2022-08-31-accounts

Independent examiner's report to the trustees of Hgslemere Food Bank Trust (Charity 1193577) I report to the trustees on my examination of the Receipts and Payments Accounts of the Haslemere Food Bank Trust (the Tn￿t) for the year ended 31 August 2022. Responsibilities and basis of report As the c1￿1ty tsvstees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5Xb) of the Act. Independent examiner's statement I have completed my examination. I confwm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: . accounting records were not kept in respect of the Trust as required by section 130 of the Act. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reache George Cooke FCCA 58 Sheepdown Drive Petworth GU28 OBX Date: 19 April 2023

Haslemere Food Bank Trust	Haslemere Food Bank Trust	1193577
Receipts and payments accounts For the			CC16a
period from 01/09/2021	to	31/08/2022

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 32,746 32,746 0 0 32,746 5,983 15,750 604 10,825 1,250 252 101 382 754 35,901 0 0 35,901 (3,155) 0 22,738 19,583	Restricted funds to the nearest £ 15,750 15,750 0 0 15,750 5,411 5,411 0 0 5,411 10,339 0 11,830 22,169	Endowment funds to the nearest £ 0 0 0 0 0 0 0 0 0 0 0 0 0	Total funds to the nearest £ 48,496 48,496 0 0 48,496 5,983 15,750 604 16,236 1,250 252 101 382 754 41,312 0 0 41,312 7,184 0 34,568 41,752	Last year to the nearest £
Donations received	32,746				71,017
Sub total(Gross income for AR)	32,746				71,017
A2 Asset and investment sales, (see table).
	0				0
Sub total	0				0
Total receipts A3 Payments
					71,017
Foodpurchases	5,983				5,225
Voucherpurchases	15,750				32,475
Bags andpackaging	604
Grantspaid	10,825				13,670
Use ofpremises	1,250
Insurance	252				252
Advertisingand website	101				72
Bank charges	382				741
Sundryexpenses	754				1,076
Sub total	35,901				53,511
A4 Asset and investment purchases, (see table)
	0				0
Sub total	0				0
Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
					53,511
	(3,155)	10,339	0	7,184	17,506
	0	0	0	0	0
	22,738	11,830	0	34,568	17,062
	19,583	22,169	0	41,752	34,568

1

Section B Statement of assets and liabilities at the end of the period Unrestricted Restrfctsd nds funds Total to n8arn%t£ to th8 n••rn•t£ to th• n•ar88l£ 81 Cash fundg 19.503 22,169 22.169 41,762 41.752 19.583 Unrestrlct•d Restrictad f￿d5 Totsl to th• More¥t£ toth• nearn&t£ to rnarestÈ B2 Other monetary assets Fund to whh C(t loptlonaD Cost loptlonoll 83 Investsnont amgts F￿d toffdch Ca•t{option•ll Cpst loptl¢>nall B4 Assets rèlained f¢v the charl￿8 own uy8 Fund tywlkh bil￿ Anw)urrt d loptlon•D Amount due loptlonall Detsl BS Llabilities S¥Jned ty one orh4r tr￿leeS on behaWof811 the I￿￿e8 F.ull nan) 31 May 2023

Trustees’ Annual Report for the period

From 01 September 2021 Period start date To 31[st] August 2022 Period end date

Charity name: Haslemere Food Bank Trust

Charity registration number: 1193577

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The purpose of the Food Bank is to support families and individuals in need in and around the Haslemere area by providing emergency food and household supplies. Other means of support are also provided an advice given by signposting families and individuals to other relevant and advisory services.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	There are two distribution days each week throughout the year, where clients come and collect food and Tesco vouchers. There is also the opportunity to choose fresh fruit and vegetables on each distribution day. A breakfast is also provided on these days. During Easter, additional items are placed in the food packs (Easter Eggs), and Tesco vouchers are given as an additional support. At Christmas a special distribution takes place and a dedicated Christmas food pack is given to each family and individual, in addition to the normal food bag. A Tesco food voucher of either £25 or £15 is also given to clients to purchase fresh food. Each client is referred to the Food Bank by one of our referral agencies. Volunteers deliver food packs to those families and individuals who are unable to get to the Food Bank in person. Volunteers are on hand on both distribution days to sit and talk to those who wish further support. The Food Bank continues to offer specific monetary support grants entrusted to us by Surrey County Council. These are provided to those

		families and individuals in need, having been referred to the Food Bank by different agencies which have identified a specific need. The referrals come from schools, local health centre, churches, and CAB. These grants are provided for urgent specific needs arising for families and individuals who have no other forms of support. For example, energy bills, issues arising from poor health, unexpected family situations and such basic needs as bedding and transport issues.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Encourage positive mental health and wellbeing. Signposting and raising awareness of our organisation. Provide food vouchers, therefore giving certain autonomy and dignity to the client. Opportunity for the public/local community to donate to the Food Bank through financial support and provision of food. Refer back to the referral agencies if concerned about any physical or mental issues.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Grants are given to families and individuals as a distribution of grants received from Surrey County Council. These grants are for specific purposes as required by SCC. The parameters for these grants are given for Food, Energy, Wider essentials relating to energy, housing costs. The balance of these funds is treated as separate restricted funds within the accounts. Other grants are given out of funds received from other sources i.e. Donations from within the local community and Just Giving. These grants will be given for example to help a family with moving costs, money for transport costs to help a family get a sick child to hospital and to help with a debt problem provided the client gets advice from a local money advice centre.
Policy on social investment including program related investment	Para 1.38

Contribution made by volunteers	Para 1.38	All practical and administrative work is undertaken by volunteers.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Food Bank has continued and expanded the service throughout the past year. We continue to provide the twice weekly supply of fresh fruit and vegetables and with the help of a volunteer homemade soup is frozen and given out on distribution days. Store cupboard items are bought on a regular basis. This is in addition to the food donations that are received each week. The Christmas distribution is very successful. In addition to the food packs, toys and gifts were again donated by the local community, thus alleviating the stress on individuals and families. This has enabled us to provide a range of opportunities to reach out and give to those clients who are in need. It has also given the volunteers, a sense of community spirit and a sense of purpose, especially for those clients who have become volunteers.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set

Investment performance against objectives	Para 1.41
Other		Haslemere Food Bank will have been open for 10 years on 1st July 23. WE are proud of the good that has been done, the support we have been able to offer and the good relations that have been engendered with those sent for support, our referral agencies and donors within the local community. We are, however, dismayed that this should remain a necessity for a growing number of people, with little sign of a let up any time soon.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	There was a surplus of £7,184 for year ending 31st August 2022.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Donations funds during the year have continued to be very generous. Whilst every effort is made to ensure that the funds are allocated in such a way that clients that are referred to the Food Bank by other agencies are helped, certain restrictions on how the funds are to be spent from Surrey County Council, have to be put into place.
Amount of reserves held	Para 1.22	Net current assets are £41,752 of which £22,168 are restricted funds attributed to Surrey County Council for distribution.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None at present

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Donations from individuals and families either by cash or cheque. Monthly donations paid directly into Haslemere Food Bank’s Bank Account. Donations from local organisations Local Churches Just Giving
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	None at present, as long as donations of food and financial support continues.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Current trustees will be up for re- election at the Annual Meeting in June.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Haslemere Food Bank Trust
Other name the charity uses
Registered charity number	1193577
Charity’s principal address	Haslemere Methodist Church 5-7 Lion Green Haslemere Surrey GU27 1LE

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	David Rice	Chairperson
	Alison Rice	Secretary
	Aileen Assender	Treasurer
	Gillian Boreham
	Jennifer Sugden

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations Full Mne(s) Chair. etc) 31*t May 21r23