CDVH CIO Charity Number 1193669
Camon Downs Willag• Hall Trustees: Annual Report for 2024
Summary:
The hall has been in gr$8t dwind thrCrtjghc￿ ts year with aPpr￿MatelY 2(NJ) t￿0k1￿3S in 2024 whith tskes a
huge amount ofwort( to manage. Hiriros conlinue to vary between communty grrwp bookings, local
organisations and c￿e-off events. c{X￿1￿ue lo ty arKI gÈve bookirvJs from the community prK)tity. parlicul8rly
* weekends.
A d￿￿510￿ was tsken at the last AGM to increase hire fees in tK)th 2024 and 2025, to maintain Ihe hall in
a good state of repair and to help over ]r￿eaSing running costs. The inc¥ease in fees aThJ higher demand for the
hall has resutted in a s￿￿luS for the year ofjust over £1￿J_
Objectives
The objectwes of the Village Hall remain LwKhanged'. In br*fthèy are tr) run the wllage hall for the inhabttants of
the Parish of Feock.
The Trustees
Anne Barrow Chair
Hannah Lloyd Ffjng
Shirfey Tyack
Andy Anderson
Bob Rithards
Gaalè Penhall
Team Members
Several thanges toc* pla￿ to our admo)rslrthe team allwthe lastAGM wrth Katya Kenl tskiNJ ￿er all Ihe
administr8ton induding bookings, In¥￿ng and finaThx. Katya is wjknyed by Ihe h811 several hours a week
on a self*mployed baws.
Anne Bolton manages Ihe daitry ofts by Jackn KiThJsman. Marga￿1 Barry and Mary
Rudd.
Bob Richards supwffied by vaFWYJS vdunteers manages thefabit of the buildiThJ aThJ the utilty contracts
Shirfey Tyack and Hannah Uoyd King have been organv6iry Meet & Greets. lookiNJ also at the prcxxss
could be improved.
Peter Jeffefson has contin￿￿ his in¥otvèmÈnt with the h811 by vduntwiThJ with IT reL*d iSSLkS.
Olher volunteers provide theirli￿ on w ad basis to keep the hall ruMHYJ v￿11.
Pollcles
The gengrt¢ rK)I￿￿eS used by the Vluage Hall are th)se devek¥*d by the hall whèn it WdS registered as a non-
inojrporated charity. These be revwed over years arKI kept Ix)th up to date arhj relevant
Ilaln Activities
The key project for the year was ￿ impkmentabon of onlsne'Hallmaster Bookiro System,. The deasion was
taken to implement this prior to openirKJ tx)okiftgs for the hall for 2025. It was a huge task as it invofved the
manual transfer of more than 1500 bwkin9s onto the system. recognise that not all hall users were
happy with the introduction of Hallmastef, bJi it was nece&%ary to rn8ke the hall more effiaent, elim4n3te errors
and make bc￿king$ rn￿ w$ble 8nd we have athieved this. ￿ tried however, to prtivxle 88 much support as
possitle lo those hirers who neetsj il during ￿ d￿ngto¥er. *Thth dwin Wp sessw)ns etc.
We wèrè faced with a small number of hirers of the hall from 2023 r￿t paying for tt's Use. Despite a concerted
effort by our administrator, ol this in(x)me from 2023 has had to be wrTtten off. As a resutt of this and in
conjunthon with the intr(Mlu(knn of H￿]MasterWe chang&Y our paymenl temis aThJ ￿r￿jEt￿)n5. ￿ can confi
that there was no outstanding in(Th￿ due to the hall on 31Ji De¢￿tr[ 2024.

Fuiure Dèvelown8nt
As it is now over 10 year5 sbnce the hall refurbishmenl, sonE Unb￿I9eted expenditure was incuryed in 2024 due
to the b￿ak￿0v￿ of equipment etc, ar￿ we are grateful to users ofthe ham who have (Jonated towarf some of
these costs. Further failure ofthe equipmentlfao"lth"es is expeded ny)ving fO￿ard through natural wear and lear
this needs to be planne(I lor.
The identification of Wential new trustees and vdunteers (x)nlinues.
Financials 2024
The village hall's finanaal postb.on ￿MaInS strong with inconE and experthrè well baLan￿ and a SOLmd level
of ￿SerVes. This balan￿ needs to be rn8intsined trKwiNJ forward.
General.
My thanks lo all Ihose volunteers. (k)nots arKI Intstees give up theirtime and effort to keep this fabuksus
fa(xlity oper8ting.
Anne Barrow
Chair of Trustees 31112124

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
PflLTr<b) b4iJL
On accounts for the year
ended
Charity no
{if any)
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity (Ihe Trusf) for the year ended g I
As the charitys INslees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
{'the Acf).
I report in respect of my examination of the Tnjst's accounts carried out
under section 145 of the 2011 Act and in carying out my examination. I
have followed all the applicable Directions given by the Charity Commission
under sectton 145{5)(b) of the ACL
Responsibilities and
basis of report
Independent rrhe chariws gross income exceeded £250,000 and l am qualified to
examinef s statement undertake Ihe examination by being a qualrfied member of [insert name of
applicable listed bodyll- Oelete [ ] rfnot applicable.
I have completed my examination. I confirm that no material matters have
come to my attention in conneclson with the examination (other than that
disclosed below"} which gives me cause to believe that in. any material
respect:
the accounting records V￿re not kept in accordan￿ with section 130
of Ihe Charities Act". or
the accounts did not ac<xird Véith the accounting records., or
the accounts did not comply with the applicable requirements
conceming the fomi and content of accounts set out in Ihe Charities
{AcLounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fairf view which is not a matter
considered as part of an independent examination.
have no concems and have fX)me across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please delete the wo
s in the brdckets rfthey do not apply.
Date:
Slgned:
3& £•*t42 30
Name:
￿￿7&.2
Relevant professional
qualification{s) or body
IER
Oct 2018

(if any):
Address:
Section B
Disclosure
Only complete rf the examiner needs lo highlight fftalerial matters of con￿r￿
(see CC32. Independent examination of charity accounts.. directions and
guidance for examiner5).
Glve here brlef details of
any items that the
examiner wishes to
disclose.
i Ikr
IER
Oct 2018

Camon Downs Will
Hall
Income and Expenditure for the period qstJanLiary 2024 to 31st December 2024
Income
2024
2023
Hall Hire
£30 590.85
£28.268.00
£72.00
**
Donations
Pv's
£598 65
£77T.20
£894.57
r1.200.00
Fund Raising
£200.00
Total
£32.166.70
£30.434.57
Expenditure
Honoraritjm
£1_026.33
£5.594.74
£2.750.00
£3,394.40
6.457.74
£296.00
£140.00
Adm in/ Salary
Cleèning/Car2tsking
IT Soffivare/ Supprt
Window Cleaning
Consumables
lectricsty
Gas
Telephone/ Broadband
Water
Contsiner
I￿al￿tenance l Repairs
8olier Maintenance
tationery l Admsn
Gardening
Fertorming Rights
Insurance
£6.431_67
£522.00
£220.85
£652.33
£1.592.10
£71683
£1.876.95
£2.766.32
£498.29
£1.435.26
£624.59
¢727.94
£661.29
£585.12
£4.817.55
£586.72
£2.689.98
£282 00
£527 67
£82.40
£1.354 50
£6D8.66
£1,494.47
£3.130.50
£740 00
£27634
£1.923.12
£225.00
PToje¢ts
VAT
£1.357.72
£0.00
£3,108.32
£19.98
£0.00
Accounts Checking
Write Off of Unpatd Hire F*s
£244 00
£30,652.08
£32,060.92
,'ncome ￿ Expenditure
£1.514.64
1,626.35
2023 Hall Hire figure adjusted fyr cancellations and double counts of income
2023 T Support adjusted for late payment of bill
BLEiILling Insurance Valuations
Village Hall
£1.355.801

Contents
£53.445
£IA09246
Monetary Assets
Lloyds C¥Jrrent Account
less Cheques Outstanding
plus Income due
£55,042
EO
£0
£55,042
Signed -
Date
3£2//
These accounts have been prepared from the management books and records and, in my opinion, they
give a true and accurate financial view of the financial position and results of Camoft t>owns Village
Hall as at 31st December 2024
Signed
Independe
Date:_
xami
er