CDVH CIO Charity Number 1193669
Carnon Downs Willage Hall Trustees: Annual Report for 2025
Summary:
The hall continues to be in deffland throUgh￿rt year wtth over 21￿j bookn"ngs. Hirings u)ntinue to vary
between communty group bookings, l(ral organisations arKI on￿r events. continue to try and grve
bookings from the eA)mmunty priotty. parth)JLarfy * weekends.
The deasions to in￿aSe hire fees for the last Iwo years has enatrled the irKxeasing running and maintenance
costs to be rnet, ahhough essential work to compty with fire and other wuiations meant our mair*tenan
budget was exr£eded. This has fesumed he in a surplus forthe year ofiust over £2400.
The bJrglary over Christrnas has meant thal we have to upgrade oui setxirrty systetns. which is now in hand
Objective
The objective of the Village H811 CIO remains 5impty to run the wlLgge hall for benefft of the inhabttants of the
Parish of Feoth.
The Trustees
John Larke Chair
Anne Barrow
Hannah Lloyd Ffjng
Shirley Tyack
Penny Bri￿r￿1
Anne Bolto
John Sanders
Team Members
Durtng the year Peter jeffers￿ stood down as Charr arKI a trustee and OUT thanks needs to be recorded
for all the detailed and pO￿1Ve wotk. he pul into hts tenure_ He conb.nues to supwrt our IT related issues. Gael
Penhallow also stood down as a trustee. Four new trustees twan their tenures during the year. Katya Kent
who is employed by the hall for several hours a week has ryjnbnued to effiryendy rnanage muth of the
admin15tTrtion induding bookings. invoicing a￿1 finarres. Anne Barrow has continued to kad on financial malters
and Anne Bolton manages Ihe daily workirg of the hall suptx)rted by other volunteers. The other trustees
manage issues induding . the fabric of the bU￿d1Th3 , utilty contr&ts and interfaong with new and existing I￿"re[
Other volunteers provide theFrtime on an ad h(x basis to keep Ihe hall njnnifig effectNety.
Main A￿v[lie
The on-line'Hallmaster Bwking System 'intr(xluced in 2024 Is now well embedded and usèd by hi￿rS and has
led lo a complete redudion of outstanding payments. Muth of the trustee attention has t￿en fccusÈd on dealing
with the natural weal and tear of the building and ts equipment A renewal of our insurance poliues led to
identifying technical issues over the ftstmal ownership of the hall. The ttustees have iesearched the history and
discussed the issue with the parish ctxjnryl . As a result. the tnjSt￿ have now sort fomial I￿al advi￿ and the
Issue is ongoing and we hope to iesolve things in 2026.
FLrture Development
Following the Christmas tNJ[g￿ry . Ihe trust￿ are revivMrHJ the hall seojrity arrangerTEnts and equipment. In
addition, after Storm Goreth" we ￿11 be loc*ing 81 our resilien￿ needs and opbons.
As we are so heavily dependant on pewe from our community in ensuring the hall works at kwrf (x>sC the
identh"ficatk)n of poter¥b"al new Irustees and volunteers cx)ntinues to be a priority.
Flnanei•ls 2025
The village hall's financial posrtion Temains strong wrth ino)n* and expenditure carefvlly balan￿ and a sound
level of reserves. This year's additKJnal MaIntenar￿ and wul8tory upgrade o)sts again denv)nstrate that this
balartce needs to ￿ sustained in future to enable any unexpected major costs Gqn be absorbed
General.
My thanks to all those volunteers, ¢knors and trustees who gNe up theirtirne and effort to keep this great
cotnmunity asset operating.
John Larke
Chair of Trustees 31112125

CHARITY COMMISSION
FOR ENGLAND MD WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
r¢x)frJ O
On accounts for the year
ended
2 i ac2S
Charity no
lif any)
Set out on pages
Jlh
I report to the trustees on my examination of the accounts of the above
charity (Ihe Trust") for the year ended
Responsibilities and
basis of report
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance wtth the requirements of the Charities Acl 2011
(llhe Acr).
I report in respect of my examination of the Trust's a¢counts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charty Commission
under section 145{5)Ib) of the Act.
Independent tThe chartty's gross income eX￿ded £250,000 and l am qualified to
examine￿$ statement undertake the exanmnation by being a qualified member of [insert name of
applicable listed bodyl]. Delete [ l rfnot applicable.
I have compFeted my examination. I confirm that no material matters have
come to my attention in connection wrth the examination (other than that
disclosed below") which gives me cause to believe that in, any material
respect
the accounting records bvere not kept in accordance with section 130
of the Charities Act,. or
the accounts did not accord with the accounting records", or
the accounts drd not comply with the applicable requirements
con￿mIng the form and content of accounts set out in the Charities
{Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a ttrue and fairf view which is not a matter
considered as part of an indeFendent exaTnination.
I have no concems and have come across no other matters in connedion
th the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackels rfthey do nol apply.
Signed:
Date:
Name:
Relevant professional
qualification{s) or body
t4Ips
IER
Oct 2018

(if any):
Address:
rii ZFE
Section B
Disclosure
Only complete if the examiner needs lo highlight material matters of concern
(see CC32, Independent examination of chanty accounts.. directions and
guidance for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose_
IER
Oct 2018

HallHNe
E3L435I
E24).Q)
Fknnrtftabi
Tot¥1
Honarariurn
AdM￿l$al3ry
£oryJ
£5.07&
E5.591.74
EQ431fjF
£522X
S¢*lware15uA*t
IT Ewiprnwrt
£LI>)A2
£xrg.98
£ZIDJXI
É220S5
É652.33
£1592.10
EL43&16
E624.59
£IM&(
Gas
Water
Contain
Makrtenan¢È/ RÈr
aLl￿r malntÈn4￿e
Station￿/￿￿1￿
Gardermng
P*rtorn￿ll8Rè￿ts
Insurance
ProiBcts
VAT
LeBalF4f5
58&72
Q689.9
£459.&1
73&76
7Lo4
£1,762.73
£2.24Q£V
£668.66
EL494A7
Éa.tsJso
£L357.7Z
£0
£ots)
fODJ
£244AYJ
EQ
Ac(ounts
wtfteoff
£o.In
WI￿ Hall
Corrtonts
£1355￿1
£46.$86
£lA￿387
l￿￿scUrrent￿LCoUnt
5 ChtqUe50utstan
pIv5 InwmedL
£57mO
£57mO
Date
///z
véatiuèand
at31st D￿1(￿r2Q25
lThdependontExaminer
Date
SA

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
Ix)V-'traS NY G l O
On accounts for the year
ended
Charity no
lif any)
Z i bECGt4fLC4 aczs
Set out on pages
I report to the trustees on my examination of the accounts of the above
chartty (Ihe Trusf) for the year ended
As the charity's tnjstees. you are responsible for the preparation of the
arxoLbnts in accordance wrth the requirements of the Charities Act 2011
(1he Acr)
Responsibilities and
basis of report
I report in respect of my examination of the Tnjst's accounts carried out
under section 145 of the 2011 Act and in carying OLrt my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 14515)(b) of the Act.
Independent charity's gross income ex￿eded £250,000 and l am qualffied to
examinerfs statement undertake the examinats.on by being a qualrfied member of linsert name of
applicable listed body]]. Delete [ ] rfnot applicable.
I have completed my examination. I confimi that no material matters have
come to my attention in connection with the examination (other than that
disdosed below") whiGh gives me cause to believe that in. any material
respect..
the accounting records V￿re not kept in accordance with section 130
of the Charities Act., or
the accounts did not accord with the accounting records,. or
the accounts did not comply wrth the applicable requirements
conceming the forn and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a Irue and fair. view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no other matters in connection
with the examination lo which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets rf they do not apply.
Signed:
Date:
30 gfvr4(pA.,N knzL
Name:
Relevant professional
qualification(s) or body
N)Ips
IER
Oct 2018

(if any):
Address:
b WMÉAL w*AY
zFé
Section B
Disclosure
Only complele rfthe examiner needs to highlight material matters of concern
(see CC32, InderEndent examination of charity accounts.. directions and
guidan￿ for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
Oct 2018