## **Annual General Meeting agenda** 

## **House Martin Conservation UK & Ireland** 

## **Annual General Meeting agenda** 

16th July 2023 **Date:** 5pm **Time:** Zoom **Place:** 



|**Item**|**Description**|**Description**|**Responsible**|
|---|---|---|---|
|1|Welcome and introductions||Chairperson: Ian Donovan|
|2|Apologies||Chairperson: Ian Donovan|
|3|Chairperson’s Year in Review||Chairperson: Ian Donovan|
|4|Treasurer’s report||Treasurer: Ben MacDonald|
|5|Questions to directors||Chairperson: Ian Donovan|
|6|Proposed resolutions||Chairperson: Ian Donovan|
||**Proposed resolution**|**Moved by**||
|||||
|7|Acceptance of financial statements||Treasurer: Ben MacDonald|
|8|Acceptance of trustees annual report||Chairperson: Ian Donovan|
|9|Election of directors<br>Julia Hearley stepping down John Feltwell proposed||Chairperson: Ian Donovan|
|10|Meeting close||Chairperson: Ian Donovan|





||House Martin|Conservation UK & Ireland|Conservation UK & Ireland|||
|---|---|---|---|---|---|
||**Statement of financial activities year to March 31st 2023**|||||
|||**This Year**|**Last Year**|||
|**Income**||**£**|**£**|||
|**Donations Restricted**UK Tax Restricted  Bird Fair||665.00||||
|**Spent in the year**|UK Tax Restricted  IONOS|40.00||||
||UK Tax Restricted Membermojo|80.00||||
|||**785.00**|**0.00**|||
|**Donations Unrestricted**||||||
||UK Tax Unrestricted|656.00||||
||UK Donation - no tax|165.00||||
||UK Tax Bulk Donations|11.00||||
|||**832.00**|**0.00**|||
||**Total Donations**|**1617.00**|**0.00**|||
|**Other Income**||||||
||Talks & Presentations|155.00|60.00|||
||Fairs & Fetes|75.85|||1617|
||Gift Aid|341.50|||577|
||Misc Income|4.21|||28|
||**Total Other Income**|**576.56**|**60.00**||2222|
||**Total non-sales Income**||**2193.56**|**60.00**||
|**Sales**||||||
||Card Sales|93.00||||
||**Total Sales Income**|**93.00**|**0.00**|||
|**Cost of Sales**||||||
||Greetings Cards|64.34||||
||**Total Cost of Sales**|**64.34**|**0.00**|||
||**Total Gross Sales Margin**||**28.66**|**0.00**||
||**Total Net Income**||**2222.22**|**60.00**||
|**Expenditure**||||||
|**Bird Fair - Event**||||||
||Logo Stickers|40.87||||
||Bookmarks - Gifts|73.57||||
||Lanyards|88.34||||
||Card Stickers|32.06||||
||Bird Fair Stall Hire|408.00||||
||Card Reader|25.20||||
||**Total Bird Fair Expenditure**|**668.04**|**0.00**|||
|**Overheads**|IONOS Email|60.00||||
||Transaction Admin Fees|32.32||||
||Membermojo Database Annual|75.00||||
||Google Meet|15.98||||
||Insurance|222.06||||
||**Total Overheads**|**405.36**|**0.00**|||
||**Total Expenditure**||**1073.40**|**0.00**||
|||||||
||**Net movement in funds**||**1148.82**|**60.00**||





||House Martin Conservation UK &|House Martin Conservation UK &|House Martin Conservation UK &|
|---|---|---|---|
||**Balance Sheet  @ 31st March**||**2023**|
|||**£**|**£**|
|**Current Assets**||**This Year**||
||Co-operative Bank Current A/C|1103.45||
||Paypal Account|105.37||
||Gift Aid Accrual|-||
||**Total Current Assets**|1208.82||
|**Current Liabilities**|Creditors|-||
||**Total Liabilities**|0.00||
||**TOTAL NET ASSETS (LIABILITIES)**|**1208.82**||
|**Funds of the Charity**||||
||Unrestricted funds B/Fwd|60.00||
||Restricted funds B/Fwd|-||
||Net movement in funds|1148.82||
||**TOTAL CAPITAL & RESERVES**|**1208.82**||





## Ireland 

**£ £ Last Year** 60.00 - - 60.00 - 0.00 **60.00** - - 60.00 **60.00** 



## **Donations Via Source** 

|**Bulk donations**<br>**Bird Fair**<br>**John Peatfeld**<br>**Ex Member**|**11**<br>**25**|
|---|---|
|**Julia Hearley**<br>**Management Committee**|**446**|
|**Paul Stevens**<br>**Management Committee**|**200**|
|**Amelia Frankpitt**<br>**Management Committee**|**170**|
|**Helen Santilly**<br>**Member**|**10**|
|**Peter Tifn**<br>**Member**|**20**|
|**Leisa Milne**<br>**Member**|**10**|
|**Martin Tickler**<br>**Member**|**50**|
|**Aimee Ambrose**<br>**Member**|**160**|
|**Trevor Beebee**<br>**Member**|**50**|
|**Graham Ray**<br>**Member**|**20**|
|**Ian Gatford**<br>**Member**|**140**|
|**Lynne Tolan**<br>**Member**|**40**|
|**Kenneth Steven**<br>**Member**|**38**|
|**Paul Hughes**<br>**Member**|**14**|
|**John Feltwell**<br>**Member**|**30**|
|**Chris Hadfeld**<br>**Member**|**10**|
|**Mystery CAF Cheque**|**100**|
|**Marc Thompson**|**40**|
|**Brian Thomas**|**10**|
|**Sophie Hall**|**13**|
|**Paul Wilkinson**|**10**|
|**Per Accounts**|**1617**|
||**1617.00**|





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