2024-03-31-accounts - Goudhurst Village Hall

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Period start date Period end date 01 April 2023 31 March 2024

From To Section A Reference and administration details Charity name The Goudhurst Village Hall i Other names charity is known by Registered charity number (if any) 1193584 Charity's principal address Chestnuts Beresford Road, Goudhurst, Kent Postcode TN17 1DN

Names of the charity trustees who manage the charity

----- Start of picture text -----
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Jacqui Clark Appointed Trustee
2 Alan Foster Chair Appointed Trustee
3 Richard Bushrod Secretary Appointed Trustee
4 Pippa Lane Appointed Trustee
5 Pamela Boniface Treasurer Appointed trustee
Phil Kirkby Nominated trustee The
6
Goudhurst Parish Council
Henrietta Ruth From 08 July 2023 Representative Trustee
7
Mason Goudhurst Scouts
Sue Mary Fallon From 03 July 2023 Representative Trustee
8
Goudhurst Drama Society
Edward James From 03 July 2023 Nominated Trustee The
10
Hodgskin Goudhurst Parish Council
11
12
13
14
15
----- End of picture text -----

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) N/A

Section B Structure, governance and management

Description of the charity’s trusts

The charity is a Charitable Incorporated Organisation registered using the Type of governing document foundation model constitution (eg. trust deed, constitution) Charitable Incorporated Organisation registered on 18 February 2021 How the charity is constituted (eg. trust, association, company) The CIO’s constitution provides for 3 types of trustee: Trustee selection methods Between 4 and 6 Trustees identified and appointed by the trustees – these (eg. appointed by, elected by) include five of the first trustees named in the constitution Alan Foster, Pamela Boniface, Philippa Lane, Jacqui Clark and Richard Bushrod. 2 Trustees nominated by Goudhurst Parish Council Up to 7 representative trustees from named organisations operating with the area of benefit of the charity.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The charity is governed by the board of trustees. The board meet routinely and decides on the strategic direction the charity should take and the financial and other performance targets that should be set.

policies and procedures Recruitment and training of additional trustees is considered and addressed as the activities of the trust develop and carried out with
adopted for the induction and reference to the nature and activities of the trust.
training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

March 2012

TAR

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)		Goudhurst Village Hall (GVH) was established to provide a village hall for the use of the inhabitants of the Parish of Goudhurst without distinction of political, religious or other opinions including use for meetings, lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for those who live in the parish community.
		Goudhurst Village Hall (GVH) Committee aims to provide and maintain the hall premises and to promote its use for the inhabitants of the parish of Goudhurst as indicated above. A wide variety of activities have taken place in GVH during 2023-2024. Regular classes and activities in the Main Hall include Exercise classes, St Mary’s Church Lunch Club, Dance classes, Yoga, Pilates, U3A meetings, Soft Furnishing classes, junior Judo Club and Art Classes since January 2024. Activities in the Jessel Room included meetings of: U3A, Goudhurst Parish Council, Hop-pickers Line Heritage Group, GVH Trustees and Village Fete Committee. The Main Hall has also been used for social events such as children’s parties, family celebrations, wedding celebrations, Junior Chess Club and quizzes. GVH Committee organised fundraising events such as an Open Morning, Jumble Sales and Afternoon Teas in aid of GVH building repairs and Goudhurst Drama Society (GADS) has used the Hall for theatrical rehearsals and staged their Autumn production and Spring Revue in the hall. The introduction of the Hall’s Online Bookings Calendar since 2022 has proved to be a very valuable facility increasing the efficiency of room bookings, with excellent support provided by our Booking Officer liaising with hirers and managing the system. ROOM BOOKINGS REPORT: ROOM BOOKINGS Main Hall Bookings Main Hall Time (hrs) Jessel Room Bookings Jessel Room Time(hrs) Total Bookings Total Time (hrs) 2022 420 1020 144 326 561 1340 2023 482 1036 253 405 729 1413 2024 455 1165 243 382 690 1477 (YTD) The Hall is managed by the trustees so as to fulfil the main objectives of the Governing Document. The trustees are aware of their legal duty with regard to the public benefit. As the Hall does not have an endowment, fees are charged for its use. The fees are reduced for individuals and organisations who live or are based in Goudhurst Parish. Trustees may agree further discounts for local individuals or organisations whose circumstances would prevent them from participating in or providing a service or activity with a community benefit

March 2012

TAR

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

In 2023 FRoTH (Friends of the Hall) was launched which is a valuable support group of volunteers from the local community who have helped out at many of GVH events. During the year, FRoTH members have carried out maintenance work and general repairs at the Hall and the support provided by these volunteers is very much appreciated. In May 2023 GVH volunteers were involved with the village programme of activities to mark the Coronation of King Charles. In particular “The Big Help Out Community Volunteering Day” at the Hall on May 8[th] was well supported by volunteers who carried out a range of tasks including window cleaning; washing walls; painting; digging and installing a French Drain around the Hall, hedge cutting including homemade cakes and tea for everyone!.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

There was no significant capital investment during the fiscal year 20232024. As in in recent years, expenditure was for routine services such as cleaning, general maintenance and repairs works, utilities, insurance. This accounted for around 50% of turnover.

There will be a requirement for major building works to be carried out in the future which include replacement windows, building repairs etc. The Trustees are investigating the options and seeking quotations from various contractors for undertaking these works as soon as possible during the coming year. Fundraising options are also being explored. The Hall has a Building Fund Bank Account dedicated to this purpose. There is also a Reserves Fund which is used for any additional expenditure required.

Section E Financial review

GVH tries to aim for reserves of approx. 50% of total expenses. Building Brief statement of the repairs and renewals are held separately in the Hall’s Building and charity’s policy on reserves Reserve Funds.. For Yr. ending 31.03.2024 GVH had expenses of £25,629.62. The total income for GVH for 2023-2024 was: £32,264.35 GVH year-end balance for 2023-2024 was £63,915.28. The Hall’s reserve target is £22,000 to cover essential expenses. Details of any funds None. materially in deficit

March 2012

TAR

. Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Pamela Mary Welson Boniface Position (eg Secretary, Chair, Treasurer etc) Date 13 December 2024

March 2012

TAR

----- Start of picture text -----
GOUDHURST INCOME & 31/03/2024 31/03/2023
VILLAGE HALL EXPENDITURE
END OF YEAR 1st April 2023 to BREAKDOWN 1st April BREAKDOWN
ACCOUNTS to 31st March 2022 to 31st
2024 March 2023
UPDATED: 2nd April 2024
INCOME INCOME
Hall Hire Various Hirers £18,117.94 £15,482.65
Deposits £440.00 £800
GADS BT Building - rental £586.00 £586
payment
Goudhurst Parish GPC Reimbursement - £3,509.00
Council Elec Vehicle Charge
points
GPC Room Rental £456.00 £983.40
GPC Payement for £445.00 £2,500.00
Utilities
TOTAL: £901.00 £6,992.40
Miscellaneous Donations from Jacqui, £671.50 £652.98
Fete sign reimb, etc
Goudhurst Village £1,134.39 £6,123.71
Fete and Dog Show
Fete, Jumble Sales, Open £8,563.39 £5,582.50
Day etc
Various donations
Art Class £1,365.00
Interest received Building & Reserve a/c £485.13 £43.23
total
TOTAL INCOME £32,264.35 £36,263.47
----- End of picture text -----

----- Start of picture text -----
GOUDHURST INCOME & 31/03/2024 31/03/2023
VILLAGE HALL EXPENDITURE
END OF YEAR 1st April 2023 to BREAKDOWN 1st April BREAKDOWN
ACCOUNTS to 31st March 2022 to 31st
2024 March 2023
EXPENDITURE
Cleaning Cleaning services 2,874.31 £1,776.69
Electricity - EDF EDF 7,166.40 £9,502.10
Repairs and Pyrotec- Fire Alarm £403.36 £144.80
Maintenance Service
Fire Alarm Maintenance £1,491.46 TBA
B&K Electrics £99.36 £87.60
JD Francis/K G Plumbing £132.00 £174.00
R.Greenaway £135.04
Misc - Travis Perkins, A £602.94
Foster etc
TOTAL: 4,513.52 £2,729.12 £541.44
BSRA/Castle Water Waste water and Water £780.82 £436.83
supply
Cleansing/Waste 1st Waste £394.38 £363.36
disposal
Heating Oil £1,288.83 £0.00
Insurance Allied Westminster £1,965.93 £1,907.47
Gardening Gardening £441.50 £858.96
Performing Rights £339.92 £279.96
Licence
Building Surveyor £396.00 £1,980.00
R t
TOTAL: £735.92 £2,259.96
Village Fete 2023 Fete Expenses £253.62 £4,161.64
Committee Booking Officer £3,497.29 £2,210.00
Expenses Expenses
£287.38
Art Class Expenses £376.44
Misc Exp £324.37 £482.31
Website and £1,016.29
Advertising
TOTAL EXPENDITURE £25,629.62 £24,788.14
----- End of picture text -----

----- Start of picture text -----
GOUDHURST INCOME & 31/03/2024 31/03/2023
VILLAGE HALL EXPENDITURE
END OF YEAR 1st April 2023 to BREAKDOWN 1st April BREAKDOWN
ACCOUNTS to 31st March 2022 to 31st
2024 March 2023
(Defecit)/Excess for £6,634.73 £11,475.33
the year
Balance b/f £57,280.55 £45,805.22
Balance c/f £63,915.28 £57,280.55
Main A/C 4945.33 £36,107.01
Deposit Account - 41523.99 £13,299.30
Reserve a/c
Deposit account - 17445.96 £7,874.24
Building Repair fund
£63,915.28 £57,280.55
----- End of picture text -----

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Charity Name The Goudhurst Village Hall	Charity Name The Goudhurst Village Hall	Charity Name The Goudhurst Village Hall

31 March 2024	Charity no (if any)	1193584

Trustees Annual Report p1-7 Income and expenditure report p1-2
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended31/03/2024. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust‟s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a „true and fair‟ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Date: 25 Sept 2024

Name: Mrs Jennifer Sherwood FCA

Relevant professional ICAEW – Chartered Accountant qualification(s) or body

Oct 2018

IER

(if any):

Address:

29 Cherry Orchard Chestfield, Whitstable Kent, CT5 3NH

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER