CDVH CIO Charity Number 1193669 Carnon Downs Willage Hall Trustees: Annual Report for 2025 Summary: The hall continues to be in deffland throUghrt year wtth over 21j bookn"ngs. Hirings u)ntinue to vary between communty group bookings, l(ral organisations arKI onr events. continue to try and grve bookings from the eA)mmunty priotty. parth)JLarfy * weekends. The deasions to inaSe hire fees for the last Iwo years has enatrled the irKxeasing running and maintenance costs to be rnet, ahhough essential work to compty with fire and other wuiations meant our mairtenan budget was exr£eded. This has fesumed he in a surplus forthe year ofiust over £2400. The bJrglary over Christrnas has meant thal we have to upgrade oui setxirrty systetns. which is now in hand Objective The objective of the Village H811 CIO remains 5impty to run the wlLgge hall for benefft of the inhabttants of the Parish of Feoth. The Trustees John Larke Chair Anne Barrow Hannah Lloyd Ffjng Shirley Tyack Penny Brir1 Anne Bolto John Sanders Team Members Durtng the year Peter jeffers stood down as Charr arKI a trustee and OUT thanks needs to be recorded for all the detailed and pO1Ve wotk. he pul into hts tenure_ He conb.nues to supwrt our IT related issues. Gael Penhallow also stood down as a trustee. Four new trustees twan their tenures during the year. Katya Kent who is employed by the hall for several hours a week has ryjnbnued to effiryendy rnanage muth of the admin15tTrtion induding bookings. invoicing a1 finarres. Anne Barrow has continued to kad on financial malters and Anne Bolton manages Ihe daily workirg of the hall suptx)rted by other volunteers. The other trustees manage issues induding . the fabric of the bUd1Th3 , utilty contr&ts and interfaong with new and existing I"re[ Other volunteers provide theFrtime on an ad h(x basis to keep Ihe hall njnnifig effectNety. Main Av[lie The on-line'Hallmaster Bwking System 'intr(xluced in 2024 Is now well embedded and usèd by hirS and has led lo a complete redudion of outstanding payments. Muth of the trustee attention has ten fccusÈd on dealing with the natural weal and tear of the building and ts equipment A renewal of our insurance poliues led to identifying technical issues over the ftstmal ownership of the hall. The ttustees have iesearched the history and discussed the issue with the parish ctxjnryl . As a result. the tnjSt have now sort fomial Ial advi and the Issue is ongoing and we hope to iesolve things in 2026. FLrture Development Following the Christmas tNJ[gry . Ihe trust are revivMrHJ the hall seojrity arrangerTEnts and equipment. In addition, after Storm Goreth" we 11 be locing 81 our resilien needs and opbons. As we are so heavily dependant on pewe from our community in ensuring the hall works at kwrf (x>sC the identh"ficatk)n of poter¥b"al new Irustees and volunteers cx)ntinues to be a priority. Flnanei•ls 2025 The village hall's financial posrtion Temains strong wrth ino)n* and expenditure carefvlly balan and a sound level of reserves. This year's additKJnal MaIntenar and wul8tory upgrade o)sts again denv)nstrate that this balartce needs to sustained in future to enable any unexpected major costs Gqn be absorbed General. My thanks to all those volunteers, ¢knors and trustees who gNe up theirtirne and effort to keep this great cotnmunity asset operating. John Larke Chair of Trustees 31112125
CHARITY COMMISSION FOR ENGLAND MD WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees r¢x)frJ O On accounts for the year ended 2 i ac2S Charity no lif any) Set out on pages Jlh I report to the trustees on my examination of the accounts of the above charity (Ihe Trust") for the year ended Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance wtth the requirements of the Charities Acl 2011 (llhe Acr). I report in respect of my examination of the Trust's a¢counts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charty Commission under section 145{5)Ib) of the Act. Independent tThe chartty's gross income eXded £250,000 and l am qualified to examine$ statement undertake the exanmnation by being a qualified member of [insert name of applicable listed bodyl]. Delete [ l rfnot applicable. I have compFeted my examination. I confirm that no material matters have come to my attention in connection wrth the examination (other than that disclosed below") which gives me cause to believe that in, any material respect the accounting records bvere not kept in accordance with section 130 of the Charities Act,. or the accounts did not accord with the accounting records", or the accounts drd not comply with the applicable requirements conmIng the form and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ttrue and fairf view which is not a matter considered as part of an indeFendent exaTnination. I have no concems and have come across no other matters in connedion th the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackels rfthey do nol apply. Signed: Date: Name: Relevant professional qualification{s) or body t4Ips IER Oct 2018
(if any): Address: rii ZFE Section B Disclosure Only complete if the examiner needs lo highlight material matters of concern (see CC32, Independent examination of chanty accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose_ IER Oct 2018
HallHNe E3L435I E24).Q) Fknnrtftabi Tot¥1 Honarariurn AdMl$al3ry £oryJ £5.07& E5.591.74 EQ431fjF £522X S¢lware15uAt IT Ewiprnwrt £LI>)A2 £xrg.98 £ZIDJXI É220S5 É652.33 £1592.10 EL43&16 E624.59 £IM&( Gas Water Contain Makrtenan¢È/ RÈr aLlr malntÈn4e Station/1 Gardermng P*rtornll8Rèts Insurance ProiBcts VAT LeBalF4f5 58&72 Q689.9 £459.&1 73&76 7Lo4 £1,762.73 £2.24Q£V £668.66 EL494A7 Éa.tsJso £L357.7Z £0 £ots) fODJ £244AYJ EQ Ac(ounts wtfteoff £o.In WI Hall Corrtonts £13551 £46.$86 £lA387 lscUrrentLCoUnt 5 ChtqUe50utstan pIv5 InwmedL £57mO £57mO Date ///z véatiuèand at31st D1(r2Q25 lThdependontExaminer Date SA
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Ix)V-'traS NY G l O On accounts for the year ended Charity no lif any) Z i bECGt4fLC4 aczs Set out on pages I report to the trustees on my examination of the accounts of the above chartty (Ihe Trusf) for the year ended As the charity's tnjstees. you are responsible for the preparation of the arxoLbnts in accordance wrth the requirements of the Charities Act 2011 (1he Acr) Responsibilities and basis of report I report in respect of my examination of the Tnjst's accounts carried out under section 145 of the 2011 Act and in carying OLrt my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515)(b) of the Act. Independent charity's gross income exeded £250,000 and l am qualffied to examinerfs statement undertake the examinats.on by being a qualrfied member of linsert name of applicable listed body]]. Delete [ ] rfnot applicable. I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination (other than that disdosed below") whiGh gives me cause to believe that in. any material respect.. the accounting records Vre not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records,. or the accounts did not comply wrth the applicable requirements conceming the forn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair. view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rf they do not apply. Signed: Date: 30 gfvr4(pA.,N knzL Name: Relevant professional qualification(s) or body N)Ips IER Oct 2018
(if any): Address: b WMÉAL w*AY zFé Section B Disclosure Only complele rfthe examiner needs to highlight material matters of concern (see CC32, InderEndent examination of charity accounts.. directions and guidan for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018