2025-08-31-accounts - Haslemere Food Bank Trust

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Trustees’ Annual Report for the period

From 01 September 2024 Period start date To 31[st] August 2025 Period end date

Charity name: Haslemere Food Bank Trust

Charity registration number: 1193577

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The purpose of the Food Bank is to support families and individuals in need in and around the Haslemere area by providing emergency food and household supplies. Other means of support are also provided, by means of advice given by signposting families and individuals to other relevant and advisory services.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	There are two distribution days each week throughout the year, where clients can come and collect food. On these days, there is also the opportunity for clients to choose fresh fruit and vegetables, eggs and cheese plus additional products such as hygiene products, cleaning essentials and more. A complimentary breakfast is also provided on these days. At certain times of year, additional items are placed in the food packs. For example, we provide Easter Eggs at Easter and Advent Calendars in the run up to Christmas. In the Summer months, we work with a local youth group to provide activity packs for children of families attending the food bank. On occasion, Tesco vouchers are given as an additional support and we have recently started to also provide vouchers from a local butcher so that people can access good quality fresh meat and other items. At Christmas a special distribution takes place and a dedicated Christmas food pack is given to each family and individual, in addition to the normal food bag. There is also the opportunity during this special distribution for families and individuals to pick up gifts and toys which have been donated by the local business community. Each client is referred to the Food Bank by one of our referral agencies.

		Volunteers deliver food packs to those families and individuals who are unable to get to the Food Bank in person. Volunteers are on hand on both distribution days to sit and talk to those who wish further support. The Food Bank continues to offer specific monetary support grants entrusted to us by Surrey County Council. These are provided to those families and individuals in need, having been referred to the Food Bank by different agencies which have identified a specific need. The referrals come from schools, local health centres, mental health services, churches, CAB and a local voluntary financial organisation – 3CMA / Frontline. These grants are provided for urgent specific needs arising for families and individuals who have no other forms of support. For example, energy bills, issues arising from poor health, unexpected family situations and such basic needs as bedding and transport issues.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Encourage positive mental health and wellbeing. Signposting and raising awareness of our organisation. Provide food vouchers, therefore giving certain autonomy and dignity to the client. Opportunity for the public/local community to donate to the Food Bank through financial support and provision of food. Refer back to the referral agencies if concerned about any physical or mental issues.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Grants are given to families and individuals as a distribution of grants received from Surrey County Council. These grants are for specific purposes as required by SCC. The parameters for these grants are given for Food, Energy, Wider essentials relating to energy and housing costs. The balance of these funds is treated as separate restricted funds within the accounts. Other grants are given out of funds received from other sources i.e. Donations from within the local community and Just Giving. These grants will be given, for example, to help a family with moving costs, money for transport costs to help a family get a sick child to hospital and to help with a debt problem, provided the client gets advice from a local money advice centre.

Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	All practical and administrative work is undertaken by volunteers. Tasks include sorting and labelling items, distribution of food bags twice a week, delivery of food bags to the most vulnerable and engaging with clients on distribution days.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Food Bank has continued and expanded the service throughout the past year. We continue to provide the twice weekly supply of fresh fruit and vegetables. Store cupboard items are bought on a regular basis. This is in addition to the food donations that are received each week. The Christmas distribution is very successful. In addition to the food packs, toys and gifts were again donated by the local community, thus alleviating the stress on individuals and families. This has enabled us to provide a range of opportunities to reach out and give to those clients who are in need. It has also given the volunteers a sense of community spirit and a sense of purpose. We do have former and current food bank users who also volunteer with the food bank – enabling them to make a contribution and ‘give back’ has a really positive impact. In addition to those referred to us as in urgent need of food support, we invite our various referring agencies (mainly the local schools) to nominate other families who are struggling to receive some extra help over Christmas. This increases the footfall considerably but is much appreciated. The event is generously supported by the local community. (It is always a remarkable experience.)

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other		Haslemere Food Bank will have been open for 12 years on 1stJuly 25. We are proud of the good that has been done, the support we have been able to offer, and the good relations that have been engendered with those sent for support, our referral agencies and donors within the local community. We are, however, dismayed that this should remain a necessity for a growing number of people, with little sign of a let up any time soon.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	There was a surplus of £62,222 for year ending 31st August 2025.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Donations funds during the year have continued to be very generous. Whilst every effort is made to ensure that the funds are allocated in such a way that clients that are referred to the Food Bank by other agencies, are helped. Certain restrictions on how the funds are to be spent from Surrey County Council, have to be put into place.
Amount of reserves held	Para 1.22	Net current assets are £142,890 of which £44,933 are restricted funds attributed to Surrey County Council for distribution.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None at present

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Donations from individuals and families either by cash or cheque. Monthly donations paid directly into Haslemere Food Bank’s Bank Account. Donations from local organisations Local schools Local Churches Just Giving
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	None at present, as long as donations of food and financial support continues.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Current trustees will be up for re-election at the Annual Meeting in June.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Haslemere Food Bank Trust
Other name the charity uses
Registered charity number	1193577
Charity’s principal address	Haslemere Methodist Church 5-7 Lion Green Haslemere Surrey GU27 1LE

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Joanne Mackay	Chairperson
	Aileen Assender	Treasurer
	Nigel Mee	Trustee
	Gillian Boreham	Trustee
	Jennifer Sugden	Trustee
	David Rice	Trustee
	Alison Rice	Trustee
	Fiona Bowring	Trustee

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees' report above.

Signed on behalf of the charity's trustees Signature(s)

Full name(s) Position (eg Secretary, Chair, etc)

Date

2026

Page 1

Haslemere Foodbank Trust Accounts

for the year ended 31 August 2025

		Aug 25		Aug 24
Code	Description	Current		Comp.
		£		£
Income
001	Donations - individuals direct to bank	12,161		13,804
002	Collections and grants from other organisations	18,564		11,896
003	Donations - Justgiving	18,182		19,304
004A	Grants received - SCC restricted	54,264		24,701
004B	Grants recd - Haslemere Town Council restricted	7,500		7,500
005	Donations - individuals cash	647		1,782
006	Donations - individuals CAF	94		200
007	Gift aid received	6,331		3,240
		117,743		82,427
Direct charitable expenses
112	Food purchases - unrestricted	-		(10,605	)
112A	Food purchases - restricted SCC	(11,639	)	(2,345		)
112B	Food purchases - restricted HTC	(9,722	)	(2,344		)
113	Voucher purchases	-		(20,200		)
113A	Voucher purchases - restricted SCC	(12,800	)	(6,000		)
115	Grants paid - unrestricted	(1,506	)	(2,045		)
115A	Grants paid restricted - SCC	(14,136	)	(10,150		)
116	Bags and packaging	(788	)	(1,043		)
		(50,591	)	(54,732		)
Administration Expenses
309	Training	(675	)	-
322	Use of premises	(2,500	)	(1,000		)
326	Insurance	(351	)	(252		)
341	Printing, postage and stationery	(631	)	-
342	Advertising and website	(48	)	(115	)
368	Accountancy	(200	)	(155		)
371	Justgiving charges	(1,074	)	(1,134		)
381	Sundry expenses	(204	)	(353		)
		(5,683	)	(3,009		)
Interest Receivable/Paid and Similar Income
411	Bank interest received	710		565
415	Other interest received	43		-
		753		565
Surplus /	(deficit) for the year	62,222		25,251

Page 2

Haslemere Foodbank Trust Accounts

for the year ended 31 August 2025

Balance Sheet Current Assets 771 Lloyds current account 773 Lloyds deposit account Net assets Funds Unrestricted funds bfwd Surplus / (deficit) for the year Unrestricted funds cfwd Restricted fund bfwd - SCC Movement - SCC Restricted fund cfwd - SCC Restricted fund bfwd - Haslemere Town Council Movement - Haslemere Town Council Restricted fund cfwd - Haslemere Town Council Total funds	22,025 120,865 142,890 46,269 48,755 95,024 29,244 15,689 44,933 5,155 2,222 2,933 142,890	17,513 63,155

		80,668
		32,380 13,889
		46,269 23,037 6,206
		29,243 - 5,156
		5,156
		80,668

Independent examiner's report to the trustees of Haslemere Food Bank Trust (Charity 1193577) I report to the trustees on my examination of the Receipts and Payments Accounts of . the Haslemere Food Bank Trust (the Trust) for the year ended 31 August 2025. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparntion of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirni that no material matters have come to my attention in connection with the eKamination giving me cause to believe that in any material respect: . accounting records were not kept in respect of the Tnt as required by section 130 of the ACL or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. George Cooke FCCA 58 Sheepdown Drive Petworth GU28 OBX Date: 21 March 2026

Haslemere Food Bank Trust	Haslemere Food Bank Trust	1193577
Receipts and payments accounts For the			CC16a
01/09/2024 period from	to	31/08/2025

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 49,648 6,331 753 56,732 0 0 56,732 788 1,506 675 2,500 351 631 48 200 1,074 204 7,977 0 0 7,977 48,755 0 46,269 95,024	Restricted funds to the nearest £ 61,764 61,764 0 0 61,764 21,361 12,800 14,136 48,297 0 0 48,297 13,467 0 34,399 47,866	Endowment funds to the nearest £ 0 0 0 0 0 0 0 0 0 0 0 0	Total funds to the nearest £ 49,648 61,764 6,331 753 118,496 0 0 118,496 21,361 12,800 788 15,642 675 2,500 351 631 48 200 1,074 204 56,274 0 0 56,274 62,222 0 80,668 142,890	Last year to the nearest £
Donations received	49,648				46,986
Grants received					32,201
Gift aid	6,331				3,240
Interest received	753				565
*Sub total*(Gross income for AR)	56,732				82,992

A2 Asset and investment sales, (see table).
	0				0
*Sub total*	0				0
*Total receipts* A3 Payments
					82,992

Foodpurchases					10,605
Voucherpurchases					20,200
Bags andpackaging	788				1,043
Grantspaid	1,506				22,884
Training	675				0
Use ofpremises	2,500				1,000
Insurance	351				252
Printingand stationery	631
Advertisingand website	48				115
Accountancy	200				155
Bank charges	1,074				1,134
Sundryexpenses	204				353
*Sub total*	7,977				57,741

A4 Asset and investment purchases, (see table)
	0				0
*Sub total*	0				0
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					57,741

	48,755	13,467	0	62,222	25,251
	0	0	0	0	0
	46,269	34,399	0	80,668	55,417
	95,024	47,866	0	142,890	80,668

Section B Statement of assets and liabilities at the end of the period

Unrestricted funds to the nearest £ 22,025 72,999	Restricted funds to the nearest £ 47,866 47,866 Restricted funds to the nearest £ 0 Cost (optional) 0 Cost (optional) 0 0 Amount due (optional) 0	Total to the nearest £
22,025		22,025
72,999	47,866	120,865
95,024	47,866	142,890
Unrestricted funds to the nearest £ 0 Fund to which asset belongs 0 Fund to which asset belongs 0 0 Fund to which liability relates 0		Total to the nearest £
		0
		Cost (optional)
		0
		Cost (optional)
		0
		0
		Amount due (optional)
0	0	0

Signed by one or two trustees on behalf of all the trustees

Signature Print Name

Date of approval