CDVH CIO Charity Number 1193669 Camon Downs Willag• Hall Trustees: Annual Report for 2024 Summary: The hall has been in gr$8t dwind thrCrtjghc ts year with aPprMatelY 2(NJ) t0k13S in 2024 whith tskes a huge amount ofwort( to manage. Hiriros conlinue to vary between communty grrwp bookings, local organisations and ce-off events. c{X1ue lo ty arKI gÈve bookirvJs from the community prK)tity. parlicul8rly * weekends. A d510 was tsken at the last AGM to increase hire fees in tK)th 2024 and 2025, to maintain Ihe hall in a good state of repair and to help over ]reaSing running costs. The inc¥ease in fees aThJ higher demand for the hall has resutted in a sluS for the year ofjust over £1J_ Objectives The objectwes of the Village Hall remain LwKhanged'. In brfthèy are tr) run the wllage hall for the inhabttants of the Parish of Feock. The Trustees Anne Barrow Chair Hannah Lloyd Ffjng Shirfey Tyack Andy Anderson Bob Rithards Gaalè Penhall Team Members Several thanges toc pla to our admo)rslrthe team allwthe lastAGM wrth Katya Kenl tskiNJ er all Ihe administr8ton induding bookings, In¥ng and finaThx. Katya is wjknyed by Ihe h811 several hours a week on a selfmployed baws. Anne Bolton manages Ihe daitry ofts by Jackn KiThJsman. Marga1 Barry and Mary Rudd. Bob Richards supwffied by vaFWYJS vdunteers manages thefabit of the buildiThJ aThJ the utilty contracts Shirfey Tyack and Hannah Uoyd King have been organv6iry Meet & Greets. lookiNJ also at the prcxxss could be improved. Peter Jeffefson has contin his in¥otvèmÈnt with the h811 by vduntwiThJ with IT reLd iSSLkS. Olher volunteers provide theirli on w ad basis to keep the hall ruMHYJ v11. Pollcles The gengrt¢ rK)IeS used by the Vluage Hall are th)se devek¥d by the hall whèn it WdS registered as a non- inojrporated charity. These be revwed over years arKI kept Ix)th up to date arhj relevant Ilaln Activities The key project for the year was impkmentabon of onlsne'Hallmaster Bookiro System,. The deasion was taken to implement this prior to openirKJ tx)okiftgs for the hall for 2025. It was a huge task as it invofved the manual transfer of more than 1500 bwkin9s onto the system. recognise that not all hall users were happy with the introduction of Hallmastef, bJi it was nece&%ary to rn8ke the hall more effiaent, elim4n3te errors and make bcking$ rn w$ble 8nd we have athieved this. tried however, to prtivxle 88 much support as possitle lo those hirers who neetsj il during dngto¥er. Thth dwin Wp sessw)ns etc. We wèrè faced with a small number of hirers of the hall from 2023 rt paying for tt's Use. Despite a concerted effort by our administrator, ol this in(x)me from 2023 has had to be wrTtten off. As a resutt of this and in conjunthon with the intr(Mlu(knn of H]MasterWe chang&Y our paymenl temis aThJ rjEt)n5. can confi that there was no outstanding in(Th due to the hall on 31Ji De¢tr[ 2024.
Fuiure Dèvelown8nt As it is now over 10 year5 sbnce the hall refurbishmenl, sonE UnbI9eted expenditure was incuryed in 2024 due to the bak0v of equipment etc, ar we are grateful to users ofthe ham who have (Jonated towarf some of these costs. Further failure ofthe equipmentlfao"lth"es is expeded ny)ving fOard through natural wear and lear this needs to be planne(I lor. The identification of Wential new trustees and vdunteers (x)nlinues. Financials 2024 The village hall's finanaal postb.on MaInS strong with inconE and experthrè well baLan and a SOLmd level of SerVes. This balan needs to be rn8intsined trKwiNJ forward. General. My thanks lo all Ihose volunteers. (k)nots arKI Intstees give up theirtime and effort to keep this fabuksus fa(xlity oper8ting. Anne Barrow Chair of Trustees 31112124
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees PflLTr<b) b4iJL On accounts for the year ended Charity no {if any) Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended g I As the charitys INslees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Acf). I report in respect of my examination of the Tnjst's accounts carried out under section 145 of the 2011 Act and in carying out my examination. I have followed all the applicable Directions given by the Charity Commission under sectton 145{5)(b) of the ACL Responsibilities and basis of report Independent rrhe chariws gross income exceeded £250,000 and l am qualified to examinef s statement undertake Ihe examination by being a qualrfied member of [insert name of applicable listed bodyll- Oelete [ ] rfnot applicable. I have completed my examination. I confirm that no material matters have come to my attention in conneclson with the examination (other than that disclosed below"} which gives me cause to believe that in. any material respect: the accounting records Vre not kept in accordan with section 130 of Ihe Charities Act". or the accounts did not ac<xird Véith the accounting records., or the accounts did not comply with the applicable requirements conceming the fomi and content of accounts set out in Ihe Charities {AcLounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. have no concems and have fX)me across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the wo s in the brdckets rfthey do not apply. Date: Slgned: 3& £•*t42 30 Name: 7&.2 Relevant professional qualification{s) or body IER Oct 2018
(if any): Address: Section B Disclosure Only complete rf the examiner needs lo highlight fftalerial matters of conr (see CC32. Independent examination of charity accounts.. directions and guidance for examiner5). Glve here brlef details of any items that the examiner wishes to disclose. i Ikr IER Oct 2018
Camon Downs Will Hall Income and Expenditure for the period qstJanLiary 2024 to 31st December 2024 Income 2024 2023 Hall Hire £30 590.85 £28.268.00 £72.00 ** Donations Pv's £598 65 £77T.20 £894.57 r1.200.00 Fund Raising £200.00 Total £32.166.70 £30.434.57 Expenditure Honoraritjm £1_026.33 £5.594.74 £2.750.00 £3,394.40 6.457.74 £296.00 £140.00 Adm in/ Salary Cleèning/Car2tsking IT Soffivare/ Supprt Window Cleaning Consumables lectricsty Gas Telephone/ Broadband Water Contsiner Ialtenance l Repairs 8olier Maintenance tationery l Admsn Gardening Fertorming Rights Insurance £6.431_67 £522.00 £220.85 £652.33 £1.592.10 £71683 £1.876.95 £2.766.32 £498.29 £1.435.26 £624.59 ¢727.94 £661.29 £585.12 £4.817.55 £586.72 £2.689.98 £282 00 £527 67 £82.40 £1.354 50 £6D8.66 £1,494.47 £3.130.50 £740 00 £27634 £1.923.12 £225.00 PToje¢ts VAT £1.357.72 £0.00 £3,108.32 £19.98 £0.00 Accounts Checking Write Off of Unpatd Hire F*s £244 00 £30,652.08 £32,060.92 ,'ncome Expenditure £1.514.64 1,626.35 2023 Hall Hire figure adjusted fyr cancellations and double counts of income 2023 T Support adjusted for late payment of bill BLEiILling Insurance Valuations Village Hall £1.355.801
Contents £53.445 £IA09246 Monetary Assets Lloyds C¥Jrrent Account less Cheques Outstanding plus Income due £55,042 EO £0 £55,042 Signed - Date 3£2// These accounts have been prepared from the management books and records and, in my opinion, they give a true and accurate financial view of the financial position and results of Camoft t>owns Village Hall as at 31st December 2024 Signed Independe Date:_ xami er