Bastille Day Fest (CIO - FOUNDATION Registered 24 Feb 2021) TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 March 2023 Charity Registration No. 1193646 FAMILY ENTERTAINMEPIT WITH A FRENCH TOUCH TRusfEE5' REPORT AND ACCOUNTS FOrtTHE YEAR ENDED 31 March 2023 Charity ReÉlstratlon No. 1193646
&g&lle1?¥feg1 The trustees present their report and accounts for the year ended 31 March 2023. A5 3 charity with income5 below £25000, the accounts have been prepared as Receipts and payments accounts. Structure, governance and management The event has been started by three French nationals who have been living in Reading for year5 and decided that it was time to give back to the town that adopted them so generously. What best wav to achieve that goal than organizing a French themed event as popular as Bastille D3yP The founding founders of the festival, were.. Boubacar Dembélé Is a teacher wlth many talents and a burning deslre to have a positive Impact on the local community. Fréderlc Kayrouz is a managing director wlth the skllls and experlence to erbsure that thi5 project ha5 always run smoothly. Vlncent Valère is the employee of 3 well-respected company that just Ilke any man as pproachable a5 he is, needs no more Introduction5 In Readlng. It15 Important to highlight that our marketlng effort has always been Ilmited by the fact that we have self funded the event every year. Thls dld not prevent the event from attracting a falr amount of Interest in Readin8 wlth an average of 2000 v151tors, Bastille Day Fe5t is now a CIO- FOUNDATION Registered 24 Feb 2021. It has been registered to replace the Ilmited company that was the legal entlty organ15ing the festival since 2012 and better reflert how 8astllle Day Festival Reading was or8anised and flnanced to date. The Trustees who served durSng the year, were.. Celine Jouan (Chalrl Anubhz 8andhari ITrea5urerl Alan Bunte (secretary The executlve team who have been managing the charity on behalf of the trustees and organi5ing this event this year as volunteers, were.. Boubatar Dembele (Chief Executlvel Vincent Valere IDlrector of Art5/Culture/Heritage Provision and Promotion) Objectives and activities We believe that the arts, especially culinary arts, sports, music, crafts all other forms of cultural entertainment are a part of everyday Ilfe and are fundarnental to community engagement and ownership. They bring people of different culture together, and in our case, give an opportunlty to brinB a bit of France, Europe and beyond to the UK. They of course generate economic growth and enable skills development. They provide a posltive means to get people Involved and acce55ible tools to encourage people to generate their own ideas to explore and address local Interests and Issue5. Every year since 2012 on a weekend around the 14th July, 8astille Day Festival is organised in Reading to.. Provide and promote artslculturelheritage through TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MarEh 2023 Charlty Registration NO. 1193646
Plans For the future, the Bastille Day Fest plan5 to leverage it5 cumulative success to improve fundraising and expand cultural sharing. This includes connecti ng with schools and potential partners to extend it5 reach beyond July. The focus is on increasing community involvement and f05tering cultural exchange throughout the year, further establishing the festival as a prominent multicultural event. The future outreach work with schools involves providing educational resources to promote French langua9e and culture, complementing the festival's activities. This initiative aims to enhance students, understanding and appreciation of French heritage, aligning with the festival's mission to foster cultural exchange and diversity. These resources will not only support language learning but also enrich students, global awarenes5, Potentially culminating in school participation in festival events, further bridging the community and educational spheres. Financial review The Recebpts and payments accountsls attached. The charlty reports a posltlve balance of £91 for the year to 31 March 2023. Reserves policy The Executive team has advised that the charity should aim to have between 25% and 50% of the annual resource5 left after each Festlval. At this level, the management committee feel that thev would be able to continue the current actlvlties of the charity in the event of a Significant drop in fundlng. The charlty has no reserve at the moment and rely on the generosity and prom55e of funding of the Executlve Team and the Reading's Economy & Destination Agency Iformerly known as Abbey Quarter 8uslness Improvement Distrittl respectively. Risk review The management commlttee conslders risk issues on a regular basi5 and acts to rnitlgate rlsk on an ongoing basis to which the charity is exposed. Key Risks.. Flnancial- The Festival has low levels of reserves and depends upon grants and donatlon from Executive Team to deliver an events pro8ramme. Relationships are maintained with key stakeholders and applications for grants are made in good t5me to give early Indication of the level of expendlture events which can be achieved. No tommltments are made if funds are not In place to meet them. Events are also scalable. Personnel- The Festival has a strong but small team of 3 trustees and 2 Executives at its core whose skills and time commitment as volunteers Is the only guarantee to deliver an annual events programme. Succession planning is consldered on an ongoing basis and new volunteers are Introduced to Festival activities to build up local support. Recruitment of new committee members is a prlority. Reputational- The Festlval is known for delivering good quality and well organised events. Re8ular event planning meetings are held throughout the year to provide opportunities for discussion and checks on quality and a robust health and safety process is in place. Ongoing TRUSTEES. REPORT AND ACCOUNTS Foft THEYEAR ENDED 31 March 2023 chatY Re81stsation No. 1153646
| Bastille Day Fest | 1193646 | ||||
|---|---|---|---|---|---|
| Receipts andpayments accounts | CC16a | ||||
| For the period from |
01/04/2022 Period start date |
To | 31/03/2023 Period end date |
| Section A Receipts and payments | Section A Receipts and payments | ||||
|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 500 2,000 1,800 - 1,500 - - - 5,800 - - - 5,800 1,818 993 700 - 100 298 1,800 5,709 - - - 5,709 91 - - 91 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
| payingstall holders(£50per stall) | 500 | - | 500 2,000 1,800 - 1,500 - - - 5,800 |
- | |
| sponsors | 2,000 | - | - | ||
| sponsors-inkind(inc. volunteer staff hours) | 1,800 | - | - | ||
| grants | - | - | - | ||
| volunteers) | 1,500 | - | - | ||
| - | - | - | |||
| - | - | - | |||
| - | - - |
- | |||
| Sub total(Gross income for AR) |
5,800 |
- | |||
| A2 Asset and investment sales, (see table). |
|||||
| - | - | - - - |
|||
| - | - - |
- | |||
| Sub total | - | - | |||
| Total receipts A3 Payments |
|||||
| - | 5,800 | - | |||
insurance & storage |
1,818 | - | 1,818 993 700 - 100 298 1,800 - - 5,709 |
- | |
| Stage,PA equipment,Artists | 993 | - | - | ||
| Security,Medical & First Aidprovision | 700 | - | - | ||
| Table & Chair for event | - | - | - | ||
| Social Media ads | 100 | - | - | ||
| Park Hire | 298 | - | - | ||
| sponsors-inkind(inc. volunteer staff hours) | 1,800 | - | - | ||
| - | - | ||||
| - - |
- | ||||
| **Sub total ** | 5,709 | - | |||
| A4 Asset and investment purchases, (see table) |
|||||
| - | - | - - - |
|||
| - | - - |
||||
| **Sub total ** | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
5,709 | ||||
| - | - | ||||
| 91 | - |
91 | - | ||
| - | - | - - |
- | ||
| - | - | - | |||
| 91 | - |
91 | - |
CCXX R1 accounts (SS)
04/01/2024
1
| Section B Statement of assets and liabilities at | Section B Statement of assets and liabilities at | the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details at Bank Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 91 - - - - - 91 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
CCXX R2 accounts (SS)
04/01/2024
2