introducton & welcome

Chair:

Opening remarks.

Thanks to the venue for the use of their facilities and for all the fun activities at the start of the evening.

Welcome to Members of the Group Scout Council and Guests especially:

2 nd Bognor (St. Mary’s) Sea Scouts - Annual General Meeting 24 25

2. Apologies for absence

GSL:

Apologies have been received from:

Ben Hardcastle, Charlotte Tennent, Tom Weaver

3. To approve the Minutes of the Annual General Meetng held on 12th JAN 2024

Chair:

The minutes have been previously reviewed by the Group Board of trustees at their first meeting after the previous AGM and so I propose that the minutes are taken as read and ask the Group Scout Council to agree that they are a true record of that meeting.

Seconder please… Claire Mills, with a show of hands to approve .

4. Governance topics

Chair notes to the Group Scout Council members present that this part of the meeting is a necessary part to make sure that the charity’s foundations are in good order.

4a. To adopt the model consttuton from Policy, Organisaton and Rules

Chair:

In line with the recommendation from Scout Headquarters. I propose that we adopt the model constitution from Chapter 5 of Policy, Organisation and Rules. A copy of this was available for review and inspection prior to this meeting, and available on our website

Seconder please… Maxine Smith, with a show of hands to approve.

4b. Note the Group’s fnancial year

Chair:

Members of the Group Scout Council are asked to note that our charity’s financial year is

1st September to 31st August

4c. Agree the number of members that may be elected to the Trustee Board

Chair:

The Group Scout Council must agree at its AGM the number of people that can be elected to the Trustee Board. The recommendation from the outgoing Trustee Board is that 12 people can be elected. I propose that the Group Scout Council approves that recommendation.

Seconder please …Claire Mills, with a show of hands to approve.

2 nd Bognor (St. Mary’s) Sea Scouts - Annual General Meeting 24 25

meetngs

4d. Agree the quorum for each of the Group Scout Council (including this AGM), of the Group Trustee Board, meetngs of any sub-commitees

Chair:

The Group Scout Council must agree at its AGM the quorum – the minimum number of Group Scout Council members that must be present at a meeting of the Group Scout Council. The recommendation from the outgoing Trustee Board is that the quorum should be set at 8 persons. The Group Scout Council is asked to approve that recommendation.

(There was a brief pause and discussion to change this from 15 to 8 by Maxine and Anne)

Seconder please … Sue Woodruff, with a show of hands to approve.

5. Review of the previous year

Chair notes to the Group Scout Council members present that this part of the meeting is the opportunity to reflect on the activities of the past year.

5a. Group Scout Leader’s Review of Scoutng in the Group

Chair asks GSL to present their Annual Review.

GSL gives their review.

This included a video by Archie Mills to go towards one of his badges, mention of more trips and days out, having a new trustee board, followed by a round of applause.

Chair thanks GSL for their review.

5b. To receive and consider the Annual Report of the Group Trustee Board including the annual Statement of Accounts

Chair: The Group Trustee Board has approved the Annual Report and Statement of Accounts and Accounts, and the report on the accounts has been received from the Scrutineer

Chair asks the Group Treasurer, to give their explanation of the Statement of Accounts.

GSL explained that the Group Treasurer was not at the meeting but we have received a breakdown of the accounts. She asked for people to continue to ask questions and we would do our best to answer them, if not now then at a later date.

Treasurer to explain the Statement of Accounts.

Chair invites questions from the floor regarding the Trustee Annual Report, and the Annual Accounts.

The following question was asked by a parent; Can I ask what the designated funds are for?

An answer will follow.

Thanks to Treasurer Benjamin Hardcastle

2 nd Bognor (St. Mary’s) Sea Scouts - Annual General Meeting 24 25

6. Making appointments

Chair notes to the Group Scout Council members present that this part of the meeting sets the charity up to be well-led during the period until the next AGM. Particularly, the Group Scout Council appoints a Trustee Board to ensure good governance for the charity over the next year.

- 6a. To (re )appoint Group President

Chair notes that appointments as Group President are made by the Group Scout Council.

Chair advises that Susan Shimell is proposed as President. Show of hands to (re-)approve.

6c. To approve the Group Scout Leader’s nominaton of the Group Chair

Chair: I now hand the chairmanship of this meeting over to the GSL.

GSL It is Mark’s last year as chairman, thank you Mark for all you have done. The lovely lady Annie Parks has volunteered as Group Chair so I would like to nominate Annie Parks as Group Chair and ask for a show of hands as approval.

6d. To elect the Group Secretary

Chair: The ‘Group Secretary’ is an elected, however no person’s has yet been found for the role. We do not have one at the moment and Claire Tarrant is stepping in temporarily.

6e. To elect the Group Treasurer

Chair: The ‘Group Treasurer’ is an elected appointment and, as required, Emma Carver has been formally proposed and seconded. Since there were no other nominations by the closing date a show of hands is required to approve Emma Carver’s election.

6f. To elect persons to the Group Trustee Board

Secretary - the following have been formally proposed and seconded in writing by the due date:-

Sue Shimell Thomas Weaver Claire Tarrant Matthew Tarrant Jackie Chandler James Davey

Chair - requests a show of hands to approve their election.

7. Closing Remarks

Chair to close the AGM, thank all for attending and outline any arrangements for the rest of the event.

Its been lovely being the chair. The group is in fine fettle and I will still be around. We have great volunteers and its amazing what the leaders get them doing.

2 nd Bognor (St. Mary’s) Sea Scouts - Annual General Meeting 24 25

Group Scout Report 2025

This past year has been quite busy and rewarding for the group, comprising a wide array of engaging activities and meaningful events. The highlight of the summer was undoubtedly the session at Out of Bounds, where the members enjoyed bouncing high above, creating a fantastic atmosphere filled with laughter and excitement. Last year’s summer camp at Butchers Coppice in Dorset was another significant event, where members had the chance to enjoy the Aqua Park, Splashdown, and a day out at Moors Valley that included the exhilarating Go Ape! The Cubs truly embraced this opportunity to bond and create lasting memories.

The group also showed their respect during the November Remembrance Sunday, with all four sections participating in a commendable manner that truly reflected their commitment to the community. Additionally, in November, the group, alongside the rest of the Bognor Regis District Scouts, worked together to help the local food bank, demonstrating their strong commitment to supporting those in need.

In December, a team of adult volunteers helped the Bognor Hotham Rotary raise important funds for local charities through the annual Santa Sleigh Collections. Walking the streets of Bognor, they brought Christmas spirit with Santa, further illustrating the group’s commitment to uplifting those around them during the festive season

The group played a vital role in the Bognor 10K race, with both young people and adults actively participating by manning water stations, handling bag drop off, assisting with car parking, marshalling the fun run, and distributing welldeserved medals to the finishers. This involvement showcased their dedication to service and strengthened their connection with the local community.

The past events were a mixture of adventurous outings and community service. From the exhilarating Flipout and Planetarium Visit to the annual Group Summer Camp in the Copse, members had plenty of opportunities to make lasting memories. They took part in the St George's Day Parade, showcasing their pride and devotion. The group also actively engaged in community support through initiatives like assisting with the Bognor 10K, further demonstrating their strong civic spirit.

2 nd Bognor (St. Mary’s) Sea Scouts - Annual General Meeting 24 25

It’s important to extend our gratitude to all our adult leaders, particularly JJ and Claire, who have significantly contributed to the group's success by going above and beyond in their roles. Their commitment, along with that of all the leaders, has created a supportive and enriching environment for the young people.

Looking ahead, there are exciting plans for the upcoming year, including Scoutmoor Camp in Devon, along with various day trips and sleepovers that promise to enhance the experience for all the members.

We also want to thank the young people for their enthusiastic participation, which not only makes the activities enjoyable but also inspires the leaders to keep giving their best. A heartfelt thank you goes to the parents for their continued support, as well as to the other volunteers quietly working behind the scenes to make all of this possible. We look forward to another year of growth and adventure in scouting.

BOG 2"Bo Annual General Meetin I UARk. O 24-25" 1927 COUT Grou Chairman Re ort 2025 None Submitted

2 nd Bognor (St. Mary’s) Sea Scouts - Annual General Meeting 24 25

Squirrel Report 2025

This past year has welcomed a number of new Squirrels into our group, bringing fresh enthusiasm and energy to our activities. Throughout the year, we enjoyed a variety of meetings that catered to the interests of our members. From celebrating Chinese New Year and taking part in Korean Night to engaging in hands-on activities like Nature Bracelets and Water Rockets, the Squirrels experienced both cultural learning and fun-filled moments. Events such as Pancake Art and the Halloween celebrations added joy to our calendar, while the more reflective activities, like the Remembrance Day Service, helped instil a sense of community and responsibility.

In addition to our regular meetings, the group participated in several exciting events. The Annual General Meeting set the tone for the year, while the St George's Day Parade and community initiatives like helping at the Bognor 10K demonstrated our commitment to community engagement. More adventurous outings followed, including the Out of Bounds - Nets event, which provided wonderful opportunities for bonding and outdoor fun. We also took time to give back during our Scouts Help the Food Bank initiative, fostering a spirit of generosity among the Squirrels.

This year, we celebrated the exceptional achievements of our members with the presentation of nine Chief Scout Awards, highlighting their dedication and hard work.

We are looking forward to another exciting year ahead, with more activity days planned and a Squirrel sleepover on the horizon. These upcoming events promise to offer further chances for growth and fun among our members.

Thank you to all the children for filling our meetings with laughter and energy, and to the parents for your unwavering support. We also appreciate the efforts of all our other volunteers who work tirelessly behind the scenes to make our group a success. We look forward to another fulfilling year of Scouting, filled with new adventures and shared experiences.

I would like to thank the leaders (Andrew, Baggy, Matt, Oliver and Hayley) that have given time and commitment to the section helping to run a fun and successful program. We have recently said goodbye to Hayley as she ventures of to new beginnings.

Faith Edwards

2 nd Bognor (St. Mary’s) Sea Scouts - Annual General Meeting 24 25

Beaver Report 2025

September 2024 – July 2025

Between September 2024 and July 2025, our Beaver Scouts enjoyed a fun-filled and varied programme designed to build confidence, develop new skills, encourage teamwork, and support personal growth — all while living the Beaver Scout Promise. Throughout the year, Beavers embraced new challenges, made lasting friendships, and took part in a wide range of indoor and outdoor activities.

Autumn Term Highlights

We began the year by welcoming everyone back with Green Cross Code activities, helping Beavers learn how to stay safe near roads through games and role play. This was a great way to ease back into meetings while covering an important life skill.

One of the early highlights was Pond Dipping and Archery, which we ran it over two sessions alongside archery. Beavers loved exploring pond life up close, spotting creatures and learning about habitats, while archery gave them a chance to try something new and practise focus and coordination.

Our October Hike encouraged teamwork and resilience, with Beavers enjoying fresh air, nature spotting, and working together to complete the route. This was followed by a calmer but equally enjoyable session making Bird Feeders, where Beavers learned about wildlife and how to help birds during the colder months.

We wrapped up the half term with Park Life, giving Beavers the chance to explore outdoor spaces through games and challenges, before enjoying a very exciting Firework Night, where we learned about firework safety and all had a sparkler which they loved.

Winter Term Highlights

In November, Beavers tackled Tents R Us, learning the basics of camping, including how tents work and what equipment is needed for adventures away. This set the stage perfectly for Beavernomics, a session focused on money, sharing, and making choices, helping Beavers understand everyday skills in a fun, age-appropriate way.

December was full of festive excitement. Beavers enjoyed getting creative during Christmas Decorations, making items to take home, followed by a cosy Christmas Movie Night, which gave everyone a chance to relax together and celebrate the end of term.

2 nd Bognor (St. Mary’s) Sea Scouts - Annual General Meeting 24 25

One of the standout sessions of the year was Jungle Mania, where Beavers threw themselves into the soft play adventure with great enthusiasm.

Spring Term Highlights

The spring term was packed with engaging and memorable sessions. A valuable Digital Footprint session helped Beavers explore online safety, kindness, and making positive choices when using technology. This was followed by a highenergy Games, Games, Games evening, which focused on teamwork, communication, and having fun together.

Beavers also celebrated Chinese New Year, learning about different cultures through crafts, stories, and themed activities. Health and wellbeing were explored during EGG-Cellent Teeth, where Beavers learned about dental hygiene in an interactive and enjoyable way.

One of the most popular sessions of the term was Reptylers and Cuddlies, where Beavers met animals up close and learned about wildlife, habitats, and caring for living creatures. Creativity and environmental awareness were showcased during Junk Superheroes, with Beavers designing their own heroes using recycled materials. The term also included Bears Books, promoting reading, imagination, and storytelling.

Summer Term Highlights

As the weather improved, sessions became increasingly active and outdoorsfocused. Beavers took part in a wide range of games, challenges, and skill-based activities designed to build confidence, teamwork, and independence. Many Beavers showed excellent personal progress, trying new things, speaking up in the group, and supporting one another.

Throughout the year, Beavers worked towards badges through hands-on learning, problem-solving, and teamwork. Leaders were especially proud of how well the Beavers welcomed new members, supported each other, and consistently demonstrated Beaver Scout values.

Overall, it has been a fantastic year for Beaver Scouts. The Beavers have grown in confidence, independence, and teamwork, while having lots of fun along the way. We are incredibly proud of everything they have achieved and look forward to even more adventures in the coming year.

Cub Report 2025

2 nd Bognor (St. Mary’s) Sea Scouts - Annual General Meeting 24 25

This past year has been marked by a variety of engaging meetings and events that brought our Cubs together for fun, learning, and community service. The highlights included thrilling watersports on the canal, where the Cubs had the chance to enjoy the water with enthusiasm. They experienced the joys of bouncing around at Flipout and tackled the challenges of the Rookery Fit Farm Obstacle Course. Additionally, a visit to the Planetarium opened up the wonders of space to our young explorers.

In addition to these notable activities, the Cubs participated in numerous meetings throughout the year. They explored various themes, which included water rockets, archery sessions, traditional hikes, and exciting themed nights like Halloween Nerf Night and Christmas Baking. The wide range of activities helped keep the Cubs engaged and enthusiastic while allowing them to learn valuable skills. Over the course of this period, the Cubs earned a total of 307 badges, a commendable reflection of their dedication and commitment to their scouting journey.

This year also saw the awarding of four Chief Scout Awards, another significant achievement that reflects the dedication and effort put forth by the Cubs. These awards are a testament to their continued commitment to personal and collective growth within the scouting framework.

A special mention goes out to JJ, who has been an invaluable leader for the Cubs as well as for Beavers and Scouts. His dedication and hard work have not gone unnoticed, and we are all grateful for the comprehensive support he provides to the group. I would also like to extend a special thank you to my young leaders, Patrick and Ryan, for their dedication and support throughout the year. Additionally, I want to express my gratitude to all the leaders whose continued efforts have made a positive impact on the Cubs.

Looking ahead, there is much to look forward to in the upcoming year. The Cubs can anticipate an exciting Summer Camp which will introduce even more new and thrilling activities. This ongoing commitment to enriching experiences will undoubtedly keep the Cubs engaged and eager to participate.

As we reflect on the past year, it is also important to extend our gratitude to the children, whose spirited participation makes scouting enjoyable for everyone involved. Additionally, a heartfelt thank you goes out to the parents for their steadfast support and to all the volunteers who work tirelessly behind the scenes to ensure that our Cubs thrive. Together, we look forward to another successful year of scouting.

BOG 2"Bo Annual General Meetin I UARk. O 24-25" 1927 COUT tRe ort2 25 None Submitted

2 nd Bognor (St. Mary’s) Sea Scouts - Annual General Meeting 24 25

Accounts 2024

2024-2025
Income
Bank Interest 52.37
Camps 8,170.00
Camps - Beavers 0.00
Camps - Cubs 0.00
Donaton 1,088.35
Events 824.50
Events - Beavers 0.00
Events - Cubs 0.00
Events - Scouts 0.00
Events - Squirrels 0.00
Fundraising 158.60
Gif Aid 0.00
Go Cardless Fees -146.65
Meetngs - Beavers 610.00
Meetngs - Cubs 532.00
Meetngs - Scouts 230.00
Membership Fees 11,040.00
Uniform 2,511.00
Expense
Actvites Group Funded 318.95
Actvity Equipment 70.27
AGM 377.07
Badges 1,066.74
Boathouse Maintenence 148.94
Camping Equipment 722.71
Camps 8,890.03
Donatons 10.52
Equipment 0.00
Equipment Maintenance 85.32
Events 777.00
Events - Beavers 0.00
Events - Cubs 0.00
Events - Scouts 0.00
Events - Squirrels 0.00
Fundraising 365.66
67.20

2 nd Bognor (St. Mary’s) Sea Scouts - Annual General Meeting 24 25

Gifs, Awards and Thank you's
Go Cardless Fees 788.55
Insurance 0.00
Meetngs - Beavers 2,146.84
Meetngs - Cubs 1,968.82
Meetngs - Scouts 808.51
Meetngs - Squirrels 723.27
Membership Costs 5,863.00
OSM Subscriptons 30.00
Rates 0.00
Refunds to parents 0.00
Rent 1,440.00
Summer Camp 0.00
Uniform 3,168.06
Website 180.00
Account balances
Lloyds Current Account 3,044.80
Lloyds Capitaton Account 1,626.16
Lloyds Restricted Funds 13,786.59
Summary
Account balance brought forward 21,532.70
Total income 25,070.17
Total expenditure 30,017.46
Net income -4,947.29
Account balance carried forward 18,457.55

BOG 2"Bo Annual General Meetin I UARk. O 24-25" 1927 Scrutineer Form 2024 COUT