Regi5ternd Company Number. 13014679 Retered Charlty 14umber: 1193395 CHANCTONBURY COMMUNITY LEISURE LTD UNAUDITED REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 ACBxtyJ7V• 12109r1023 CC*APANIES FIOUSE A28
CHANcfoNWRY COMMUNITY LEISURE LTD REPORT AND FINANaAL STATEMENTS YEAR ENDED 31 MARCH 2023 Index Page Officers and Professional Advisers Trustees, Report Independent Examiners Report 13 ststement of Financial ktivities 14 Cash flow Statement 14 8alance Sheet Notes to the Financial Statements 16
CHANcfoN8URY COMMUNITY LEISURE LTD REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 Officers and Professronal Advisers Dlre¢tors and Charlty Trustees Members of the Board of Trustees are the charity trustees of Chanctonbury Community Leisure under charity law and the direttors of the charitable company. The members of the Board who Served during the period and subsequently are detailed below.. Tracey Euesden Susan Kowszun Stephen Kibblewhite Philip Pickard David Cracknell Andrew Dunstan Ireslgned 21106122) Robert Oent Lisa Wheatley Simon Hodges lappolnted 22103123) Cheryl Brown (appointed 19/051231 Registered Office Chanctonbury Leisure Centre Spierbridge Road Storrington Pulborough RH20 4PG Independent Examiner Lury Hammond Bsc FCA Kreston Reeves LLP 9 Donnington Park, 85 Birdham Road Chichester P020 7A1 Bankers CAF Bank Ltd 25 Kings Hill Ave Kings hill, West Malling Kent ME19 4JQ Sollcitor Glanvilles Anderson Rowntree Wisteria House Market Square Petworth GU28 OAI
CHANcfoNBURY COMMUNITY LEISURE LTD REPORT AND FINANaAL STATEMENTS YEAR ENDED 31 MARCH 2023 Trusteeg Report The Trustees of Chanrtonbury Community Leisure (the Charitable Company, known as CCL) presenttheir report for the year ended 31 March 2023 under the Charities Art 2011 and the Companies Att 2006, thus induding the Dirertors, Report and Strategic Report underthe 2006 Act, tO8ether with the financial statements for the period. STRucfuRE, AIMS AND GOVERNANCE Constltution and objerts The Charitable Company was established in 2020. It is constituted as a company limited bv 8uarantee registered in England. number 13014679, and is registered with the Charity Commission under charity number 1193395. The Charitable Companrfs activities are governed by its Memorandum and Articles of Association dated 12 November 2020. The Charitable Compan5 objects as set out in the Memorandurn and Artides of Association are: The advancement of amateur sport; The promotion of artivities that have a proven beneficial effect on health by the provision of leisure facilities for recreation or other leisure time occupation for the general public. Provide facilrties to local schools. organisations and charities for the purpose of physical education and training for personal and teamwork development- and Promote physical health and fitness among the local community. AIMS. OBJEcfivES AND AcrNmES Aims The Charitable Compan(s aim for public benefit is to provide safe, secure and Up-tdate sporting and exercise facilities for the local community, local schools, local authority organisations and charities. GOVERNANCE AND MANAGEMENT Board of Trustees The Board of Trustees (the Board) consists of nine individuals. All are members of the centre. The Board takes its 8overnance responsibilities seriously and aims to have a governance framework that is fit for purpose, compliant and efficient. CCL'S policy and practice have been reviewed against the Charity Governance Code. The Board is putting in place a programme for continuous development. Ouring the period a key area of focus continues to be the development of a matrix against which to evaluate the performance of the 8oard and of individual Trustees.
CHANcfoNBURY COMMUNITY LEISURE LTD REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 Recruftment, indurtlon arKI tralning of Trustee5 New Trustees are required to attend an induction meetin8 which explains the objertives of the Charity and the responsibilities of the Trustees. Organlsational management The members of the Board, as charity trustees, are legally responsible for the overall management and control of CCL The 8oard meets bi-monthly and acts in the sole interest of CCL. The day-ttrday running of CCL is delegated to a Senior Management Team. comprising the Operations Director. Centre Manager and Duty Managers. STRATEGIC REPORT STRATEGIES TO ACHIEVE ThE PRIMARY OBJEcnvES 2022123 saw CCL'S first full year of operation, after the first half of the previous 12 months experienced a degree of Covid-19 restrirtions. The Centre started the year with a healthy and growing membership base and a full pro8rnmme of fitness, health and wellbeing activities. The annual plans included the strengthening of exciting relationship5 Within the local community including sporting club5 & organisations, community groups and both Parish and Distrirt Councils. The cost of living crisis, coupled with the 5piralling utility prices. presented challenge5 throughout the year and CCL took steps to mitigate these with a number of projects and initiatives designed to increase footfall and to save energy usage. These included the installation of energy efficient LES in both the Studio and 3G to reduce usage. In a twelve month period where many leisure facilTrties, especially those with a wet Side. have struggled and even closed due to financial pressures Chanctonbury has finished the year with a significantly higher membership than pre Covid-19 and more clubs and organisations utilising the facility than ever before.
CHANcfoNBURY COMMUNITY LEISURE LTD REPOftT AND FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2Q23 ACHIEVEMENT5 AND PERFORMANCE Promote physical health andfvess wlthin the locol communlty CCL ha5 seen a Significant 8rovrth both in the number of sporting groups utilising the Centre and general footfall. CCL'S racquet sports delivery has seen the Centre develop a number of badminton clubs, suitable for all ages and abilities, a thriving table tennis coaching club, a Women's Institute Table Tennis Club and two Short Tennis clubs. Caterin8 of a rnore mature market has also seen an increase in Short Mat Bowls, Walkin8 Football and Walking Netball. This has resulted In the Netball group developing a team now competing in local leagues. The 3G. installed by CCL in 2021, has continued to grow in popularity and now has over 20 local teams training weekly on the facility including football and rugby. The women's football team has expanded and now trains twice week and includes a new girls, squad. For the juniors CCL provides weekly clubs for football, gymnastics, netball, table tennis. boxin8, music and roller disco. The gymnastics and netball sessions attract 120+ each week. The Junior Gym Membership total is up to over 140 young people. The Centre puts a strong focus on ensuring that opportunities are accessible for all young people and that they are able to form the foundations of a healthy lrfestyk from a youn8 age. The Centre's instrurtors work with the young people in the gym to make sure that they exercise safely and appfopriatelv. The Gym caters for all demographics and the Group Exerti5e Programme provides 25+ classes each week providing sessions ranging from high impart through to holistic classes includin8 Tai Chi. Yo8a and Pilates. Promote physi1 heatth ondfftness omong5t the wlder ¢ommunity CCL provides services to over 1,2SO member5 from the local community, together with a number of Pay As You Go / Non Members. In addition, all adult classes. children's courses and classes are open tothe8eneral publicat pricesset in accordancewithin the local market. The Centre prides itself on being so much more than "just a gyrn" and this is shown by the vast array of activities and services on offer to the wider community. Health & Wellbeing includes both mental ar physical health and CCL ensures that it IS Positioned to provide services to all ages and abilities. A major succe55 in 2023 has been the Exercise on Referral Scheme. which takes referrals from local GP'S and Physiotherapists and 8uides them through a 12 week exercise programme to improve their overall wellbeing. The team have welcomed 135 referrals over the past 12 months. Activities such as the Stronger for Health programme, providing a morning of actNities for the more mature demographic. through to the free crèche on offer for younger families attrart participants from the immediate community and further arId. During the school holidays the Centre offers ACE Football Academy, which attracts between 50 - 80 children per day, and Premier Education Multi Activity Club, which attracts circa 30
CHANcfoNBURY COMMUNrrY LEISURE LTD PORT AND FINANCIAL STATEMENTS YEAR ENDED 31 RCH 2023 children per day. These sessions benefrt from Holiday Attivities and Food Funding which ensures. that those accessing free school meals also access free childcare and a free meal durin8 the school holidays at Chanctonbury. A Toddler se55ion, aimed at ages 0-5 and delivered in conjunction with the local Community Hub, regularly attracts over 120 young families each week. Throughout the year CCL has also delivered a number of sporting activitles aimed at attracting wider sections of the communty and these have included Indoor Skateboarding. Inclusive Dance for young people with additional needs and New Age Kurling. Public Benefit In setting objectives and planning artivities the Trustee5 have given careful consideration to the Charity Commission's general guidance on public benefrt. Membership fees for the community are on a par with local leisure facilities and non- members are able to attend many of the artivities for a small charge which is comparable with local leisure facilitie5. The Centre a150 offers a number of concession prices for those aged 65+, Students, Juniors, Blue Light Card holders and Registered Carers. The Centre also work5 With the Oistrict Council to offer the Leisure Access Card, providing 25% discounts to those in receipt of benefits. CCL continues to deliver a number of activities desi8ned to offer maximum public beneflt. The Centre a150 5trive5 to be involved in local events and artivities. Highlights from 2022123 include: Jubilee - CCL attended the Storrington Willage Jubilee Celebrations and delivered the community activities at the West Chiltington Picnic in the Park Dementia Café - in conjunction with the Neighbourhood Wardens and Home Instead the Centre has h05ted a monthly Dementia intluding reminisnce boxes. singing and signposting. This café has grown into a Cuppa & a Chat attrading an increasing number of participants each month Free First Aid - CCL has delivered a number of Defibrillator Trainin8 and Save a 8ab(s Life course5 from the Centre, Thakeham Vi1138e Hall & Steyning Football Club. CCL has now trained over 250 people in how to use a Defibrillator. free of charge Ukrainian Memberships CCL provided free all inclusive memberships ft)r anyone displaced by the conflict Work Experience - the Centre has attracted an influx of young people interested in a career in leisure and regularly provides work experience opportunities Wellbeing MOT - CCL continues to host Wellbeing Mofs in partnership with the Horsham District Council Wellbeing Team WOW- The Wellbeing Team have also delivered very successful Weight off Workshops from Chanctonbury comprising nutritional guidance and exercise. Multi Agenry Service5 day with HDC Community Services Lead - the Centre hosted two successful days in conjunrtion with Horsham District Council
CHANcfoN8URY COMMUNITY LEISURE LTD REPORT AND FINANaAL StATEMENTS YEAR ENDED 31 MARCH 2023 Neighbourhood Wardens- the Centre worked with the Neighbourhood Wardens on a number of projects throughout the year including a 20 week boxing initiative. the music led Audio Active Initiative and the Community Summer Fun Day Chanctonbury hosted the full Horsham District Council Meeting in October 22 The Citizens Advice Bureau now run bi-weekly drop in and bookable sessions from the Centre where office space is provided free of charge to ensure that the local community do not have to travel to Hor5ham for advice. The Centre was awarded a Community Champion Award from the local MP in recognition of going above and beyond for the community. In conjunction with AgeUK the Centre delNered a Bereavement Café The Centre partnered with the Horsham Distrirt Council Sports Development Team to deliver a successful Key Stage I taster session. attraction over 100 young people The HDC Sports Development Team have also delivered a number of taster sessions both in the Centre and out in the community in various artivities and they have been instrumental in as5iSting with the Pickleball success Four members of staff have been trained to delNer a Rest Centre, ensuring that thev are on hand and competent should an emergency arise CCL delivered a free Indoor Skateboarding taster in partnership with South Coast Skate attracting over 60 participants A local community Book Club ha5 now made the Café at Chanrtonbury their bi weekly meeting spot The Macular Society host their monthly meetings and signposting events out of the café at Chanrtonbury In partnership with Albion in the Community (AITC) we have delivered a weekly football session for men focussing on Mental Health. The session has grown to become one of the most successful AITC have delivered in Sussex with over 30 men now taking part. In partnership with A8eUK we delivered a Horsham Park Vtrtual Day Out / Cake & Connect session including an interactive film and arts & crafts Chanctonbury Community Leisure partnered with Arundel Lido to provide a mutual benefit for members- members of each site can access membership prices at either site. Financial Review AesuftsAor the perfod Income for the period was £537.474 (2022: £560.6731 with net inflows of £86.307 (2022: £158,1)601. The results for the period exceeded budget with membership numbers demonstrating an increase against target. Feedback from CCL'S users has continued to be positive with particular reference to the staff and their professionalism and high stsndards of customer service. The financial sustainability of CCL is considered further on page 10 of this report.
CHANCTONBURY COMMUNITY LEISURE Ln) REPORT AND FINANCIAL STATEMEKrs YEAR ENDED 31 MARCH Z023 Investment policy CCL maintains sufficient cash in its current account to meet day-tovday requirements. Arnounts surplus to this are deposited with Flagstone Investments at acceptable risk and attracting interest at more favourable rates than CCL'S current account. At 31 March 2023, £165,46912022: £105,400} of CCL'S cash was held in Flagstone Investments. There are no plans to invest in any long-term instruments or for higher returns where increased risk is a factor. Reserves level and Policy The policy is to hold free reseNes of up to three months, running costs lequNalent to six months reduced operations costl at £ICrfJ,CX)O. At 31st March 2023. CCL had free reserves of £176,832 (2022: £109,258). Facility erbhancements made during the year CCL works to a robust Planned Preventative Maintenance IPPM) schedule, ensuring that the building and associated fixtures & fittings are well maintained and serviced. As well as this PPM, CCL has delivered the followin8 building improvements to Chanctonbury Leisure Centre'.- External fire doors decorated Construction of a new Community Noti Board in Reception New signage for The Studio Studio floor reseated Studio high level lights replaced with LED Insulation enhanced in Studio New ReptIOft Pc's Reception screen installed Cafe decorated and new graphics installed Change Corridor decorated Disabled Change decorated Sauna & Steam Room ceiling replaced New lighting in Male & Female Change New graphics in stairwell Various equipment additions in Fitness Suite One air conditioning unit replaced 2 new heating & hot water pumps New hot water cylinder Remuneratlon Policy The Board Considers and approves remuneratioTr levels for all staff, including key management personnel. A decision will be taken annually with due respect to local market forces and fitness industry norms and the need to ensure that the team is fairly and equitably rewarded and motivated. Trustees and Professional Advisers The Trustees and professional advisers during the period were those listed on'page 3.
CHANCTONBURY COMMUNITY LEISURE LTD REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 Future Plans Significant plans are in place to refurbish the fftness facility in 2023 at a budgeted cost circa £250,000. This project will replace currently aging equipment and enhance the environment within the gym space. This will increase the area of the free weights area, which has been shown to be a grovrth market in recent years. whilst also providing a more open space for the increasing Exercise on Referral rnarket. CCL will also look to increase and enhance local partnerships within the community whilst also looking to take services out into the surrounding villages in a project to assist the local rural community overcome a major hurdle to exercise In travel. Risk Management The Board is responsible for the management of the risks faced by the Charitable Company. Detailed considerations of risk a delegated to senior staff. Risks are identified, assessed and controls established throughout the year. A formal review of the risk management processes will be undertaken on an annual basis. The key controls include: Strategic plannin& budgetin8 and management accountin& Established or8anisational and governance strurture and line5 of reporting; Formal written polides; Formal agendas for Board artivity; Authorisation and approval levels. Prlncipal rlsks and uncertainties The prinaple risks facing CCL relate to Health and safety of members and visttors. Robust procedures, with regular checks and balances, are in place to ensure that these risks are minimised. Through the risk management processes established by CCL the Trustees ale satisfied that the major risks identified have been adequately mitigated. ft is recognised that Systems can only provide reasonable but not absolute assurance that major risks have been adequately managed. Financial 5UStainability CCL'S policy is to generate sufficient funds to achieve its charitable objettives, continue to provide a high quality service to its leisure centre members. ensure stable employment conditions for its staff and be a reliable business partner for its suppliers. This is achieved by derivin8 income from services provided, and reIving funds in the form of grants and donations from third parties. CCL'S financial condition is monitored by having a thorough and prudent budget process, and the regular monitoring of financial projections a8ainst actual performance. 10
CHANcfoN8URY COMMUNITY LEISURE LTD REpoKf AND FINANCIAL STATEMENTS YEAR ENDED 31 W4RCH 2023 Environmentsl Sustainability CCL is committed to minimising its impact on the environment. arbd has a policyof continuous improvement. A proportion of the power consumed is generated by the 50Kw photovoltaic system positioned on the main r¢)of. Electricity USa8e has been further minimised this year by two separate projects undertaken by CCL to replace the lights in the Studio and on the external 3G pitch to LED fittings. The Leisure Centre monitors daily usage of all utilities and sets and annual target to reduce emissions arml usage. Statement of Trusteeg responsibilities The Trustees (who are also the dirertors of CCL for the purposes of •Ay j5) are responsible for preparing the Trustees. Annual Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards. Company law requires the Trustees to prepare financial statements for each period. Under company law the Trustees must not approve the fiftancial statements unless they are satisfied that the give a true and fair view of the state of affairs of the Charitable Company and of the incoming resource5 and application of resources, includin£ income and expenditure. of the Charitable Company for that period. In preparing these financial statements, the Trustees are required to: Select suitable accounting policies and then apply them consistently. Obser4e the methods 2nd principle5 in the Charities SORP: Make judgements and estimates that are reasonable and pwdent: State whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial Statements; and Prepare the financial statements on the on the going concern basis unless it is inappropriate to presume that the Charitable Company will continue in business. The Trustees are responsible for ensuring that CCL keeps adequate accounting records that are sufficient to show and explain the Charitable Companvs transattions, disclose with reasonable accuracy at any time the financial position of the Charitable Company and enable them to ensure that the financial statements comply with the Companies Act 2006 and the provisions of the thariws constitution. They are also responsible for safeguarding the assets of the charity and hence fortaking reasonable steps for the prevention and detection of fraud and other irregularities. Independent Examlners In view of the scale of the Charrtable Companrfs activities and net assets, an independent examination but not an audrt of the Financial Statements is required. Thi5 examinatlon has been carried out by Lucy Hammond B5c FCA of Kreston Reeves LLP. Kreston Reeves have expressed its willingriess to continue as independent examiners for the next financial year.
CHANcfoN8URY COMMUNITY LEISURE LTD REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 Statement of disdosure of inforniation to the Independent Examiner The Trustees at the date of approval of this Trustees, annual report confirm that, so far as each of them 15 aware, there is no relevant information of which the independent exarniner is unaware, and the Trustees have taken all steps that thwi ought to have taken to make themsefves aware of any relevant information and to establish that the independent examiner is aware of that information. This Trustees. Report, prepared under the Chartties Art 2011 and the Companies Act 2Crf)6, was approved bythe Board of Trusteeson 19 July 2023 including intheir capacity ascompany dir. rs approval of the strategic Report contsined therein, and is signed on its behalf by Philip Pickard Chairman 19 July 2023 12
Independent examinerfs report to the Trustees of Chanctonbury Community Leisure Limited {'the company. I report to the charity Trustees on my examination of the accounts of the company for the year ended 31 March 2023. This report is made solely to the charity's Trustees in accordance 1th Part 4 of the Charities (Accounls and Reports) RegulatTrons 2008. My work has been undertaken so that I might state to the charity's Trustees those matters l am required to state to them in an Independent examinerfs report and for no other purpose. To the fullest extent permttted by law. I do not accept or assume responsibility to anyone other than the charty and Ihe charity's Trustees for my work or for this report. Responsibilities and basis of report As the Trustees of the company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordan with the requirements of the Companies Act 2006 ('Ihe 2006 Acr). Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible lor independent examination, I rewrt in respecl of my examination of the company's accounts carried out under section 145 of the Charrties Act 2011 I'the 2011 Act'l. In carrying out my examination I have followed the Direclions given by the Charity Commission under section 145{5)(b) of the 2011 Act. Independent examinerfs statement Since the company's gross income exceeded £250.000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that l am qualified to undertake the examination because l am a member of ICAEW. which is one of the listed bodies. I have completed my examination. I confim that no matters have come to my attention in connection with the examination giving me cause to believe.. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act: or 2. the accounts do not accord with those records.. or 3. Ihe accounts do nol comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that Ihe accounts give a Irue and fairf view which is not a matter considered as part of an independent examination" or 4. Ihe accounts have not been prepared in accordance with the methods and principles of Ihe Statement of Recommended Pradice for accounting and reporting by charities. I have no concems and have come across no other matters in connection wilh Ihe examination to which attention should be drawn in this report in order to enable a proper underslanding of the accounts to be reathed. Signed: Dated: 4 September 2023 Lucy Hammond Bsc FCA Kreston Reeves LLP, 9 Donnington Park, 85 Birdham Road, Chichester. West Sussex. P020 7LI
CHANCTONBURY COMMUNTfY LEISURE LTD REpoKfAND FINANaAL STATEMEPItS YEAR ENDED 31 MARCH 2023 ststement of Financial Activities Incorporatlng InGom• and expendlture account Unrn¥trl¢tsd R•l¢knd Fund$ 2023 Tot•1 Fund$ 2023 TolAI Funds 2022 INCOME FROhl: Don•llon¥•nd l•gacl•s 17.297 19.297 2Wg80 InMm¢ from Gharllable actlvllles 479.n3 479,723 328,681 Inv•8lm•nt Incom• Oth•r tradlng ¥¢fj¥lll 2.754 35.7(XI 2,754 35,7111 26.301 TOTAL It4COthIE 520,177 77.297 537,474 560.673 EXpTuRE ON: Ralslng funds Charilabl• •¢O¥lO•• Oth•1 tradlng a¢dvlO•$ 9.276 380.856 12.481 426.871 19.027 5.289 431MO 19,027 14Ef IL0 FOR THE PBIIOD 74.279 Ii¢r28 86,307 158,080 Trnnsl•r b•two•n Fund8 13.598 {13,S98) Total fijnth 156.49) 1.570 1511160 Tolal fvnd$ rrI•d thxwa 244367 158,1)fj0"" Cash Flow Statement Cash Infiow$ frnm op•Trllf• ad¥lll•s P(w¢hase oftangilAe fixed assds Interest Rec*d 173.287 148,844) 741 (29,689) 2,754 Chang• In cash In th8 p•rfod 70.829 125.164 Cath b•lanM b•ginftlng of p•rlod 125.164 balan¢• 31 fiarth 2023 195,993 124164 The notes on pages 16 to 27 form part of these finanaal statements 14
CHAf4CFONBURY COMMUNITY LEISURE LTD REPORT AND FINANaAL STATEMENTS YEAR ENDED 31 MARCH 2023 Balance Sheet R•giJl•r•d numb•r 13014679 2023 2022 Flxed Atr Tangible ¥$s•ts 10 67.535 47.232 Currenl As4ets Stock Oebtor5 Cash at b*k 3,758 5,143 195.993 204.894 758 10.802 12S.164 1.722 11 Creditors.. annts due one year 12 28. 25.894 N•t curr•nt •ts 176.832 110.828 Total n•1 assèts 244.367 151.060 Total unrestricted fvnds Total deS1ted knnds Totsl re5trirted fijnds Tol41 thd¥ 14 14 14 176,832 87,535 109.258 47,232 1.570 158.060 244.367 The Company was entitled to exemption from audit under section 477 of the companies Art 2006. The members have not required the companyto obtain an audit of its accounts for the period in question in accordance with section 476 of the Companies Art 21J)6. The trustees acknowledge their responsibility for complying with the requirements of the Companie5 Act 2006 with respect to accounting records and the preparatlon of financial statements. The notes on pages 16 to 27 form part of these financial statemernts Approved by the Board of Trustees on 19 July 2023 and signed on its behalf bv: Philip Pickard Chairman 19 July 2023 15
CHANcfoN8URY COMMUNITY LEISURE LTD REPORT AND FINANaAL STATEMENTS YEAR ENDED 31 fvIARCH 2023 Notes to the financial statements l. Accounting Po4(ies Accounting convention The financial ststements have been prepared in accordance with the Financial Reporting Standard applicable in the UK arbd Republic of Ireland (FRS 102). the Companies Act 2006 and the Statement of Recommended Practice applicable to chaiities pparIng their accounts in 3ccordancewith the Financial Reportingstandard applicable in the UKand Republicof Ireland IFRS 102)- effettive l January 2019. These financial statements have been drawn up on the historic cost accounting basis. CCL is a Charitable Company limited by guarantee (Company number 130146791 and registered in England. It is a Public Benefit Entity registered with the Charity Commission in England and Wales under Charity number 1193395. CCL operates from its registered office at Chanctonbury Leisure Centre. SpierbridEe Road, Storrington, Pulbor¢iugh RH20 4PG. The financial statements are presented in Sterling (£) and rounded to the nearest £1. Golng concem The Board has reviewed the going concem position carefulty with a view to ensure that CCL can continue to provide vitsl sportin8 facilities to the local community. The Board believes that CCL can continue as a going concern for the foreseeable future. bein8 at least 12 months from the date of approval of the financial statements and have therefore prepared the financial statements on a going Concern basis. Crltical attounting judgements and key sour5 of estlmation uncertsinty In the application of the Charitable Company's accounting policies, Trustees are required to make judgements, estimates and assumptions about the carrying values of a55ets and liabilitles that are not readily apparent from other sources. The estimates and underlying assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an on*olng basls. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period or in the period of the revision and future periods if the revlsion affects the current and future periods. 16
CHANCTONBURY COMMUNITY LEISURE LTD REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 MARCH Z023 Notes to the finandal ststements contlnued In the vlew of the Trustees, no assurnptions conmIng the future or estimation UnrtaInty afferting assets and liabilities at the balance sheet date are likely to result in a material. adjustment to their carrying amounts in the next financial year. The following paragraphs describe the specrfic policies adopted for recognition of signrficant categories of incoming resource and expenditure. Leisure Centre Incorne Leisure Centre income relates to continuing artivities and comprises membership subscriptions, guest fees and hire of facilities in the period, exclusive of Vae Added Tax and is accounted for when receivable. Legacoes, donatlons and grants Income from legacies, donations and grants is accounted for as and when entitlement arises, the amount can be reasonably quantified and the economic benefit to the charity is considered probable. Investment income Investment income currently comprises bank interest and is accounted for on an accruals basis. Deferred Income Fee income invoiced in advan of courses or hire are deferred to the period in whith the courses or hire is delivered. Fixed assets A number of fixed assets are in the ownership of Storrington Parish Council, the cost of use being charged on an annual basis at a peppercorn rent of £5 per annum to the Charlty Company. Expenditure on individual items costing more than £1,000 has been capitalised. Fixed a55ets are depreciated in equal annual instalmerrts over their economic lives as follows: Plant and equipment Leasehold 20% or 33.33% on cost improvement IO% on costs Sto¢k Stock is stated at the lower of cost or net realisable value. 17
CHANCTONBURY COMMUNfTY LEISURE LTD REIX)RT AND FINANaAL STATEMENTS YEAR ENDED 31 MARCH 2023 Notes to the financial ststements contlnued Lease commltments Rentals paid under operating leases are charged to income on a straight line basis over the lease term. Expendlture Expenditure is accrued as soon as a liability is considefed probable. discounted to present value for longer-term liabilities. Expenditure is apportioned to cost categories based on the estimated amount attributable to that activity in the period. Governance costs comprise the costs running the Charitable Company, Including strateglc planning for future development. external independent review. any legal advice for the Board, and all the costs of complyin8 Wlth constitutional and statutory requirements. such as the cost of Committee meetings, preparing statutory accounts, and satisfying public accountability. Taxation The artivities of CCL are exempt from Income and Corporation Tax but are reystered forvalue Added Tax (VATI. The majority of these activities are classthed a5 exempt or non-business activities for VAT purposes and consequently it is not possible to reclaim the majority of the VAT incurred on purchases. Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred. Pension xhemes CCL participates in the Government NEST pension scheme for stsff and the pension charge represents the amounts payable by the Charitable Company to the fund in respect of the period. There is also an Aviva Pension scheme in position for senior management. Finandal Instruments Basic financial instruments are initially recognised at transaction value and subsequently measures at amortised cost. Financial asset5 held at amortised cost comprise cash at bank and in hand. together with short term deposit5. trade and other debtors. A specific provision is made for debts for which recoverability is in doubt. Cash at bank and in hand is defined as all cash held in instant access bank accounts and short term deposits used as workin8 capital. Financial liabilities held at amorti5ed c05t comprise all creditors except social security and other taxes and provisions. 18
CHANcfoNBURY COMMUNfTY LEISURE LTD REPORT AND FINANCIAL sfATEMEKrs YEAR ENDED 31 MARCH 2023 Notes to the financial statements continued Funds Unrestrlcted funds are funds available to for use at the discretion of the trustee5 in furtherance of the general objectNes of the charty and which have not been designated for any other purpose. Designated funds comprise Unrestricted funds that have been set aside by the charity for particular purposes. There is no legal restriction on the way in which the funds may be applied. Restrlrted funds are accounted for in accordance with the particularterms of the trust arising from the expre55ed or implied wishe5 of donors insofar as these are intended to be binding. 2 DONATIONS AM) LEGACIES UnTr*rfcthpd R•4tri¢knd Funds Fun 2023 2023 Tolal Funds 2023 Totsl Funds 2022 Legacy t)onalion$ frrAn indr4iduots Callen5 from other 0[lsatkS Cobid Restsrt Grdrrt Kickslart Grants Grant$ 311 1,250 102.735 4SOO 20.$34 75.560 soo 18.797 17.297 17,297 19.297 204950 In 2022 income from donations and le8acies included restricted income of £3.489 donations from other organisations and £7,560 erants. 3 INCOME FROM CHARITABLE ACTMTIES Lknr•strictsd R•gtrlct•d F4mds Funds 2023 Tolal Fwds 2D23 Total Fund• 2022 AthIissTon aThJ memberstrip U50 of kililigs 405.8B9 73.834 404889 2H819 71834 63.862 4nn3 479.723 3•681 In 2022 there was £nil restricted income from tharitable activities. 19
CHANcfoNBURY COMMUNITY LEISURE LTD REPORT AND FINANaAL sfATEMENTS YEAR ENDED 31 MARCH 2023 4 INCOME FROM TFIAOIp ACTIVITIES Lknreleted Rerfctsd Fund5 Funds 2023 Totsl Funds 2023 T¢lal Funds 2022 34.811 34.811 889 25.481 Sale of mwchaThlise 34700 36,7QQ 26.301 . In 2022 there was £nil restritted Income from trading activities. 5 ExPElTURE ON CHARITABLE ACTIVITIES Totsl Funds 2023 Total Fund• 2022 Nol) Staff Coas Cthr Co D•pr•ciation 2023 2023 Prniding lacilities pmIseS Costs EqLppment ¢o$l$ Put4i¢ity costs Other $upportirq co¥lS Finance costs Gemo costs 264,171 264,171 75.366 23.254 19.846 228,354 54,472 19.825 16,5M 41.058 13.352 7.251 70,414 14.583 19.846 2S.309 13.580 3.700 8,671 6.914 13.580 Total actiiilies 276.037 147.432 8.671 432,140 380.856 During 2023 expenditure on charltable activities included expenditure from restricted funds of £4,270 providing sporting facilities, £250 publicity costs and £749 premises c05t5. In 2022 expenditure from charitable activities included £nil expendtture from restricted funds. I SUPPORT COSTS rotsl Fund 2023 Totsl Funds 2022 Suppurt rpes Office administrntion Softwwy Support ¢osts Bank charges Membership cole¢tKm es knsuran¢e 4914 1080 1449 1.689 3.992 5,900 9.19* 5,432 13.047 1436 104 1322 •,OTT 31223 41,068 20
CHANcfoNBURY COMMUNITY LEISURE LTD REPORT AND FINANCIALSTATEMENTS YEAR ENDED 31 MARCH 2023 Total Funds 2023 T•)lal Funds 2022 IndepeThJenl Ex8mYtIQn of In%ial statem• Fees paid to indewd8nt examirw trather seThice5 Legal ¢08ts 1.200 251 7.251 STAFF COSTS Tolal Fund• 2023 T¢)tal Funds 2022 Wayes sal¥ries NatSonal Insurance cost5 Pensions 219.870 11.258 13.440 31.469 191.021 10,146 26.912 234,539 The aye nber of wsons wnpty¢d thjing the paityJ (r adjusted ffiy FTE) Wds.. 2023 2022 Fitness ir1tOrS Re¢rthional assislarts Cre¢tre eaner ManeMent a(Iministrati 16 14 During the year one employee had total employee beneffts between £60,000 - £70,000 (period ended 31 March 2022: no employee earned over £60.000 (full year equivalent)). The charity considers its key management personnel durin8 the year to be the Operations Director, Centre Manager and Duty Managers. The total benefits received by key management personnel during the year was £151.739115 month period endÈd 31 March 2022: £71,229). 21
CHANcfoNBURY COMMUNITY LEISURE LTD REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 9 14ECONCILIATION OF INCOIIEIIEXPENUTURE) TO Q4SH FLOW FROM OPERATIIIG ACTIVITIES Totsl Fund¥ Total Funds 2022 Net inflowsfor lh• p•rfod {•$p•r th• Staknm•nt of Fkbancial Activith•s) Affjugtrnentsfor. .307 158.Q60 8.671 715 12.7541 13,0021 6.6S9 1,612 L0$5 M disp)sal rlfixed a5S•t¥ thrtere$t ¢fease in st(xks IrKrease in detlus [ease in credito r1411 (7561 (10.8021 N•t ¢ath pmld•d by op•rnlJ•)ns 97,764 173,267 ANALYSIS OF CHANGES IN NEf DEBT At31 2022 Cagh Ilows IA•r¢h 2023 C•h at b•nk 125.164 70.129 194993 10 TANGIBLÉ FIX&1 ASSETS L•aS•Ild Plant & Improvements Ewlpm•nt 2023 2023 Tol•l Fund¥ 2023 Cost or Valuallon Balance al l April 2022 Add¢tror tsposals B41an¢o at 31# Marth 2023 33,808 20,957 15.238 8.732 (1.287) 21683 48.844 29.689 (1.2871 54,563 Depro¢laOon Balanc• at l Aprfl 2022 CharyJe for the year L15po¥sals lanc• at 31* Mah 2D23 (1.120) {4.289) (492) (4.3821 572 143021 11.612) (8.6711 1S.4 ,711 Not Book Valu• at 31rt Idah 2022 31486 14746 47.232 Pknl Book Valu• at 31st IAarrh 2023 49,154 18,381 67.535 . 22
CHANcfoNBURY COMMUNITY LEISURE LTD REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 11 WTOR3: amountstalllng due wlthln one y•ar Total Fwmls 2Q23 Tolal FuTrd8 2022 Tr#do dpbto Pwment A¢¢rued IrK0 VAT rewable 2,333 1.617 1.193 1.765 7.608 4143 10.802 12 CREDITORS: amounts l•lling du• wlthn on• )ar Total Funds 20ZJ Total Funds 2022 O•f•rfed income Tax n181 irtsur Accruals otPr Cd0 4156 1393 17.248 1,195 17.972 24,062 894 Deferred income is in relation to rents arKI hire fees recelved in advance. 13 AIthLYSIS OF NEf AS$Efs BEfwEM FUNDS . CURRENT )EAR I31gnathd G•nprnl R•i¢tsd Funds Funds Fund$ 2023 2023 Totsl Funds 2023 Cash at knk Othor nel assots 194993 (19.161) 195.993 48,374 14•t a•Jets f 76.832 AMALYSIS OF NET ASSEfs BETWEN FUNDS - PRIOR YEAR D•slwalEd Funds G•n•ral R•*i¢t•d Funds Funds 2022 2022 Toial Fwids 2022 Cash at bank OtPw n8t as$g1$ 123.594 {14336) 125,164 32,896 47,232 N•t•wts 47.232 109.258 1,570 158.060 23
CHANcfoN8URY COMMUNITY LEISURE LTD REPORT AND HNANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 014pr IneomiTrJ Cwolng Tranffs 2022 3141ar 2013 Unrnslrfctsd fund Ded tunds General knrKIs 47.232 109.258 20,303 16.705) 67.535 176.832 520,177 (445.8981 154490 510,17T 144198) 13.598 244.367 Restri¢tetl fvnts Rotary Club- coMmlIY Foolbg11 Storringtty) SuS1ir8 P¥i$h cnCl1- LED lighti Ho¥3ham llistrid CoLrriI- LED lighting Kent n¢11. LED (8501 5.56$ (5.585) 15,OLKI) 3,033 (3,0331 Actlle Sussex . SlmngeT fix Life Msa {PryhEr GaragW MADL) Slorriruton •ThJ Pulb)rTh stIngn and Pulbjr Rotary b- Hf Tern Gr4 aub SPORIED 749 (749) 12001 (42691 17,297 (14) Tolal funds 158.IXO $37,474 1451.167) 244367 124knT Inc4xnlng ¢Mgoing Tranrn 314lar 2022 Unrostr•ctod t)e3ignated knds 11.6121 1393.441) 47.232 109.258 500.780 1.919 $49.6U 1394053) 1,919 166,490 R•l¢l•d funds Prywer Garage. D•mentia Café Wtrose. Chihjrvts GNb Ck Rotary Chkn- SP>)rt 8wks Rotary Cbjb. clxnmurfy FLK*bal Access Reach- Piime Timor5 919 {919) 11,000) (7.Wl (T.560) 11.91• 1,570 Totsl funds 560,6n (401613) 158,060 24
CHANcfoNBVRY COMMUNITY LEISURE LTD REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 DESIGNATED FUNDS These funds are created for specific purposes. There is no legal restrlction on the way the in which the funds may be applied. The Fixed Asset Capital fvnd represents the net book value of the fixed assets used for operational purposes. RESTRICTED FUNDS Power Garage- Dementia Café Thi5 fvnding was 8ranted to deliver a Memory Café for those INing with dementia or similar. Rotary aub- Community Football As part of the initiative to deliver diversionary artivities for local youftg people thls fund was for a coached evening football session delivered free of charge to the participants. Storrington & Suuington Parish Council (SSPC) SSPC donated part payment towards the capital investment regarding the installation of LED lighting on the external 3G pitch. This lighting was a refurbishment of existing floodlights and provided the facility with an improved lighting tern with less spillage ovtside of the court, significant savings in electricity usage and associated reduction in utillty bilb. Kent County Council {KCC) KCC provided a grant a5 part of their Locase funding stream towards installation of LED lighting on the extemal 3G. This project wa5 joint funded with SSPC. Horsham Distrirt Council {HDQ HDC provided funding to Chanctonbury as part of their aimate Funding stream. This fundin8 was for capital investment into replacement lights In the Studio. The previous lighting system VRS expensive fluorescent tubes which were replaced with LED lightin& thus saving energy and lowerin8 Utility bill5. Actlve Sussex Active Sussex provided funding towards Chanctonbury's Stronger For Life Project. This initiative was aimed at encouragin8 more mature members of our comrnunity to attend the Centre for a morninls activities including Pickleball, Table Tennis, Badminton, Short Tennis and Tai Chi. 25
CHANcfoNBURY COMMUNITY LEISURE LTD REPORT AND FINANaAL sfATEMENTS YEAR ENDED 31 MARCH 2023 Nisa (Power Garage / MADLI The local Nisa / Power Gara8e runs a charitable arm- MADL. Thi5 group have been extremely supportive in our community programmes and have provided funding towards our Dementia Café / Cuppa & a Chat initiatives which welcome members of the local community who are INing with dementia, and their carers. The Centre provides the facility for free, along with refreshments. professional cares on site and ac55 to attivities including Memory Boxes, Short May Bowls and Badminton. Storrlngton & Pulborou£h Rotsry aub The Rotary Club provided two streams of funding through the year. The Club donated £250 towards the installation of a Community Notice Board In Reception at the Centre. In return the Rotarf$1080 was permanently instslled. The second part of their funding was a direct fund towards our school holiday Grub Club. This ndIng stream paid for 30 free childcare pla5 with a meal for those children accessing free school meals. SPORTED SPORTED provided direct funding to assist us in our promotion of Women and Girls, sport. The Centre provided free 3G usage to a newly fornied 8roup and there is now a self sufflcient women and girls football team running out of the Centre on a weekly basis. 15. LEASE COMMrrMEpirs On the 20 November 2020 the Charitable Company entered into a 20 year lease for the land and premises at the Leisure Centre wfth Storrington and Sullington Parish Council ISSPCI for a peppercorn rent of£5 perannum. There is a breakclause date of 31 December 2023. Either party can terminate the lease providing at least six months, notice before this break date. There 15 no break date after 31 December 2023. At the 31 March 2023, the Leisure Centre had other annual commitments under non- cancelable operating leases as follows: Office equipm•nt Wilhift Ong Year Belwwi ar Fp* Year5 2022 316 316 593
CHANcfoNBURY COMMUNtIY LEISURE LTD REPORT AND FINANaAL sfATEMENTS YEAR ENDED 31 MARCN 2023 16. PENSION COMMFfMENTS The Charitable Company operates a defined contribution pension scheme. The assets of the Scheme are held separatelyfrom those of the charity in an independentty administered fund. The pension cost charge represents contributions payable by the charity to the fund and amounted to £13.440 (2022: £6,460). Contributions totalling £537 12022: £1,195) were payable to the fund at the balance sheet date and are included in creditors. 17. RELATED PARTY TRANSAcfioNS In the prior period SSPC invoiced the Leisure Centre £13,072 Inet of recoverable VAT) for electricity and water for the period 12 November 2020 to January 2022 when the supply was then transferred into the name of CCL CCL has the use of exercise equipment owned by SSPCfor which there is no charge. This equiprnent was purchased by SSPC out of an administration for £30.000. Ownership of these assets remain with SSPC and the benefit and associated cost of these assets have not been recorded in the accounts asthe value cannot be measured reliably and the associated costs ofvaluation would outweigh the benefitto users of theseaccounts. CCLmay replace anyof thisequipment when obsolete butany new equipment purchasedtransferstoSSPC on terrnination of the lease. Consideration is given to the length of the ase of the premlse5 {see note 151 when assessing the useful life of new equipment. Although there is a break clause in the lease of December2023 there 15 no intention by the trustees to initiate this clause. SSPC eifted £5,565 {2022.' £94,2471 by way of donations to CCL during the period. Three trustees are member5 of SSPC. No trustees (with the exception of Andrew Dunstan as Operations Director) received remuneration for their services or reimbursement of expenses durin8 the period. The Charity Commission 8ranted authority on 3 February 2021, as required by clause 7.1 of the company's Articles of Association dated 12 November 2020 for Andrew Dunstan to receive and retain reasonable remuneration paid to him in respect of his employment by the charity as Operations Director not withstanding that he is a trustee of the charity. Andrew Dunstan resigned as a trustee on 21 June 2022. During the period he was a trustee during the year his total remuneration was £13,898 (2022: 71.2291. All trustees are members of the Leisure Centre on terms consistent with other members. 18. COMPANY STATUS The company 15 limited by guarantee and thus has no share capital. Each of the members has undertaken to contribution £1 in the event of winding up. 27