POONAKARY PEOPLE ORGANISATION UK {PPO UK) kD&&6Tf LULfi L51 rfl6rfl rr TRUSTEES, ANNUAL REPORT AND UNAUDITED ACCOUNTS CHARITY NO. 1195588 29 FEBRUAR Y 2024 oRCA4p* EDUCATIOIY <> MEAL I M <> tMYLVYMtN I 6i)6th< >&¢srrffjrrry< >6urr_Li)6urr&rrryLi) Q poonakarypeople@gmail.com FACEBOOK.COM/PROFILE.PHP?ID=100042595598629
POONAKARY PEOPLE ORGANISATION UK (PPO UK) u)&&6Tf L5lffjrr6ofiWr[ Contents Trustees, Annual Report Statement of Financial Activities Summary Income and Expenditure Account Balance Sheet Statement of Cash flows Notes to the Accounts EDUCATION <> HEALTH <> EMPLOYMENT &6i)6ffl <> ryLi) < > 6ufT&E16uETffjrrryLri oonakarypeople@gmail.com FACEBOOK.COM/PROFILE.PHP?ID=100042595598629
Tiiisioos Annual lopon For Porfol From 0141&2023 70 202-2024 Poonakary People Organisaiion UK IPPO UKI &rfI UJ&&6Tf 960rIL(J L51rflffjffjrr6ufiwrr Emall: oonaka eo le mail.com Charlly Reglstraiion Mumber Educaiion <> Hoalth • ELllDloymomt &6Q6fj1 <> &&rr4JrrryicJ <> rT0rrffjrrryl[l
Objectlves and Actlvities Objectives The relief of financial hardship of people in Poonakary Sri Lanka by providing funding to help them to access education, health services and care, employment, housing, and such other general assistance to relieve their financial hardship as the trustees deem appropriate. Activities Education.. Universlty student grant project The charity's main project on education is the university student grant assistance project for university students from Poonakary. which commenced in November 2021. Each eligible university student from disadvantaged backgrounds receives 5000 Sri Lankan rupees per month during their university studies. A new batch of 40 eligible students were selected via a new application form in this financial period. And this project recommence on January 2024 Improving education event in Poonakary . Our charity held an event on 02-09-2023 to promote and encourage education, especially early education in Poonakary. We gathered Poonakary's prominent school teachers, principal. govemment education officials non governmentsl organisations and students for this event. Grants, education equipment and medals worth £1684.84 {see financial review section for individual cost ) were given to eligible students at this event. The event was held in district secretariat Poonakary. Prlmary schools physlcal educatlon (PE) competltlon grant Education officials in Poonakary approached our charity trustees for assistance in the purchase of medals and trophy cups for the PE competition held for all primary school students in March 2023 in Poonakary. After considering the request, discussions were held by trustees to confirm whether Ihis constitutes education related spending.
Trustees agreed to pay this small grant as physical education is still education, especially for primary school students. Youth development grant for Poonakary central friends sports club . Poonakary central friends sports club helps young people of Poonakary who are not in education in a variety of ways. This includes involving them in apprenticeship, education clubs voluntary work and football. They also helped our charity carry out covid dry food distribution. The club approached the charity for assistance. Trustees felt that a small grant was appropriate after considering their work in helping the youth of Poonakary. Health.. Sri Lanka experienced an unprecedented economic downtum during this financial period. This affected Poonakary like all parts of Sri Lanka. The main hospital, Ponnakary divisional hospital, ran out of essential medicine. The trustees carefully considered an urgent request by the medical officer in charge; the charity provided a grant for purchase of essential medicine for three months to the Poonakary district hospital. Employment: Roadslde food cart employment grant: A self employment grant was given to Mr Kathikesu Thusianthan. He approached the charity after his roadside food cart business ceased operation due to fuel shortages due to prevailing economic conditions in Sri Lanka. The charity provided a grant for repair of the food cart and purchase of food preparation machinery to restart his business. Mat weaver employment grant: Mr Jeyaratnam Jeyanthan is mat weaver whose business was run from a temporary shed. He approached the charity to build a pemianent place to improve his business. Trustees conSided his request and approved the grant. Poonakary dlstrict office (DS) employment fair grant: Every year local govemment and people of Poonkary hold an employment and cultural fair to promote Poonakary's employment prospects. Trustees considered the request by government officials of Poonakary for financial support to hold the event. Considering the local government's help in hosting the charity's
improving education event in their administrative building free of charge and this event's public benefit. trustees approve a small grant. The trustees confirmed that they had regard to the Charity Commission guidance on public benefit. Additional Infomiatlon Policy on grant making People receiving self employment help must be confirmed as eligible by local government officials {Grama Sevaka). Exisiting University students undergo selection process upon completion of our charity eligibility form, which must be signed by their school principal and the Grama Sevaka (GS) in their area to validate their eligibility. Additionally, we conduct an annual review of students to assess if there have been any changes in their circumstances. Confirmation of the monthly payments to students is obtained through the signature of students or parents, serving as evidence of the grant receipt. Random surveys of students are also conducted as part of our ongoing monitoring efforts. Contribution made by volunteers The University Student Grant project is currently overseen by Mr. Ramalingam Balachandran, Principal of Poonakary Central College,. Mr. Pathmanathan Anantharasa, Principal of Mulankavil Maha Vidyalayam School., and Mr. Manithas Sukin, a dedicated non-governmental volunteer. The trustees extend their sincere appreciation for the invaluable contributions of these individuals. As a registered charity in the United Kingdorn, the success of our activities in Poonakary relies heavily on the commitment and efforts of these volunteers. Achievements and Performance Education The University Student Grant project successfully supported eight students in completing their studies during the last financial period. Additionally. foty-two students a currently pursuing their education at universities across Sri Lanka. One of the charity's core objectives is to advance education in Poonakary. We encourage recipients of this grant to give back by engaging in voluntary activities, such as providing extra tuition to students in their local communities.
However, it is important to note that the charity does not directly oversee these voluntary efforts. Health The small grant provided to the Poonakary District Hospital was instrumentsl in addressing an urgent shortage of medicines. This support enabled the hospital to replenish its stock and continue providing essential care to the community. Additionally, the economic situation in Sri Lanka has shown signs of improvement. thanks in part to the assistan from intemational monetary funds. This extemal support has been crucial in stabilising the country's economy and fostering recovery. Employment The self-employment grant awarded to Mr. Kathikesu Thusianlhan has significantly impacted his business. This financial aid enabled him to repair his food cart and purchase essential food preparation machinery, allowing him to restart his business with renewed vigour and efficiency. Similarly, another self-employment grant was provided to Mr. Jeyaratnam Jeyanthan, dedicated rnat weaver. This grant facilitated the construction of a permanent workplace, which has greatly improved his working conditions and productivity. Our treasurer recently visited Sri Lanka and confirmed the positive outcomes of these grants. During his visit, he observed first hand the improvements and the resulting boost in the local economy. In addition lo individual grants, another was made to the local government to organise annual employment and cultural fairs. These events aim to promote Poonakary's employment prospects and cultural heritage. Although the direct impact of this grant has been challenging to assess, the trustees unanimously approved it, recognizing its potential to enhance the overall employment benefits for the people of Poonakary. By fostering a community-centric approach to employment and cultural promotion, the trustees believe that such initiatives will yield long-term positive outcomes for the region. Additional Information The trustees are continually seeking ways to enhance the charitys fundraising efforts. We have recently conducted telephone canvassing to solicit donations and plan to continue organising our annual fundraising and charity promotion events. These initiatives are key to our ongoing success and ability to support our cause effectively.
Financial review The financial results for the year are outlined in the accounts section. During this financial period, the charity provided £3,173.67 for the university student project. Additionally, £13.43 was allocated as a primary school student PE grant. The charity spent £3.409.36 on improving education event in Poonakary. Grants worth £832.28, education equipment worth £385.88 and medals worth £466.68 were given to eligible students at this event. Other charitable contributions included: a sports club youth development grant of £124.38. a grant of £186.88 to Poonakary District Hospital, a grant of £191.17 to a roadside food cart self employment grant, and £255.84 for a DS office economic and youth advancement event grant . Furthermore, £378.89 was given as an employment grant to Mr. Jeyaratnam Jeyanthan. Charitable contributions of £126.12 were also paid as travel expenses incurred for charity activities during this financial period. Reserves pollcy The trustees deem it prudent to maintain a reserve of £3000 to cover the charity's existing projects and ensure sufficient working capital for accumulating funds to achieve future objectives. There are no uncertainties regarding the charity's ability to continue as a going concern. Additional Information The charity's activities are primarily funded through donations from the Poonakary community residing in the UK. Our funding sources include monthly membership fees of £10, annual membership fees of £120, contributions from money boxes, and fundraising events held during annual gatherings of Poonakary people in the UK. Additionally, we conduct fundraising efforts through our public WhatsApp group to support our charitable activities. We ensure that written consent is obtained before using any personal detsils of individuals who interact with the charity. Structure, Governance and Management The charity is constituted as a Charitsble Incorporated Organisation (CIO) with a governing document based on the CIO foundation model. Trustees are selected by the board of trustees.
Additional Information New trustees are required to complete a charity-specific trustee application form. Additionally, criminal record checks are conducted on all trustees. Upon a successful trustee appointment, a copy of the charity s rule book, accounts, and constitution is provided. Our charity primarily collaborates with government education officials and non-governmental voluntary workers in Poonakary. Reference and Administrative detail Charity name: Poonakary People Organisation UK (PPO UK) Registered charity number 1193388 Charity's principal address 14 Leominster Road Morden. Surrey SM4 6HN
Names of the charity trustees who manage the charity Trustee name Offlce Dates Acted Appolnted By Mr Sivabalan Somasundaram Chair 10-12-2023 Board of Trustees Mr Subramanium Sriskumar 30-01-2022 As above Mr Muthuvelu Jeyamohan 10-01-2022 As above Mr Suntharampillai Sutharsan 10-01-2022 As above Mr Rasanayagam Sasikumar 10-12-2023 As above Mr Balasubramaniam Sureshkumar 10-12-2023 As above Mr Saravanamuthu Saravanathasan Treasurer 10-12-2023 As above Mr Somasundaram Shanmugathasan 10-12-2023 As above Mr Thirunavukkarasu Mayuran Secretary 12-06-2022 As above 10 Mr Selvaraja Shivashanthan 10-12-2023 As above 11 Mr Thuthiharan Navaratnam 10-12-2023 As above Corporate trustees - Names of the dlrectors at the date the report wa5 approved Not Applicable.
Name of trustees holding tltle to property belonglng to the charity Not Applicable. Funds held as custodian trustees on behalf of others Not Applicable. Exemptions from disclosure Not Applicable. Other optional information Note 8 of the accounts section is for a transaction which was an accidental deposit of the treasurer's own funds. This occurred when he went to deposit both the charitys funds and his personal funds. The trustees were notified on the same day. Following this, the treasurer and trustees have been advised to ensure the correct deposit card or paying-in book is used and to double-check before carrying out charity banking activities. Declarations The trustees declare that they have approved the trustee's report above. Signed on behalf of the charity's trustees. Signature Date . 08-12-2024 Full name Position Mr Subramanium Sriskumar Trustee Signature Date .' 08-12-2024 Full name Mr Thuthiharan Navaratnam Position Trustee
POONAKARY PEOPLE ORGANISATION UK (PPO UK) NOTES TO THE ACCOUNTS ACCOUNTING POLICIES Note 1 1.1 BASIS OF PREPARATION These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note{s) to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102) issued on 16 July 2014 and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102. The accounts have been prepared on a going concern basis and represent a true and fair view of the position of the charity as at the end of the accounting period. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes. 1.2 ACCOUNTING CONVENTION The financial statements have been prepared under the historical cost convention. 1.3 RESOURCES EXPENDED Resources expended are induded in the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered. Resources expended have been analysed and have been allocated 100/0 to the relevant fund.
1.4 INCOMING RESOURCES The charity derives its income from donations and legacies from members, raffle, monthly and annual membership fees, till boxes collections from the public and an annual fundraising event in the United Kingdom. Items of income are recognised and included in the accounts when all the following criteria are met: The charity has entitlement to the funds. Any perfOnnan conditions attached to the item (s) of income have been met or are fully within the control of the charity or its subsidiary. There is sufficient certainty that the receipt of the income is considered probable, and the amount can be measured reliably. Member's donation incomes are included within the Statements of Financial Activities as it is received. Legacies are recognised when the above criteria are met. Grants are recognised in the period to which they relate. 1.5 GOVERNANCE COST Governance costs are those costs associated with maintaining the govemance of the charity as opposed to the management of the charity's activities. However voluntary contributions and participation kept governance at a lower level. 1.6 FUND ACCOUNTING Funds held by charity are unrestricted and restricted funds during the accounting year. Unrestricted funds which can be used in accordance with the charitable objectives at the discretion of the trustees. However, a restricted fund used for the specified purpose of the donor.
POONAKARY PEOPLE ORGANISATION UKIPPO UK) Charity Number 1193388 Annual accounts for the period Parlod Start Datè '. 01.03.2023 to Pgriod End Dat• . 29.02.2024 Statement of Financial Activities STATEMENT OF FINANCIAL ACTMTES FOR THE YEAR ENDED 29 FEBRUARY 2024 01.032023 to 28.02.2Q24 Prlor Year Funds Not•s Unr••triet•d Funds £ R$trl¢t¢d Fund¥ £ 2024 T¢>tal Fund$£ 2023 Total Funds £ Incomlng R•sourc•s In¢onw From .' Donations and Legade$ Charitable Activities 3.220.85 4,482.33 7.703.18 1,929.15 5,150.00 4,482.33 9,632.33 4,914.12 5,683.09 10,597.21 Total 1,929.15 Resources Expend•d Expenditur• On '. Charilable Activilies 6,159.74 1,700.00 7,859.74 10.513.70 930.00 Raising funds Oth8r 69.04 6.228.78 229.15 1,929.15 298.19 8.157.93 0.00 11,443.70 Ngt Movomgnt In Fund$ 1A74.40 1.474.40 (84&491 Rè¢111110n of fvnd6: Total funds brought ft>rward Total funds carrled fonvard 7,643.05 ,117.45 7.643.05 9,117.45 8.489.54 7,643.05 ststemenl of Financial Activitios ISoFA}
Summary of Income and Expenditure Account SUMMARY OF INCOME AND EXPENDITURE STATEMENT AS AT 29TH FEBRUARY 2024 01.03.2023 to 29.02.2024 Prior Y•ar INCOME 9,632.33 9,632.33 10,597.21 10,597.21 Less EXPENDITURE 8.157.93 8,157.93 11,443.70 11.443.7Q INCOME OVER expENDrruRE 1,474.40 1846.49) BALANCE SHEET as at 29th February 2024 POONAKARY PEOPLE ORGANISATION UK (PPO UK) 2024 Total Fund$ £ 2023 Total Funds £ Flx8d As$•t$ Tangible A55ets 0.00 0.00 Current A95ets Bank and Cash 8alances 9.t86.49 8,589.00 Creditors . Amounts falling due within ce year 69.04 945.95 Net Current assetsllliabilibesl 9,117.45 7,643.05 Total ass•ts1•8s eurr•nt Ilabllltl•s 9,117.45 7,643.05 Funds of the charlty Unrestricted income funds 9,117.45 7,643.05 Total charity funds ,117.45 7,643.05 T5& financi stalem8nt are 8pproved by trustsos 0&12-2024 and signed on their behalf by.. Mr Thirunavukkarasu Mayuran Secretary Mr Saravanamuthu Saravanathasan Treasurer Income and Expenditure Account & Balance Sheet
POONAKARY PEOPLE ORGANISATION UK{PPO UK) Statement of Cash Flow 01 March 2023 - 29 February 2024 2024 Tot41 2023 Total Income UnmsM¢tsd IA¢tsm• D31 and leoa¢ltrs Charit&)le 8Btbvites 3,220.85 4,482.33 3,484.12 5,683.09 R•gtrlcted Incomv DatiOn- Restricted Fund8 1,929.15 1.430.00 Total In¢om• 9,fj32.33 10,5517.21 Exp8ndttur•s uslng unre8trSctod funds Chantable contnbutions to universty student grant chan188 contribub.ons lo pnmary 8cool student PE gnt Charita8 conlribulions lo irnproving education event bry Poonakary Chanlable contributions lo sports dub youth de¥elopm8nl grant Chanlable contribuncfis to Poonakary district hospital grant Charitable L¥)nlributions to Roadsde Foodcart Grdnt chalaNe Gontnbuticn5 to OS Office econornic and youth advanGemeDt event Charilaue rxjntnbutis lo employment graril- Mr Jeyaralnaffl Jeyanlhan Charita8 GontributI$ pakl for Iravelllng expgn58 incurred for charNy acli¥M95 Charilae contnbudons to cancer palenl 1 Charitable wntributrons lo scholaiship tuitson proj8Ct Charitae contiibulicns lo scholarship prize woiect Fund traTrsfer fee for cancer patient 2 Raising furyjs Other 3,173.67 13.43 1,709.36 124.38 186.88 191.17 255.84 6.545.70 378.89 128.12 1.109.00 1.100.05 325.95 930.00 69.04 ExpondIre$ u•lr4g rnBtrlcted funds Charitable contribtsiKfis lo irnprowing educaTron event In Poonakary Chanlable ttjntnbutions lo universty student grant Charitable fxJntnbulion8 to s¢olarship tuition project Chanlable ujnlribuiions lo cancer patient 2 R8slnct8d- Comrnitae Meeting Expons& 1.7C¥).CX) 480.00 155.00 795.1)0 229.15 Totsl •xp•nditur• Not 0ratIng Incomo 8,157.93 1,474.40 11,443.70 1846.491 N•t In¢tyhtllExpondiiiifo1 1,474AO 184&491 ststement of Cash Flow
Donatlom and l¢g•ci?s Llnr•8trict•d fLbnd& Dth781ion 135.85 714.12 Monthly membarship fees Cthnmlttet membershlp fees Amnual mmb8rship fe88 2.770.00 315.00 2.170.rA) 3.220.85 3,484.12 Rootrf¢tod fvnds Donation- R85tric4ed- Irwrowno Edt%)n In Pwn8k¥y E¥enl Don8tion- R8stncted- Commitie8 Meeting Expen88 Donatson- R8Stncted- Schdwship TOn Project Donation- Restricted- Cancer PnI 2 Donation- Resiricied- nIrty Slud8nt Gr8ni 1,700. 229.15 155. 795.00 480.tK) 1,929.15 1,430. generated by charitablo adlvlts.es rill box ole¢t10n from bu¥n25s PLe5 4,482.33 4A82.33 5.683.09 Totsl funds 9,632.33 10,S91.21 Not•.'-4 AMty$18 of•yndltur• Charlt¥blg a¢U¥ttl•• u8lng unrogtrkted knds Chgnt8bJe wntyibuiffi$ to i#)N8Nty stL*1eni grant Ch8ritsble conts?butstr)s 10 primary schod student PE granl charits8 CA)ntributiMS lo improving educatn evenl in Pwngkary Charita& conlrsbutis 10 club yL¥Jih de¥dOpntgrat charafr contributson5 lo P(M)nakary district howtd granl Chanlable cuiknbutsons to roadsld& foc#1 grant ChanLqNe to DS office 8fX)nomic youth ad¥8nctFrenl event ChariL4trAe conknbuons grani- Mr Jeyaratnam Jeyonlhgn CharilatAe conlritxjbons Pa fortr8vdk.ry eXnSe incued for charity a¢lNi CharilatAe cthribubons to canc8r patient 1 haritalAe ntribUtIOnS to schc4arshlp tuilkin prqe Charilstle wntrfi)ull¢n8 t¢ scholarshlp rAlze project Fund Iransferfet lor Cancerpalient 2 3,173.67 13.43 8,545.70 1.709.36 124.38 186.88 191.11 255.84 378.89 126.12 1.109.(M) I.1.05 325.95 6,159.74 9,08&70 Chadtibl• actMtk•i Yoltrbctod funds Charitae contTrbulions lo Imtyo¥ing educalb)n event In Poonakary Charitae contrtbutions lo unlv8rslly student grant Chable ¢£th"08 to schclarship tli0n projert chan18¢ ¢CthbJbons cafr ptnI 2 1.700. 480. 155. 795.00 1.430.110 1,700. Total sp•#ton ¢har#able 7.859.74 10,513.70 Notes tr) the Accounts
Exp8ndlture on rnlslng fuT PAmiinghom fundraising evenl (Mutton) 'rniingham fundraising event Isealoodl "Fmingham fuDdr81¥in9 eveni (BBQ ilemsl Bimiinyham fundRLslng event (Short eatsl ml box iabd pnnt r88 Hpll hire for th8rity 8v&nt 225.00 200.00 1W.00 95.LX) 160.00 150.00 930.00 Olher Charity wnling paper pur¢as• Chaty Epson Ink PurrtSe 37.99 31.05 Oth¢r. Rvtrict•d Re51rYled. CarTImtt• Expèr6 229.15 229.15 ,157.93 Total fvts)d Sport 11.443.70 CoNniti88 meebng expense of£229.15 was Clbled by thDse ¥Yho 8tiendèd tF meeiing. ¢r•dltorn.' Amount• famlng du• wMhlTr on• y•ar Charity wnlin9 paper purthasé Charity Epson ink purfknse BirTh¢ngham fundrai$ng evènt IMuu¢nl Birmingham 1raiSing eveni Iseskndl Birrningham fvrlrBln9 event IBBQ items) 8inningham fvndr3i51ng evgnl ISh(rt 8atsl Schokthlp proe bm5 Mst 37.99 31.05 225.00 200.Lh) 1.c1) 95.(KJ 325.95 69.04 945.95 Trustees were paid foru)s1 of itern5 purchas on beh8tToflha tharty for Binnryhamfundrawrrfj went ITh the last finanaal perir. Mot•.'-B 2711212023.. Dmber.. Credit." M2 NUNEATON MORGE C ASD IlncoThect deposrt 2.080. 2811212023.. December.. Bill Payment.. S.SARAVANATtri4SAN MISTAKE OEPOSIT BBP 2,080.IK The above transaGtion h05 beon exdudgd from Ih aCC<Mttts. Ststr ollwr optkcth81 Snfom)atit188ct In ItrUste0$snnU8I rewt. Notes lo Ihe Accounts