F Claygate Youth & Community Hub Trustees, Annual Report for the period From T PerK#l end date 25 Section A Reference and administration details Charlty name Claygate Youth arKI Community Hub (The 'Hub') Other names charlty Is known by Registered charlty number Ilf any) 1193361 Charlty's prfnclpal address Elm Road Claygate Uniied Kingdom Postcode KT10 OEH Names of the charlty trustees who manage the charlty up to the date of thls roport are provlded below. All tru8tee8 glvo thelr tlme voluntarlly and recelved no remuneratlon or other benerrts. Dat•$ aGt•d 11 not for whole èar 2 February 2021 (apwinted) 2 February 2021 {app)intedl 2 February 2021 (appointed) 16 Novembèr 2022 {appointed) 10 September 2024 {resKJned) Tru•tee narn• oirK• lrfanyl Susannah Moffat Victoria S¢hmidt Sandra Dowling Helen Hatton Chair Secretary Treasurer Trustee Nicki Leaper Twstee 16 November 2022 (appointed) 10 September 2025 (resigned) 16 November 2022 (appointed) 10 SeMr 2024 (resigned) Emity Bere Ttee TAR fylarth 2012
Rob Read Tnjstee 19 April 2023 (appointed) 28 October 2024 (fesigned) Joseph Mclusky Trustee 04 NOvnt 2024 {app)inted) 10 Tim Jones Trustee 12 Augusl 2025 (appointed) 20 August 2025 {app)inted) 11 Martin Brown Twstee Name of chlef executfve or names of Senlor staff mombors {Optlonal Inforniatlon) Katie Holmes (Hub Manager), Andrew Clifton (Youth Club Leader) Section B Structure, overnance and mana ement Descrlptlon of the charlty's trust8 Conslilution adopted on 2nd February 2021 Type of goveming document How the ¢harty is Constituted Charitable Incorporated OTgani&*ion ('ClO') Trustee selection methods Trustees are appointed initially at InptiOn of the CIO and subsequent any new trustees are aFyointed for a temi of 3 years as approved ty the standing trusiees. Additional governance issues Ioptlonal Infonnatlon) Claygate Youth & Communty Hub (CYCH I'The Hub,) operales under a leasehold service bevel agreement with Surrey County Council to provide open access youth work and a communty faclty. The council continues to own and maintain the premises. You may choose to include additional infoThnation. where relevant. about: pdicies and wocedure5 adopted for the induction and training of trustees; the charity's organisational structure and any yder network with which the charity works; relationship with any relat8d parties., trustees, consideration of major risks and the System and procedures to manage them. CYCH l The Hub was fomied in 2021, follovmg Surrey County Council's UnNersal Youth Work consullation. taking over and extènding the youth work of the previou5 organisation 'Claygate Village Youth Club Association. (CVYCA). Two of the truste8s from the former charity were inaugural board of CYCH. ensuring appropriate continuity of governance. A board of trustees now oversees a small team of staff and a larger body of volunteers to ensure the provision of ywth $eTvices for the oomrnunity. Key stskeholders are local famihes.. local schools.. social and family servi5.. youth support servtes. the local counals of Claygate, ElmtKKlge and Surrey.. a5 W811 as community groups and organisations, particularty those based in Ihe immediate vicinty of Claygate. As yth any youth organisatbjn. rYJorous safeguarding procedures and recwitment processes are essential to implement and reinforce. The charitls reliance on volunleers and fiJrKling sources are the tmstees, two other most significant cOnrn$ to secure its ongoing grovrth and success. TAR March 2012
Section C Objectives and activities The objectives ol the CIO e. (1) To advan in lrfe and help young pèople aged 10 to 19 from Claygate and its immediate neIghbrhoOd$ by the provision of recreational ar)d leisure b'me ¥tivs n the interest of education and social welfare, desvJned to improve their conditions of life so that they may participate in society as irnleFendent, mature and reSponsie indNhluals in such ways as the charty trustees thrk fit. Summary of the objects of the charlty sel out In Its governing document (2) To promote for the benefft of residents of Claygate and its immediate nevJhbouthoods the provision of facilities for recreation or other leisure time occupation of indbviduals who have need of such facilities by reason of t1r youth. age. infimity or disablement, rinancial hardship or social and economic cirGumstances or for the public at large in the interests of social welfare and Tmth the ots'e¢t of improving the Condition of life of the said inhabitants. Thè trustees have referred to the Charity Con¥nission's guidance on public tnefit revwing the charitls aims and objectives and planning futu actNities In plannrKJ our actNities for the year, the trustees have kept in mind the Charity Commission's guidance on public benefft at the trustee meetings. Youth and hall user consultations take place on a regular basi8 to infomi our dectsions about activities and premises changes. During the year, the charity has delivered a wtde raThJe of recreational and leisure activities for young people aged 10 to 19 from Claygate and its immediate neighbourhoods. Thèse activities were designed lo help equip participants with the skills and ¢onfKlenoe to engage in society a5 independent. mature. arKI responsible individuals. In addition, the charity has provided facilities ar¥J opportunities for recreation and leisure to residents of Claygate and nearby areas. These programs have been implemented in the interests of social welfare, wilh the oveTarching goal of inproving opportunities and quality of life for all beneficiaries. The trustees are committed to ensuring that thes8 aCtt¥ities and facilities remain accessible and inclusive. aligning with the charity's oty'ectives and delivering clèar and measurable wblic beneffl to the local community. Summary ofthe maln actlvltlos undertaken for the publlc benefit in relation to these objects (Include wlthln this section the statulory declaration that trustees have had gard to the guldance Issued by the Charity Commlsslon on publ1¢ benefft) The main activities are the youth club sessions held on Tuesday and Thursday evenings arKI include a WKle seléction of pursuits such as pool table, air hockey, basketball, arts & crafts, sumo wrestling suits, occasional trips to bowling. a quiet room for 1..1 mentoring and access to books arKI Gompuiers, and food is provKled during the sessions which the young people help wepare. These actwilies provide the young people of the communty with the opportunty to come together in a safe erwironment and develop their self-cfIden and lrfelsocial skills. A third weekty youlh session. the'wednesday Night Projecv gives young people the opportunty to take part in a of sports, led by trained sports coaches. This session is funded through a collaboration wth Active Surrey and has been run by Platfomi Sports yth the 1p of additional Hub staff I volunteers. Young pe¢)ple are asked to contribLrte a small £2 session fee to help wilh running Costs,. this fee is vmived for children from lower income families on the free school meal register. TAR Marth 2012
Activty for the secondary objective - providing opportunities for the wider Community and integration beiween young people and the adults they live amongst - has been varjus. Th8 provision of a communty lacility to hire continues to grow in popularity. Integraiion of youth and community is seen as an essential part of the charity's work., young Feople have engaged in local everrts and initiatives. Help has been provided by the youth at communty litter picks, and they take part in local environmental days. communty lebratiOnS and occasK)ns including Christmas arKI RemeMbrare servios. Addltional detai15 of o14ectlves and activ]ties Ioplional infomiatlon) TAR Marth 2012
Claygat8 YoLrth & Communrty Hub benefrts from a strong volunteer youth- worker group who provide activities and sU)rt during sessions. Volunteers have also helped wth the refurbishment of th8 building and impr¢)vemenls to the oulside space. They continue to be the backtone of the organisation. You may choose to include further statements, where relevant, about= policy on grantmaking., policy programme related investment; contribution made by volunteers. TAR Marth 2012
Section D Achievements and performance Summary ofthe maln achievements of the charlty during the year Achlevements at Claygate Youth & Community Hub 2024-2025 was another highty swxessful year for the Claygate Youth & Community Hub. marked by increased participab'on. impacfful Collaborations. and stror¥J community engagement. Our three weekty sessiws, plus additional holiday (HAF) sessions. school taster sessions, youth training workshops. and targeted youth work saw over 250 different young people attend. Open Access Weèkly Youth Sesslons Our open-access youth sessions continue to see consistenlly high attendance. averaging around 30 young people per session. wrth peaks of over 50 dumg special events. These sessions offer a variety of activities, including sports, board games. arts and crafts. and themed events. A hot meal is always available, with our kitchen team involvin9 young pèople in learning new cooking skills. One-tOne youth tlmrk remains essential, vthether Ihrough planned mentoring or orFthe-SWt support from volunteers and youth leaders. Speclal Events and Outlngs Brooklands Museum Vlslt- Expkjring local diversity stories. Inflatable Pillow Bash - A fun and engaging activity. Chrislmas Silent Disco- Inclusive for SEND young people sensitive to noise. Hub Bowllng Trlp- A relaxed social QLrting. Wednesday Night Prtiiect (in Partnershlp wlth Active Surrey) Our Wednesday NYJht Projec( run in collaboration with Active Surrey and Platform Sports. remains a key program promoting physical and social well-being. In October 2024. we secured another year of funding with the support of Deputy Police and Crime Commissioner, reinforcing the irnportance of this iniliatple in meeting yOLrth needs. RvJtoratlve Justice Program Working ak)ngside Surrey Poll and Youth Engagement Officers, we ervJaged in a Restoratr¥e Justi prograrn for a yourKJ person invotved n spaniant local anti-social behavior. This initiative provided an opportunity for accountability. positive behavioral change, and reintegration into Ihe communty. refiecting ow commilment to holistic youth support. Engaglng Local Schools & Expandlng Holiday Program$ The Year 6 taster sessions with local primary schools were hhlY successful, introducing younger stLKlents to the Hub. We also partnered with the HAF Programme for the second consecutNè year to deliver four free summer holiday workshops. including lunch for young people aged 11-14. These sessions were overbooked V•ryth waiknng lists. highlighting their popularty and impact. TAR 2012
Section D Achievements and performance Youth Leadership and Volunteerism A key achievement thts year has been the increased involvement of okler Hub members in leadership roles. assisting in youth sessions, summer programs. and fa(ality maintenarK. Four young people participated in the Duke of EdInrgh Award, fijrther developing their leadership and communrty service skills. Inaugural Hub Summer Falr A major milestone was our first-ever Hub Summer Fair, fully organized by young peoth. They selected slalls and activities, including a car wash and a Vinted ¢kJthing sale. raising funds for future youth actNities. This event slK)wcased their creativty, entreprenrIal sklls. and ability to coordinate cornmunty.focused events. Recognlzlng Exceptional Youth Achlevement Two of our young members were nominated for the Elmbrldge Young People of Honour Awards for their OLrtstanding contributions in the categories of Role Model and Personal Adverslty. Our youth manager. Katie. and volunteer leader, ANty, attended the ceremony to support the nomin8es and hwhlight their achievements. Volunteer Support and Tralnlng Our dedicated volunteers have played a cnjcbal role in the success of our programs. We have enhanced trainiryJ efforts, ensuring volunteers are equipwl V41th know in health and safety, first aml, safeguarding. behavior rn0nagen adolescent brain development, and mental health. Volunteers also contributed significantly to event planning and management, inchjding 'HubFest' and the Hub Summer Fair. Communlty Engagement and Actlvltles Communlty Events & Fundralslng Strong cofflmunty supwl continues to be a rner$tOne of the Hub. The second HubFest music festival in October brought together local residents for a night ol entertainment and fundraising. Staffed by older young people. the event not only raised vital funds but also reinforced community spirit and engagement. Collaboratlon wlth Local Groups & Buslnuses Platform Sports Coachlng- Took over the running of our wnesdaY Nht Project. Thames Valley IAorrfs Group- Lad a youth session on tra(litional folk dancing. Royal Holloway Universlty- Conducted a study on how young people hear pitch and rhythm. Cook Fran¢hlse- Donated meals for our youth sessions. Claygate Gardening So¢lety- ProvNJed tomato plants to engage lein rdenin oun TAR Marth 2012
Section D Achievements and performance The Coop. Healix & Medla Mlnds- Supported the Hub through donations and partrrships. Communlty Space & Hall Hlre Our hall hire serwces have gfown. hosting dNerse aciivitiès, including yoga and Frflales classes. a French course for seniors, and 8 cooking class. The Claygate "Gypsy Churches. continue to rent the hall on Monday evenings. broadening our reach. We so hosted the charty Elkon for the secorKI year. supporting their transilion school for Year 6 students. Prpiate thildren's parties have become a successful revenue stream. hFg sustain the Hub's operatnal costs. OUT trustees held a 3-5 year strategic review. to re-examine our initial strategic goals in setting up CYCH and set new targets. We Vre delighted to be supported by The Cranfield Trust who provided consutsncy support throughout the process. Stakeholders - parents, communty member5. young helrers, volunteers and staff were consulted in a questionnaire to examine our current strengths, weaknesses and opportunilies. This was a useful W0SS to hone our VISI and direction. In der lo in¢rease our sta[9 provision arKI support our young people. we have stsrted working with KirvJston University to provide an undergraduate work placement. Since Seplember. we've had a 22 year- old. third year art sludent, doing their placement here at The Hub. We employed a new administration coordinator working 17 hours per week which has m a great difference lo the events and c8ntre management workloa. Our part-time caretaker (a previous Hub member promoted to a paid position) has been successful in a role as a full-time facilities assistsnt at a I1 school, ar¥d we have since employed another Hub memter to take on this position as their first paid job. We also had two thanges on ts board of trustees. In October. we said goodbye and a sKthre thank you to Rob Read for 18 months of hard wor on fundraising and marketing. In November, we were delighted to welcome our new trustee. Joe M¢Lusky. who has taken on responsibility for overseeSn The Hub's market and communications strate Section E Financial review Cash at bank as at 31 March 2025 was £133,545 which consisted of £84,759 of unrestricted funds and £48.786 of restricted funds. The rnain risk to the Hub is a loss of funding from external organis8tions and donors. The restricted funds are intended to be used for the purpose they have been received during the next financial year and the unrestricted funds are held to cover future youth and operational costs expecled to be ir)currad. Brief statement of the charlty's pollcy on reserves Detall8 of any funds materlally In deficlt Not applicable. Further flnanclal revlew detalls (Optlonal inforniatlon) TAR Marth 2012
You may.ch¢)ose to include additional infomiation, where relevant about.. the charity's principal sources of funds (including any fundraising)- how expenditure has supported the key obj'ectives of the charty.. investment policy and objectNes including any ethical investment policy adopted. We are very grateful for ts support of the communty. individual giving and the grants r1ved to lund our youth actNities. We have been suFwrted by the Community Foundation for Surrey. The Walton Charity. The National Lottery, Surrey C(wnty Council, Active Surrey. LSMF, Claygate Parish Council all of our hall hirers. local companies, indrvidual giving many volunteeTS' time working wth the youlh andlor donating time to impfove the wemtses for our yourKJ people arKI the community. We woukl have been able to deliver what we have V•ithout all these contributions. Section F Other optional information Future Plans Continue to wrsue our obiectsve of devek)ping buikling to prOvje better facilities for the youth and community. in particular= Refurbishment of the toilets. Upgrading the outside play9rourKI to a dedicated outside sports area. Development of the brick Str$ and storage areas to create new useable aciivty I workspaces for the yOLrth. staff, or communty members. Our ourrent lease for our Elm Road site with Surrey County Council expires in Mar¢h 2026 and we are working hard to agree 8 new lease that provides us with a bonger lease tenn to enable us to carry out and benefft from the buildmig developments mentioned above. In response to ¢ommunty, parent and yourvJ people's feedback. we hav8 decided to increase our 1&19 wovision. Supporting our older Hub rnemters wanting to gain vAxk experience this last year has been rewarding and we are looking at fijrthering this ryth a structured kyogramme. This will include training and workshops in the ayn of helping them wrth lrfe skills and employment d)ances. before they go to university or get a job. We will be working wth the Natwest Thrive team during our 202&2026 year to deliver sessions (with the help of communty m8mt*rs and local business volunteers) looking at understand9 money. budgeting. and achieving personal goals. We are hwrvJ to adapt scffie of their resoLKces I workshops to benefit our younger Hub members too. Our mental health intervention programme- 'Be OK, which we ran in conjunction with Elevate Lrfe in 2022 was an important course supwrtirKJ vulnerable young people which we have been intending io re-run. We are now in a position with more volunteers and a clearer staffing I financing prowsal. to plan an 8 ek course this year for 12 young people wothng wilh schools arKJ parents. In addition, we've recentty teamed up wilh the Claygate Eco Sustainability volunteer team. This partnership will provid8 a new opportunty for y(MJng peop in the form of a bike repair project, which will take Pla on Saturday momings during our 2025-2026 year. This project will not only offer valuable skills to our youth but y11 also contribLrte to promoltng sustainabk practices in the Communty. TAR Marth 2012
Improve our recruitment of volunleers and retention l expan0 of our staff body. Continue to diversfy and strengthen ¢JJr income streams. using bune$S connections, individual donors, fundraisiryJ events and new grant sources. Further engagement with the communty to support youth offerings. Section G Declaration The trustees declare that they have approved the trustees, report above. 81gned on bohall of the charlty's trustees Slgnaturels) Full namels) Susannah Lwtse Moffat Posltlon {eg Secretary. Chalr, etc) Chair 22 December 2025 TAR 10 2012
Receipts and payments accounts For th• To CC16a Sectio n A Receipts aiid paytnents End0rnt lund• ioth•nMr• fvnd• Totsl fwMI• L••tr A1 Re¢p 24707 Turk5hop511o5 total(Gffj55 71 4nd 8•1•¥.18•• iabhl. ublo Total rn¢•lpts 41.110 A3P YLXth C ITW 41 Sub tolal A4 A•set and *•è tabl• Sub to 14. 71. Ypayments) A6 TrnD•f• 1& 51. 13X Section B Stalemeiit of assets and liabilities at the end of the period End¢)wm•r4t funds tE fund• lund• B1 C••h lunds
fundi ioAMff•st£ Detail$ tE monotary Curw•Thiv•h Details Detail$ (opWrAMII 84 Assets retaingd for th• chty Delalls UabllkloA S*r•J Daleof ro¥•i 221121202$ 2111212025 nawre Prln7Name
CHARITY COMMISSION FOR ENGIAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Clay9ale culh ali¢ CoinmLDiTr I liib On accounts for the year ended March 312025 Charity no (if any) 1933361 Set out on pages 1 to2 IrIber to irtlAI t Ine pagÈ p.mibers tt15adili41i&i sneelsi I report to the trustees on my examinats.on of the accounts of the above charity ('the Tnlst") for year ended 31102025. MIVI J V I V T Responsibilities and basis of report As the charity's truste8s. you are responsible for the preparation of the accounts in accordan wilh the requirements of the Charitses Act 2011 Ad.). I report in respect of my 8xamination of the Trust's accounts carried out under section 145 of the 2011 Act arKI in carrying out my examination. I have followed all the appliCae Directions given by the Charity Commission under section 145(5)(b) of the Ad. Independent examlner's statement appIa. Delete l ] ilnot applicable. I have compkled my examination. I confimi that no material matters have come to my attention in connection with the examination (etkeF- 410 ') which gives me cause to believe that in. any material respe¢t.' the accounting records were not kept in a¢¢ordance with sedion 130 of the Charities Acl; or the accounts dKI not acr with the accounting records. or the accounts dKI not CmplY wth the applicable requirements tonceming the form and content of a¢counts set out in the Charities {A¢¢ounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other rnatters in connecth)n th the examination to which attention should bè drawn in this report in order to enab a wop8r understaThling of the accounts to be reached. ' Pleas8 delete the rdsint brackets rfthey do nol apply. Signed: Date: 2z/ii/ Name: Barry Fitzpatrick Relovant professional qualification{s) or body Chartered Accountant IER Oct 2018
(if any): Address: Holrnvd Oaken Drive Claygate Surrey KT10 ODL Section 8 Disc105ure Only complete if the examiner needs to highlighl material matters of concern (see CC32, Independent eXaminatn of charity accounts.. directions and guidanc8 for examiners). Give here brf details of any item8 that the examiner wishes to disclose. NIA IER Oct 2018