## Trustees’ Annual Report for the period From 01 September 2024 Period start date To 31[st] August 2025 Period end date Charity name: Haslemere Food Bank Trust Charity registration number: 1193577 ## Objectives and Activities ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The purpose of the Food Bank is to support
families and individuals in need in and
around the Haslemere area by providing
emergency food and household supplies.
Other means of support are also provided,
by means of advice given by signposting
families and individuals to other relevant
and advisory services.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|There are two distribution days each week
throughout the year, where clients can
come and collect food. On these days,
there is also the opportunity for clients to
choose fresh fruit and vegetables, eggs
and cheese plus additional products such
as hygiene products, cleaning essentials
and more. A complimentary breakfast is
also provided on these days.
At certain times of year, additional items
are placed in the food packs. For example,
we provide Easter Eggs at Easter and
Advent Calendars in the run up to
Christmas. In the Summer months, we
work with a local youth group to provide
activity packs for children of families
attending the food bank. On occasion,
Tesco vouchers are given as an additional
support and we have recently started to
also provide vouchers from a local butcher
so that people can access good quality
fresh meat and other items.
At Christmas a special distribution takes
place and a dedicated Christmas food pack
is given to each family and individual, in
addition to the normal food bag. There is
also the opportunity during this special
distribution for families and individuals to
pick up gifts and toys which have been
donated by the local business community.
Each client is referred to the Food Bank by
one of our referral agencies.| |||Volunteers deliver food packs to those
families and individuals who are unable to
get to the Food Bank in person.
Volunteers are on hand on both distribution
days to sit and talk to those who wish
further support.
The Food Bank continues to offer specific
monetary support grants entrusted to us by
Surrey County Council. These are
provided to those families and individuals in
need, having been referred to the Food
Bank by different agencies which have
identified a specific need. The referrals
come from schools, local health centres,
mental health services, churches, CAB and
a local voluntary financial organisation –
3CMA / Frontline. These grants are
provided for urgent specific needs arising
for families and individuals who have no
other forms of support. For example,
energy bills, issues arising from poor
health, unexpected family situations and
such basic needs as bedding and transport
issues.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Encourage positive mental health and
wellbeing.
Signposting and raising awareness of our
organisation.
Provide food vouchers, therefore giving
certain autonomy and dignity to the client.
Opportunity for the public/local community
to donate to the Food Bank through
financial support and provision of food.
Refer back to the referral agencies if
concerned about any physical or mental
issues.| ## Additional information (optional) You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Grants are given to families and individuals
as a distribution of grants received from
Surrey County Council. These grants are
for specific purposes as required by SCC.
The parameters for these grants are given
for Food, Energy, Wider essentials relating
to energy and housing costs. The balance
of these funds is treated as separate
restricted funds within the accounts.
Other grants are given out of funds
received from other sources i.e. Donations
from within the local community and Just
Giving. These grants will be given, for
example, to help a family with moving
costs, money for transport costs to help a
family get a sick child to hospital and to
help with a debt problem, provided the
client gets advice from a local money
advice centre.| |Policy on social investment
including program related
investment|Para 1.38|| |---|---|---| |Contribution made by
volunteers|Para 1.38|All practical and administrative work is
undertaken by volunteers. Tasks include
sorting and labelling items, distribution of
food bags twice a week, delivery of food
bags to the most vulnerable and engaging
with clients on distribution days.| |Other||| ## Achievements and Performance ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Food Bank has continued and
expanded the service throughout the past
year. We continue to provide the twice
weekly supply of fresh fruit and vegetables.
Store cupboard items are bought on a
regular basis. This is in addition to the food
donations that are received each week.
The Christmas distribution is very
successful. In addition to the food packs,
toys and gifts were again donated by the
local community, thus alleviating the stress
on individuals and families.
This has enabled us to provide a range of
opportunities to reach out and give to those
clients who are in need. It has also given
the volunteers a sense of community spirit
and a sense of purpose. We do have
former and current food bank users who
also volunteer with the food bank –
enabling them to make a contribution and
‘give back’ has a really positive impact.
In addition to those referred to us as in
urgent need of food support, we invite our
various referring agencies (mainly the local
schools) to nominate other families who are
struggling to receive some extra help over
Christmas. This increases the footfall
considerably but is much appreciated. The
event is generously supported by the local
community. (It is always a remarkable
experience.)| ## Additional information (optional) You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||Haslemere Food Bank will have been open
for 12 years on 1stJuly 25. We are proud of
the good that has been done, the support
we have been able to offer, and the good
relations that have been engendered with
those sent for support, our referral
agencies and donors within the local
community. We are, however, dismayed
that this should remain a necessity for a
growing number of people, with little sign of
a let up any time soon.| ## Financial Review |Financial Review||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|There was a surplus of £62,222 for year
ending 31st August 2025.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Donations funds during the year have
continued to be very generous. Whilst
every effort is made to ensure that the
funds are allocated in such a way that
clients that are referred to the Food Bank
by other agencies, are helped. Certain
restrictions on how the funds are to be
spent from Surrey County Council, have to
be put into place.| |Amount of reserves held|Para 1.22|Net current assets are £142,890 of which
£44,933 are restricted funds attributed to
Surrey County Council for distribution.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None at present| Additional information (optional) You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Donations from individuals and families
either by cash or cheque. Monthly
donations paid directly into Haslemere
Food Bank’s Bank Account.
Donations from local organisations
Local schools
Local Churches
Just Giving| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|None at present, as long as donations of
food and financial support continues.| |Other||| ## Structure, Governance and Management |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Current trustees will be up for re-election at
the Annual Meeting in June.| ## Additional information (optional) You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## Reference and Administrative details |Charity name|Haslemere Food Bank Trust| |---|---| |Other name the charity uses|| |Registered charity number|1193577| |Charity’s principal address|Haslemere Methodist Church
5-7 Lion Green
Haslemere
Surrey
GU27 1LE| ||| ## Names of the charity trustees who manage the charity |1
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20|Trustee name|Office (if any)|Dates acted if not for whole
year|Name of person (or body) entitled to
appoint trustee (ifany)| |---|---|---|---|---| ||Joanne Mackay|Chairperson||| ||Aileen Assender|Treasurer||| ||Nigel Mee|Trustee||| ||Gillian Boreham|Trustee||| ||Jennifer Sugden|Trustee||| ||David Rice|Trustee||| ||Alison Rice|Trustee||| ||Fiona Bowring|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved Director name Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year ## Funds held as custodian trustees on behalf of others Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets ## Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information ## Declarations The trustees declare that they have approved the trustees' report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date 2026 **Page 1** ## **Haslemere Foodbank Trust Accounts** ## **for the year ended 31 August 2025** |||**Aug 25**||**Aug 24**||| |---|---|---|---|---|---|---| |**Code**|**Description**|**Current**||**Comp.**||| |||**£**||**£**||| |**Income**||||||| |001|Donations - individuals direct to bank|12,161||13,804||| |002|Collections and grants from other organisations|18,564||11,896||| |003|Donations - Justgiving|18,182||19,304||| |004A|Grants received - SCC restricted|54,264||24,701||| |004B|Grants recd - Haslemere Town Council restricted|7,500||7,500||| |005|Donations - individuals cash|647||1,782||| |006|Donations - individuals CAF|94||200||| |007|Gift aid received|6,331||3,240||| |||117,743||82,427||| |**Direct charitable expenses**||||||| |112|Food purchases - unrestricted|-||(10,605|)|| |112A|Food purchases - restricted SCC|(11,639|)|(2,345||)| |112B|Food purchases - restricted HTC|(9,722|)|(2,344||)| |113|Voucher purchases|-||(20,200||)| |113A|Voucher purchases - restricted SCC|(12,800|)|(6,000||)| |115|Grants paid - unrestricted|(1,506|)|(2,045||)| |115A|Grants paid restricted - SCC|(14,136|)|(10,150||)| |116|Bags and packaging|(788|)|(1,043||)| |||(50,591|)|(54,732||)| |**Administration Expenses**||||||| |309|Training|(675|)|-||| |322|Use of premises|(2,500|)|(1,000||)| |326|Insurance|(351|)|(252||)| |341|Printing, postage and stationery|(631|)|-||| |342|Advertising and website|(48|)|(115|)|| |368|Accountancy|(200|)|(155||)| |371|Justgiving charges|(1,074|)|(1,134||)| |381|Sundry expenses|(204|)|(353||)| |||(5,683|)|(3,009||)| |**Interest Receivable/Paid and Similar Income**||||||| |411|Bank interest received|710||565||| |415|Other interest received|43||-||| |||753||565||| |**Surplus /**|**(deficit) for the year**|**62,222**||**25,251**||| **Page 2** ## **Haslemere Foodbank Trust Accounts** ## **for the year ended 31 August 2025** |**Balance Sheet**
**Current Assets**
771
Lloyds current account
773
Lloyds deposit account
**Net assets**
**Funds**
Unrestricted funds bfwd
Surplus / (deficit) for the year
**Unrestricted funds cfwd**
Restricted fund bfwd - SCC
Movement - SCC
**Restricted fund cfwd - SCC**
Restricted fund bfwd - Haslemere Town Council
Movement - Haslemere Town Council
**Restricted fund cfwd - Haslemere Town Council**
**Total funds**|22,025
120,865
**142,890**
46,269
48,755
**95,024**
29,244
15,689
**44,933**
5,155
2,222
**2,933**
**142,890**|17,513
63,155| |---|---|---| |||| |||**80,668**| |||32,380
13,889| |||**46,269**
23,037
6,206| |||**29,243**
-
5,156| |||**5,156**| |||**80,668**| Independent examiner's report to the trustees of Haslemere Food Bank Trust (Charity 1193577) I report to the trustees on my examination of the Receipts and Payments Accounts of . the Haslemere Food Bank Trust (the Trust) for the year ended 31 August 2025. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparntion of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirni that no material matters have come to my attention in connection with the eKamination giving me cause to believe that in any material respect: . accounting records were not kept in respect of the Tn￿t as required by section 130 of the ACL or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. George Cooke FCCA 58 Sheepdown Drive Petworth GU28 OBX Date: 21 March 2026 |**Haslemere Food Bank Trust**|**Haslemere Food Bank Trust**|**1193577**|| |---|---|---|---| |**Receipts and payments accounts**
**For the**|||**CC16a**| |**01/09/2024**
**period from**|**to**|**31/08/2025**|| ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
49,648
6,331
753


56,732
0

0
**56,732**
788
1,506
675
2,500
351
631
48
200
1,074
204
**7,977**
0
0
**7,977**
**48,755**
0
46,269
**95,024**|**Restricted**
**funds**
**to the nearest £**
61,764
61,764
0
0
**61,764**
21,361
12,800
14,136
**48,297**
0
0
**48,297**
**13,467**
0
34,399
**47,866**|**Endowment**
**funds**
**to the nearest £**
0
0
0
**0**
**0**
0
0
**0**
**0**
0
0
**0**|**Total funds**
**to the nearest £**
**49,648**
**61,764**
**6,331**
**753**
**118,496**
**0**
**0**
**118,496**
**21,361**
**12,800**
**788**
**15,642**
**675**
**2,500**
**351**
**631**
**48**
**200**
**1,074**
**204**
**56,274**
**0**
**0**
**56,274**
**62,222**
**0**
**80,668**
**142,890**|**Last year**
**to the nearest £**| |---|---|---|---|---|---| |Donations received|49,648||||**46,986**| |Grants received|||||**32,201**| |Gift aid|6,331||||**3,240**| |Interest received|753||||**565**| |**_Sub total_**_(Gross income for_
_AR)_|

56,732||||**82,992**| ||||||| |**A2 Asset and investment**
**sales, (see table).**|||||| ||0||||**0**| |**_Sub total_**|
0||||**0**| |**_Total receipts_**
**A3 Payments**|||||| ||||||**82,992**| ||||||| |Foodpurchases|||||**10,605**| |Voucherpurchases|||||**20,200**| |Bags andpackaging|788||||**1,043**| |Grantspaid|1,506||||**22,884**| |Training|675||||**0**| |Use ofpremises|2,500||||**1,000**| |Insurance|351||||**252**| |Printingand stationery|631||||| |Advertisingand website|48||||**115**| |Accountancy|200||||**155**| |Bank charges|1,074||||**1,134**| |Sundryexpenses|204||||**353**| |**_Sub total_**|**7,977**||||**57,741**| ||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||| ||0||||**0**| |**_Sub total_**|0||||**0**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||| ||||||**57,741**| ||||||| ||**48,755**|**13,467**|**0**|**62,222**|**25,251**| ||0|0|0|**0**|**0**| ||46,269|34,399|0|**80,668**|**55,417**| ||**95,024**|**47,866**|**0**|**142,890**|**80,668**| 1 ## **Section B Statement of assets and liabilities at the end of the period** |**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|Lloyds bank savings account
Lloyds bank current account
**Details**
**Details**
**Details**
**_Total cash funds_**
**Details**|**Unrestricted**
**funds**
**to the nearest £**
22,025
72,999|**Unrestricted**
**funds**
**to the nearest £**
22,025
72,999|**Restricted**
**funds**
**to the nearest £**
47,866
**47,866**
**Restricted**
**funds**
**to the nearest £**
0
**Cost (optional)**
0
**Cost (optional)**
0
0
**Amount due**
**(optional)**
0|**Total**
**to the nearest £**| |---|---|---|---|---|---| |||22,025|||**22,025**| |||72,999||47,866|**120,865**| |||**95,024**||**47,866**|**142,890**| |||**Unrestricted**
**funds**
**to the nearest £**
0
**Fund to which asset**
**belongs**
0
**Fund to which asset**
**belongs**
0
0
**Fund to which**
**liability relates**
0|||**Total**
**to the nearest £**| ||||||**0**| ||||||**Cost (optional)**| ||||||**0**| ||||||**Cost (optional)**| ||||||**0**| ||||||**0**| ||||||**Amount due**
**(optional)**| |||0||0|**0**| Signed by one or two trustees on behalf of all the trustees ## **Signature Print Name** **Date of approval** 2