## **Trustees' Annual Report for the period**
Period start date Period end date **01 April 2023 31 March 2024**
**From To** Section A Reference and administration details **Charity name** The Goudhurst Village Hall i **Other names charity is known by Registered charity number (if any) 1193584 Charity's principal address** Chestnuts Beresford Road, Goudhurst, Kent Postcode TN17 1DN
## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Jacqui Clark Appointed Trustee
2 Alan Foster Chair Appointed Trustee
3 Richard Bushrod Secretary Appointed Trustee
4 Pippa Lane Appointed Trustee
5 Pamela Boniface Treasurer Appointed trustee
Phil Kirkby Nominated trustee The
6
Goudhurst Parish Council
Henrietta Ruth From 08 July 2023 Representative Trustee
7
Mason Goudhurst Scouts
Sue Mary Fallon From 03 July 2023 Representative Trustee
8
Goudhurst Drama Society
Edward James From 03 July 2023 Nominated Trustee The
10
Hodgskin Goudhurst Parish Council
11
12
13
14
15
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
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**Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** N/A
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
The charity is a Charitable Incorporated Organisation registered using the Type of governing document foundation model constitution (eg. trust deed, constitution) Charitable Incorporated Organisation registered on 18 February 2021 How the charity is constituted (eg. trust, association, company) The CIO’s constitution provides for 3 types of trustee: Trustee selection methods Between 4 and 6 Trustees identified and appointed by the trustees – these (eg. appointed by, elected by) include five of the first trustees named in the constitution Alan Foster, Pamela Boniface, Philippa Lane, Jacqui Clark and Richard Bushrod. 2 Trustees nominated by Goudhurst Parish Council Up to 7 representative trustees from named organisations operating with the area of benefit of the charity.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
The charity is governed by the board of trustees. The board meet routinely and decides on the strategic direction the charity should take and the financial and other performance targets that should be set.
- policies and procedures Recruitment and training of additional trustees is considered and addressed as the activities of the trust develop and carried out with
- adopted for the induction and reference to the nature and activities of the trust.
- training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
March **2012**
**TAR**
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## **Section C Objectives and activities**
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**||Goudhurst Village Hall (GVH) was established to provide a village hall for
the use of the inhabitants of the Parish of Goudhurst without distinction of
political, religious or other opinions including use for meetings, lectures
and classes and for other forms of recreation and leisure time occupation
with the object of improving the conditions of life for those who live in the
parish community.|
|---|---|---|
|||Goudhurst Village Hall (GVH) Committee aims to provide and maintain
the hall premises and to promote its use for the inhabitants of the parish
of Goudhurst as indicated above.
A wide variety of activities have taken place in GVH during 2023-2024.
Regular classes and activities in the Main Hall include Exercise classes,
St Mary’s Church Lunch Club, Dance classes, Yoga, Pilates, U3A
meetings, Soft Furnishing classes, junior Judo Club and Art Classes
since January 2024. Activities in the Jessel Room included meetings of:
U3A, Goudhurst Parish Council, Hop-pickers Line Heritage Group, GVH
Trustees and Village Fete Committee. The Main Hall has also been used
for social events such as children’s parties, family celebrations, wedding
celebrations, Junior Chess Club and quizzes. GVH Committee organised
fundraising events such as an Open Morning, Jumble Sales and
Afternoon Teas in aid of GVH building repairs and Goudhurst Drama
Society (GADS) has used the Hall for theatrical rehearsals and staged
their Autumn production and Spring Revue in the hall.
The introduction of the Hall’s Online Bookings Calendar since 2022 has
proved to be a very valuable facility increasing the efficiency of room
bookings, with excellent support provided by our Booking Officer liaising
with hirers and managing the system.
ROOM BOOKINGS REPORT:
ROOM
BOOKINGS
Main Hall
Bookings
Main Hall
Time (hrs)
Jessel
Room
Bookings
Jessel
Room
Time(hrs)
Total
Bookings
Total
Time (hrs)
2022
420
1020
144
326
561
1340
2023
482
1036
253
405
729
1413
2024
455
1165
243
382
690
1477
(YTD)
The Hall is managed by the trustees so as to fulfil the main objectives of
the Governing Document. The trustees are aware of their legal duty with
regard to the public benefit.
As the Hall does not have an endowment, fees are charged for its
use. The fees are reduced for individuals and organisations who live or
are based in Goudhurst Parish. Trustees may agree further discounts for
local individuals or organisations whose circumstances would prevent
them from participating in or providing a service or activity with a
community benefit|
March **2012**
**TAR**
3
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
In 2023 FRoTH (Friends of the Hall) was launched which is a valuable support group of volunteers from the local community who have helped out at many of GVH events. During the year, FRoTH members have carried out maintenance work and general repairs at the Hall and the support provided by these volunteers is very much appreciated. In May 2023 GVH volunteers were involved with the village programme of activities to mark the Coronation of King Charles. In particular “The Big Help Out Community Volunteering Day” at the Hall on May 8[th] was well supported by volunteers who carried out a range of tasks including window cleaning; washing walls; painting; digging and installing a French Drain around the Hall, hedge cutting including homemade cakes and tea for everyone!.
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
There was no significant capital investment during the fiscal year 20232024. As in in recent years, expenditure was for routine services such as cleaning, general maintenance and repairs works, utilities, insurance. This accounted for around 50% of turnover.
There will be a requirement for major building works to be carried out in the future which include replacement windows, building repairs etc. The Trustees are investigating the options and seeking quotations from various contractors for undertaking these works as soon as possible during the coming year. Fundraising options are also being explored. The Hall has a Building Fund Bank Account dedicated to this purpose. There is also a Reserves Fund which is used for any additional expenditure required.
## **Section E Financial review**
GVH tries to aim for reserves of approx. 50% of total expenses. Building **Brief statement of the** repairs and renewals are held separately in the Hall’s Building and **charity’s policy on reserves** Reserve Funds.. For Yr. ending 31.03.2024 GVH had expenses of £25,629.62. The total income for GVH for 2023-2024 was: £32,264.35 GVH year-end balance for 2023-2024 was £63,915.28. The Hall’s reserve target is £22,000 to cover essential expenses. **Details of any funds** None. **materially in deficit**
March **2012**
**TAR**
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## **. Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Pamela Mary Welson Boniface **Position (eg Secretary, Chair,** Treasurer **etc) Date** 13 December 2024
March **2012**
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GOUDHURST INCOME & 31/03/2024 31/03/2023
VILLAGE HALL EXPENDITURE
END OF YEAR 1st April 2023 to BREAKDOWN 1st April BREAKDOWN
ACCOUNTS to 31st March 2022 to 31st
2024 March 2023
UPDATED: 2nd April 2024
INCOME INCOME
Hall Hire Various Hirers £18,117.94 £15,482.65
Deposits £440.00 £800
GADS BT Building - rental £586.00 £586
payment
Goudhurst Parish GPC Reimbursement - £3,509.00
Council Elec Vehicle Charge
points
GPC Room Rental £456.00 £983.40
GPC Payement for £445.00 £2,500.00
Utilities
TOTAL: £901.00 £6,992.40
Miscellaneous Donations from Jacqui, £671.50 £652.98
Fete sign reimb, etc
Goudhurst Village £1,134.39 £6,123.71
Fete and Dog Show
Fete, Jumble Sales, Open £8,563.39 £5,582.50
Day etc
Various donations
Art Class £1,365.00
Interest received Building & Reserve a/c £485.13 £43.23
total
TOTAL INCOME £32,264.35 £36,263.47
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GOUDHURST INCOME & 31/03/2024 31/03/2023
VILLAGE HALL EXPENDITURE
END OF YEAR 1st April 2023 to BREAKDOWN 1st April BREAKDOWN
ACCOUNTS to 31st March 2022 to 31st
2024 March 2023
EXPENDITURE
Cleaning Cleaning services 2,874.31 £1,776.69
Electricity - EDF EDF 7,166.40 £9,502.10
Repairs and Pyrotec- Fire Alarm £403.36 £144.80
Maintenance Service
Fire Alarm Maintenance £1,491.46 TBA
B&K Electrics £99.36 £87.60
JD Francis/K G Plumbing £132.00 £174.00
R.Greenaway £135.04
Misc - Travis Perkins, A £602.94
Foster etc
TOTAL: 4,513.52 £2,729.12 £541.44
BSRA/Castle Water Waste water and Water £780.82 £436.83
supply
Cleansing/Waste 1st Waste £394.38 £363.36
disposal
Heating Oil £1,288.83 £0.00
Insurance Allied Westminster £1,965.93 £1,907.47
Gardening Gardening £441.50 £858.96
Performing Rights £339.92 £279.96
Licence
Building Surveyor £396.00 £1,980.00
R t
TOTAL: £735.92 £2,259.96
Village Fete 2023 Fete Expenses £253.62 £4,161.64
Committee Booking Officer £3,497.29 £2,210.00
Expenses Expenses
£287.38
Art Class Expenses £376.44
Misc Exp £324.37 £482.31
Website and £1,016.29
Advertising
TOTAL EXPENDITURE £25,629.62 £24,788.14
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GOUDHURST INCOME & 31/03/2024 31/03/2023
VILLAGE HALL EXPENDITURE
END OF YEAR 1st April 2023 to BREAKDOWN 1st April BREAKDOWN
ACCOUNTS to 31st March 2022 to 31st
2024 March 2023
(Defecit)/Excess for £6,634.73 £11,475.33
the year
Balance b/f £57,280.55 £45,805.22
Balance c/f £63,915.28 £57,280.55
Main A/C 4945.33 £36,107.01
Deposit Account - 41523.99 £13,299.30
Reserve a/c
Deposit account - 17445.96 £7,874.24
Building Repair fund
£63,915.28 £57,280.55
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## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
|**Report to the trustees**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**|Charity Name
The Goudhurst Village Hall|Charity Name
The Goudhurst Village Hall|Charity Name
The Goudhurst Village Hall|
|---|---|---|---|
|||||
||31 March 2024|**Charity no**
**(if any)**|1193584|
|||||
||Trustees Annual Report p1-7
Income and expenditure report p1-2|||
||I report to the trustees on my examination of the accounts of the above charity
(“the Trust”) for the year ended**31/03/2024**.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011 (“the
Act”).
I report in respect of my examination of the Trust‟s accounts carried out under
section 145 of the 2011 Act and in carrying out my examination, I have
followed all the applicable Directions given by the Charity Commission under
section 145(5)(b) of the Act.|||
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a „true and fair‟ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed:**
**Date:** 25 Sept 2024
**Name:** Mrs Jennifer Sherwood FCA
**Relevant professional** ICAEW – Chartered Accountant **qualification(s) or body**
**Oct 2018**
**IER**
1
## **(if any):**
**Address:**
29 Cherry Orchard Chestfield, Whitstable Kent, CT5 3NH
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
**IER**
2