Bastille Day Fest
(CIO - FOUNDATION Registered 24 Feb 2021)
TRUSTEES, REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31 March 2023
Charity Registration No. 1193646
FAMILY ENTERTAINMEPIT WITH A FRENCH TOUCH
TRusfEE5' REPORT AND ACCOUNTS
FOrtTHE YEAR ENDED 31 March 2023
Charity ReÉlstratlon No. 1193646
&g&lle1?¥feg1
The trustees present their report and accounts for the year ended 31 March 2023.
A5 3 charity with income5 below £25000, the accounts have been prepared as Receipts and
payments accounts.
Structure, governance and management
The event has been started by three French nationals who have been living in Reading for year5 and
decided that it was time to give back to the town that adopted them so generously. What best wav
to achieve that goal than organizing a French themed event as popular as Bastille D3yP
The founding founders of the festival, were..
Boubacar Dembélé Is a teacher wlth many talents and a burning deslre to have a positive
Impact on the local community.
Fréderlc Kayrouz is a managing director wlth the skllls and experlence to erbsure that thi5
project ha5 always run smoothly.
Vlncent Valère is the employee of 3 well-respected company that just Ilke any man as
pproachable a5 he is, needs no more Introduction5 In Readlng.
It15 Important to highlight that our marketlng effort has always been Ilmited by the fact that we
have self funded the event every year. Thls dld not prevent the event from attracting a falr amount
of Interest in Readin8 wlth an average of 2000 v151tors,
Bastille Day Fe5t is now a CIO- FOUNDATION Registered 24 Feb 2021. It has been registered to
replace the Ilmited company that was the legal entlty organ15ing the festival since 2012 and better
reflert how 8astllle Day Festival Reading was or8anised and flnanced to date.
The Trustees who served durSng the year, were..
Celine Jouan (Chalrl
Anubhz 8andhari ITrea5urerl
Alan Bunte (secretary
The executlve team who have been managing the charity on behalf of the trustees and organi5ing
this event this year as volunteers, were..
Boubatar Dembele (Chief Executlvel
Vincent Valere IDlrector of Art5/Culture/Heritage Provision and Promotion)
Objectives and activities
We believe that the arts, especially culinary arts, sports, music, crafts all other forms of cultural
entertainment are a part of everyday Ilfe and are fundarnental to community engagement and
ownership. They bring people of different culture together, and in our case, give an opportunlty to
brinB a bit of France, Europe and beyond to the UK. They of course generate economic growth and
enable skills development. They provide a posltive means to get people Involved and acce55ible tools
to encourage people to generate their own ideas to explore and address local Interests and Issue5.
Every year since 2012 on a weekend around the 14th July, 8astille Day Festival is organised in Reading
to..
Provide and promote artslculturelheritage through
TRUSTEES, REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31 MarEh 2023
Charlty Registration NO. 1193646
Plans
For the future, the Bastille Day Fest plan5 to leverage it5 cumulative success to improve
fundraising and expand cultural sharing. This includes connecti ng with schools and potential
partners to extend it5 reach beyond July. The focus is on increasing community involvement
and f05tering cultural exchange throughout the year, further establishing the festival as a
prominent multicultural event.
The future outreach work with schools involves providing educational resources to promote
French langua9e and culture, complementing the festival's activities. This initiative aims to
enhance students, understanding and appreciation of French heritage, aligning with the
festival's mission to foster cultural exchange and diversity. These resources will not only
support language learning but also enrich students, global awarenes5, Potentially
culminating in school participation in festival events, further bridging the community and
educational spheres.
Financial review
The Recebpts and payments accountsls attached. The charlty reports a posltlve balance of £91 for
the year to 31 March 2023.
Reserves policy
The Executive team has advised that the charity should aim to have between 25% and 50% of the
annual resource5 left after each Festlval. At this level, the management committee feel that thev
would be able to continue the current actlvlties of the charity in the event of a Significant drop in
fundlng. The charlty has no reserve at the moment and rely on the generosity and prom55e of
funding of the Executlve Team and the Reading's Economy & Destination Agency Iformerly known as
Abbey Quarter 8uslness Improvement Distrittl respectively.
Risk review
The management commlttee conslders risk issues on a regular basi5 and acts to rnitlgate rlsk on an
ongoing basis to which the charity is exposed.
Key Risks..
Flnancial- The Festival has low levels of reserves and depends upon grants and donatlon
from Executive Team to deliver an events pro8ramme.
Relationships are maintained with key stakeholders and applications for grants are made in good
t5me to give early Indication of the level of expendlture events which can be achieved. No
tommltments are made if funds are not In place to meet them. Events are also scalable.
Personnel- The Festival has a strong but small team of 3 trustees and 2 Executives at its
core whose skills and time commitment as volunteers Is the only guarantee to deliver an annual
events programme. Succession planning is consldered on an ongoing basis and new volunteers are
Introduced to Festival activities to build up local support. Recruitment of new committee members is
a prlority.
Reputational- The Festlval is known for delivering good quality and well organised events.
Re8ular event planning meetings are held throughout the year to provide opportunities for
discussion and checks on quality and a robust health and safety process is in place. Ongoing
TRUSTEES. REPORT AND ACCOUNTS
Foft THEYEAR ENDED 31 March 2023
chatY Re81stsation No. 1153646
|**Bastille Day Fest**|||**1193646**|||
|---|---|---|---|---|---|
|**Receipts andpayments accounts**|||||**CC16a**|
|**For the period**
**from**|01/04/2022
Period start date|**To**|31/03/2023
Period end date|||
|**Section A Receipts and payments**|**Section A Receipts and payments**|||||
|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**500**
**2,000**
**1,800**
**-**
**1,500**
**-**
**-**
**-**
**5,800**
**-**
**-**
**-**
**5,800**
**1,818**
**993**
**700**
**-**
**100**
**298**
**1,800**
**5,709**
**-**
**-**
**-**
**5,709**
**91**
**-**
**-**
**91**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|payingstall holders(£50per stall)|**500**||**-**|**500**
**2,000**
**1,800**
**-**
**1,500**
**-**
**-**
**-**
**5,800**|**-**|
|sponsors|**2,000**||**-**||**-**|
|sponsors-inkind(inc. volunteer staff hours)|**1,800**||**-**||**-**|
|grants|**-**||**-**||**-**|
|volunteers)|**1,500**||**-**||**-**|
||**-**||**-**||**-**|
||**-**||**-**||**-**|
||**-**||**-**
**-**||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**5,800**||||**-**|
|||||||
|**A2 Asset and investment sales,**
**(see table).**||||||
||**-**||**-**|**-**
**-**
**-**||
||**-**||**-**
**-**||**-**|
|**_Sub total_**|**-**||||**-**|
|**_Total receipts_**
**A3 Payments**||||||
||||**-**|**5,800**|**-**|
|||||||
|
insurance & storage|**1,818**||**-**|**1,818**
**993**
**700**
**-**
**100**
**298**
**1,800**
**-**
**-**
**5,709**|**-**|
|Stage,PA equipment,Artists|**993**||**-**||**-**|
|Security,Medical & First Aidprovision|**700**||**-**||**-**|
|Table & Chair for event|**-**||**-**||**-**|
|Social Media ads|**100**||**-**||**-**|
|Park Hire|**298**||**-**||**-**|
|sponsors-inkind(inc. volunteer staff hours)|**1,800**||**-**||**-**|
||||**-**||**-**|
||||**-**
**-**||**-**|
|**_Sub total_ **|**5,709**||||**-**|
|||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||
||**-**||**-**|**-**
**-**
**-**||
||**-**||**-**
**-**|||
|**_Sub total_ **|**-**||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||**5,709**||
||||**-**||**-**|
|||||||
||**91**||
**-**|**91**|**-**|
||**-**||**-**|**-**
**-**|**-**|
||**-**||**-**||**-**|
||**91**||
**-**|**91**|**-**|
CCXX R1 accounts (SS)
04/01/2024
1
|**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
at Bank
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**91**
**-**
**-**
**-**
**-**
**-**
**91**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CCXX R2 accounts (SS)
04/01/2024
2