Annual General Meeting agenda
House Martin Conservation UK & Ireland
Annual General Meeting agenda
16th July 2023 Date: 5pm Time: Zoom Place:
| Item | Description | Description | Responsible |
|---|---|---|---|
| 1 | Welcome and introductions | Chairperson: Ian Donovan | |
| 2 | Apologies | Chairperson: Ian Donovan | |
| 3 | Chairperson’s Year in Review | Chairperson: Ian Donovan | |
| 4 | Treasurer’s report | Treasurer: Ben MacDonald | |
| 5 | Questions to directors | Chairperson: Ian Donovan | |
| 6 | Proposed resolutions | Chairperson: Ian Donovan | |
| Proposed resolution | Moved by | ||
| 7 | Acceptance of financial statements | Treasurer: Ben MacDonald | |
| 8 | Acceptance of trustees annual report | Chairperson: Ian Donovan | |
| 9 | Election of directors Julia Hearley stepping down John Feltwell proposed |
Chairperson: Ian Donovan | |
| 10 | Meeting close | Chairperson: Ian Donovan |
| House Martin | Conservation UK & Ireland | Conservation UK & Ireland | |||
|---|---|---|---|---|---|
| Statement of financial activities year to March 31st 2023 | |||||
| This Year | Last Year | ||||
| Income | £ | £ | |||
| Donations RestrictedUK Tax Restricted Bird Fair | 665.00 | ||||
| Spent in the year | UK Tax Restricted IONOS | 40.00 | |||
| UK Tax Restricted Membermojo | 80.00 | ||||
| 785.00 | 0.00 | ||||
| Donations Unrestricted | |||||
| UK Tax Unrestricted | 656.00 | ||||
| UK Donation - no tax | 165.00 | ||||
| UK Tax Bulk Donations | 11.00 | ||||
| 832.00 | 0.00 | ||||
| Total Donations | 1617.00 | 0.00 | |||
| Other Income | |||||
| Talks & Presentations | 155.00 | 60.00 | |||
| Fairs & Fetes | 75.85 | 1617 | |||
| Gift Aid | 341.50 | 577 | |||
| Misc Income | 4.21 | 28 | |||
| Total Other Income | 576.56 | 60.00 | 2222 | ||
| Total non-sales Income | 2193.56 | 60.00 | |||
| Sales | |||||
| Card Sales | 93.00 | ||||
| Total Sales Income | 93.00 | 0.00 | |||
| Cost of Sales | |||||
| Greetings Cards | 64.34 | ||||
| Total Cost of Sales | 64.34 | 0.00 | |||
| Total Gross Sales Margin | 28.66 | 0.00 | |||
| Total Net Income | 2222.22 | 60.00 | |||
| Expenditure | |||||
| Bird Fair - Event | |||||
| Logo Stickers | 40.87 | ||||
| Bookmarks - Gifts | 73.57 | ||||
| Lanyards | 88.34 | ||||
| Card Stickers | 32.06 | ||||
| Bird Fair Stall Hire | 408.00 | ||||
| Card Reader | 25.20 | ||||
| Total Bird Fair Expenditure | 668.04 | 0.00 | |||
| Overheads | IONOS Email | 60.00 | |||
| Transaction Admin Fees | 32.32 | ||||
| Membermojo Database Annual | 75.00 | ||||
| Google Meet | 15.98 | ||||
| Insurance | 222.06 | ||||
| Total Overheads | 405.36 | 0.00 | |||
| Total Expenditure | 1073.40 | 0.00 | |||
| Net movement in funds | 1148.82 | 60.00 |
| House Martin Conservation UK & | House Martin Conservation UK & | House Martin Conservation UK & | |
|---|---|---|---|
| Balance Sheet @ 31st March | 2023 | ||
| £ | £ | ||
| Current Assets | This Year | ||
| Co-operative Bank Current A/C | 1103.45 | ||
| Paypal Account | 105.37 | ||
| Gift Aid Accrual | - | ||
| Total Current Assets | 1208.82 | ||
| Current Liabilities | Creditors | - | |
| Total Liabilities | 0.00 | ||
| TOTAL NET ASSETS (LIABILITIES) | 1208.82 | ||
| Funds of the Charity | |||
| Unrestricted funds B/Fwd | 60.00 | ||
| Restricted funds B/Fwd | - | ||
| Net movement in funds | 1148.82 | ||
| TOTAL CAPITAL & RESERVES | 1208.82 |
Ireland
£ £ Last Year 60.00 - - 60.00 - 0.00 60.00 - - 60.00 60.00
Donations Via Source
| Bulk donations Bird Fair John Peatfeld Ex Member |
11 25 |
|---|---|
| Julia Hearley Management Committee |
446 |
| Paul Stevens Management Committee |
200 |
| Amelia Frankpitt Management Committee |
170 |
| Helen Santilly Member |
10 |
| Peter Tifn Member |
20 |
| Leisa Milne Member |
10 |
| Martin Tickler Member |
50 |
| Aimee Ambrose Member |
160 |
| Trevor Beebee Member |
50 |
| Graham Ray Member |
20 |
| Ian Gatford Member |
140 |
| Lynne Tolan Member |
40 |
| Kenneth Steven Member |
38 |
| Paul Hughes Member |
14 |
| John Feltwell Member |
30 |
| Chris Hadfeld Member |
10 |
| Mystery CAF Cheque | 100 |
| Marc Thompson | 40 |
| Brian Thomas | 10 |
| Sophie Hall | 13 |
| Paul Wilkinson | 10 |
| Per Accounts | 1617 |
| 1617.00 |
816 592