F Claygate Youth & Community Hub
Trustees, Annual Report for the period
From
T PerK#l end date
25
Section A
Reference and administration details
Charlty name
Claygate Youth arKI Community Hub (The 'Hub')
Other names charlty Is known by
Registered charlty number Ilf any)
1193361
Charlty's prfnclpal address
Elm Road
Claygate
Uniied Kingdom
Postcode
KT10 OEH
Names of the charlty trustees who manage the charlty up to the date of thls roport are provlded
below. All tru8tee8 glvo thelr tlme voluntarlly and recelved no remuneratlon or other benerrts.
Dat•$ aGt•d 11 not for
whole
èar
2 February 2021
(apwinted)
2 February 2021
{app)intedl
2 February 2021
(appointed)
16 Novembèr 2022
{appointed)
10 September 2024
{resKJned)
Tru•tee narn•
oirK• lrfanyl
Susannah
Moffat
Victoria
S¢hmidt
Sandra
Dowling
Helen Hatton
Chair
Secretary
Treasurer
Trustee
Nicki Leaper
Twstee
16 November 2022
(appointed)
10 September 2025
(resigned)
16 November 2022
(appointed)
10 S￿eM￿r 2024
(resigned)
Emity Bere
T￿￿tee
TAR
fylarth 2012

Rob Read
Tnjstee
19 April 2023
(appointed)
28 October 2024
(fesigned)
Joseph
Mclusky
Trustee
04 NOv￿nt￿ 2024
{app)inted)
10
Tim Jones
Trustee
12 Augusl 2025
(appointed)
20 August 2025
{app)inted)
11
Martin Brown
Twstee
Name of chlef executfve or names of Senlor staff mombors {Optlonal Inforniatlon)
Katie Holmes (Hub Manager), Andrew Clifton (Youth Club Leader)
Section B
Structure,
overnance and mana
ement
Descrlptlon of the charlty's trust8
Conslilution adopted on 2nd February 2021
Type of goveming document
How the ¢harty is Constituted
Charitable Incorporated OTgani&*ion ('ClO')
Trustee selection methods
Trustees are appointed initially at In￿ptiOn of the CIO and subsequent
any new trustees are aFyointed for a temi of 3 years as approved ty the
standing trusiees.
Additional governance issues Ioptlonal Infonnatlon)
Claygate Youth & Communty Hub (CYCH I'The Hub,) operales under a
leasehold service bevel agreement with Surrey County Council to provide
open access youth work and a communty fac￿lty. The council continues
to own and maintain the premises.
You may choose to include
additional infoThnation. where
relevant. about:
pdicies and wocedure5
adopted for the induction and
training of trustees;
the charity's organisational
structure and any y￿der network
with which the charity works;
relationship with any relat8d
parties.,
trustees, consideration of
major risks and the System and
procedures to manage them.
CYCH l The Hub was fomied in 2021, follovmg Surrey County Council's
UnNersal Youth Work consullation. taking over and extènding the youth
work of the previou5 organisation 'Claygate Village Youth Club
Association. (CVYCA). Two of the truste8s from the former charity were
inaugural board of CYCH. ensuring appropriate continuity of
governance.
A board of trustees now oversees a small team of staff and a larger body
of volunteers to ensure the provision of ywth $eTvices for the oomrnunity.
Key stskeholders are local famihes.. local schools.. social and family
servi￿5.. youth support servtes. the local counals of Claygate,
ElmtKKlge and Surrey.. a5 W811 as community groups and organisations,
particularty those based in Ihe immediate vicinty of Claygate.
As y￿th any youth organisatbjn. rYJorous safeguarding procedures and
recwitment processes are essential to implement and reinforce. The
charitls reliance on volunleers and fiJrKling sources are the tmstees, two
other most significant cOn￿rn$ to secure its ongoing grovrth and
success.
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March 2012

Section C
Objectives and activities
The objectives ol the CIO ￿e.
(1)
To advan￿ in lrfe and help young pèople aged 10 to 19 from
Claygate and its immediate neIghb￿rhoOd$ by the provision of
recreational ar)d leisure b'me ¥tiv**s n the interest of education and
social welfare, desvJned to improve their conditions of life so that they
may participate in society as irnleFendent, mature and reSponsi￿e
indNhluals in such ways as the charty trustees thr*k fit.
Summary of the objects of the
charlty sel out In Its
governing document
(2)
To promote for the benefft of residents of Claygate and its
immediate nevJhbouthoods the provision of facilities for recreation or
other leisure time occupation of indbviduals who have need of such
facilities by reason of t￿1r youth. age. infimity or disablement, rinancial
hardship or social and economic cirGumstances or for the public at large
in the interests of social welfare and Tmth the ots'e¢t of improving the
Condition of life of the said inhabitants.
Thè trustees have referred to the Charity Con¥nission's guidance on
public t*nefit revwing the charitls aims and objectives and
planning futu￿ actNities In plannrKJ our actNities for the year, the
trustees have kept in mind the Charity Commission's guidance on public
benefft at the trustee meetings. Youth and hall user consultations take
place on a regular basi8 to infomi our dectsions about activities and
premises changes.
During the year, the charity has delivered a wtde raThJe of recreational
and leisure activities for young people aged 10 to 19 from Claygate and
its immediate neighbourhoods. Thèse activities were designed lo help
equip participants with the skills and ¢onfKlenoe to engage in society a5
independent. mature. arKI responsible individuals. In addition, the charity
has provided facilities ar¥J opportunities for recreation and leisure to
residents of Claygate and nearby areas. These programs have been
implemented in the interests of social welfare, wilh the oveTarching goal of
inproving opportunities and quality of life for all beneficiaries.
The trustees are committed to ensuring that thes8 aCtt¥ities and facilities
remain accessible and inclusive. aligning with the charity's oty'ectives and
delivering clèar and measurable wblic beneffl to the local community.
Summary ofthe maln
actlvltlos undertaken for the
publlc benefit in relation to
these objects (Include wlthln
this section the statulory
declaration that trustees have
had ￿gard to the guldance
Issued by the Charity
Commlsslon on publ1¢
benefft)
The main activities are the youth club sessions held on Tuesday and
Thursday evenings arKI include a WKle seléction of pursuits such as pool
table, air hockey, basketball, arts & crafts, sumo wrestling suits,
occasional trips to bowling. a quiet room for 1..1 mentoring and access to
books arKI Gompuiers, and food is provKled during the sessions which the
young people help wepare. These actwilies provide the young people of
the communty with the opportunty to come together in a safe
erwironment and develop their self-c￿fIden￿ and lrfelsocial skills.
A third weekty youlh session. the'wednesday Night Projecv gives young
people the opportunty to take part in a of sports, led by trained
sports coaches. This session is funded through a collaboration wth Active
Surrey and has been run by Platfomi Sports y￿th the ￿1p of additional
Hub staff I volunteers. Young pe¢)ple are asked to contribLrte a small £2
session fee to help wilh running Costs,. this fee is vmived for children from
lower income families on the free school meal register.
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Marth 2012

Activty for the secondary objective - providing opportunities for the wider
Community and integration beiween young people and the adults they live
amongst - has been var￿jus. Th8 provision of a communty lacility to hire
continues to grow in popularity. Integraiion of youth and community is
seen as an essential part of the charity's work., young Feople have
engaged in local everrts and initiatives. Help has been provided by the
youth at communty litter picks, and they take part in local environmental
days. communty ￿lebratiOnS and occasK)ns including Christmas arKI
RemeMbrar￿e servios.
Addltional detai15 of o14ectlves and activ]ties Ioplional infomiatlon)
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Marth 2012

Claygat8 YoLrth & Communrty Hub benefrts from a strong volunteer youth-
worker group who provide activities and sU￿)rt during sessions.
Volunteers have also helped wth the refurbishment of th8 building and
impr¢)vemenls to the oulside space. They continue to be the backtone of
the organisation.
You may choose to include
further statements, where
relevant, about=
policy on grantmaking.,
policy programme
related investment;
contribution made by
volunteers.
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Marth 2012

Section D
Achievements and performance
Summary ofthe maln
achievements of the charlty
during the year
Achlevements at Claygate Youth & Community Hub
2024-2025 was another highty swxessful year for the Claygate Youth &
Community Hub. marked by increased participab'on. impacfful
Collaborations. and stror¥J community engagement. Our three weekty
sessiws, plus additional holiday (HAF) sessions. school taster sessions,
youth training workshops. and targeted youth work saw over 250 different
young people attend.
Open Access Weèkly Youth Sesslons
Our open-access youth sessions continue to see consistenlly high
attendance. averaging around 30 young people per session. wrth peaks of
over 50 dumg special events. These sessions offer a variety of activities,
including sports, board games. arts and crafts. and themed events. A hot
meal is always available, with our kitchen team involvin9 young pèople in
learning new cooking skills. One-t￿One youth tlmrk remains essential,
vthether Ihrough planned mentoring or orFthe-SWt support from
volunteers and youth leaders.
Speclal Events and Outlngs
Brooklands Museum Vlslt- Expkjring local diversity stories.
Inflatable Pillow Bash - A fun and engaging activity.
Chrislmas Silent Disco- Inclusive for SEND young people
sensitive to noise.
Hub Bowllng Trlp- A relaxed social QLrting.
Wednesday Night Prtiiect (in Partnershlp wlth Active Surrey)
Our Wednesday NYJht Projec( run in collaboration with Active Surrey and
Platform Sports. remains a key program promoting physical and social
well-being. In October 2024. we secured another year of funding with the
support of Deputy Police and Crime Commissioner, reinforcing the
irnportance of this iniliatple in meeting yOLrth needs.
RvJtoratlve Justice Program
Working ak)ngside Surrey Poll￿ and Youth Engagement Officers, we
ervJaged in a Restoratr¥e Justi￿ prograrn for a yourKJ person invotved n
spani￿ant local anti-social behavior. This initiative provided an opportunity
for accountability. positive behavioral change, and reintegration into Ihe
communty. refiecting ow commilment to holistic youth support.
Engaglng Local Schools & Expandlng Holiday Program$
The Year 6 taster sessions with local primary schools were h￿hlY
successful, introducing younger stLKlents to the Hub. We also partnered
with the HAF Programme for the second consecutNè year to deliver four
free summer holiday workshops. including lunch for young people aged
11-14. These sessions were overbooked V•ryth waiknng lists. highlighting
their popularty and impact.
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2012

Section D
Achievements and performance
Youth Leadership and Volunteerism
A key achievement thts year has been the increased involvement of okler
Hub members in leadership roles. assisting in youth sessions, summer
programs. and fa(ality maintenarK*. Four young people participated in the
Duke of EdIn￿rgh Award, fijrther developing their leadership and
communrty service skills.
Inaugural Hub Summer Falr
A major milestone was our first-ever Hub Summer Fair, fully organized by
young peoth. They selected slalls and activities, including a car wash
and a Vinted ¢kJthing sale. raising funds for future youth actNities. This
event slK)wcased their creativty, entrepren￿rIal sklls. and ability to
coordinate cornmunty.focused events.
Recognlzlng Exceptional Youth Achlevement
Two of our young members were nominated for the Elmbrldge Young
People of Honour Awards for their OLrtstanding contributions in the
categories of Role Model and Personal Adverslty. Our youth manager.
Katie. and volunteer leader, ANty, attended the ceremony to support the
nomin8es and hwhlight their achievements.
Volunteer Support and Tralnlng
Our dedicated volunteers have played a cnjcbal role in the success of our
programs. We have enhanced trainiryJ efforts, ensuring volunteers are
equipwl V41th know* in health and safety, first aml, safeguarding.
behavior rn0nagen￿ adolescent brain development, and mental health.
Volunteers also contributed significantly to event planning and
management, inchjding 'HubFest' and the Hub Summer Fair.
Communlty Engagement and Actlvltles
Communlty Events & Fundralslng
Strong cofflmunty supwl continues to be a ￿rner$tOne of the Hub. The
second HubFest music festival in October brought together local
residents for a night ol entertainment and fundraising. Staffed by older
young people. the event not only raised vital funds but also reinforced
community spirit and engagement.
Collaboratlon wlth Local Groups & Buslnuses
Platform Sports Coachlng- Took over the running of our
w￿nesdaY N￿ht Project.
Thames Valley IAorrfs Group- Lad a youth session on tra(litional
folk dancing.
Royal Holloway Universlty- Conducted a study on how young
people hear pitch and rhythm.
Cook Fran¢hlse- Donated meals for our youth sessions.
Claygate Gardening So¢lety- ProvNJed tomato plants to engage
lein
rdenin
oun
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Marth 2012

Section D
Achievements and performance
The Coop. Healix & Medla Mlnds- Supported the Hub through
donations and partr*rships.
Communlty Space & Hall Hlre
Our hall hire serwces have gfown. hosting dNerse aciivitiès, including
yoga and Frflales classes. a French course for seniors, and 8 cooking
class. The Claygate "Gypsy Churches. continue to rent the hall on
Monday evenings. broadening our reach. We *so hosted the charty
Elkon for the secorKI year. supporting their transilion school for Year 6
students. Prpiate thildren's parties have become a successful revenue
stream. h￿F￿g sustain the Hub's operat￿nal costs.
OUT trustees held a 3-5 year strategic review. to re-examine our initial
strategic goals in setting up CYCH and set new targets. We V￿re
delighted to be supported by The Cranfield Trust who provided
consutsncy support throughout the process. Stakeholders - parents,
communty member5. young helrers, volunteers and staff were consulted
in a questionnaire to examine our current strengths, weaknesses and
opportunilies. This was a useful W0￿SS to hone our VISI￿ and direction.
In ￿der lo in¢rease our sta[￿9 provision arKI support our young people.
we have stsrted working with KirvJston University to provide an
undergraduate work placement. Since Seplember. we've had a 22 year-
old. third year art sludent, doing their placement here at The Hub.
We employed a new administration coordinator working 17 hours per
week which has m* a great difference lo the events and c8ntre
management workloa. Our part-time caretaker (a previous Hub member
promoted to a paid position) has been successful in a role as a full-time
facilities assistsnt at a I￿1 school, ar¥d we have since employed another
Hub memter to take on this position as their first paid job.
We also had two thanges on ts board of trustees. In October. we said
goodbye and a sKthre thank you to Rob Read for 18 months of hard wor*
on fundraising and marketing. In November, we were delighted to
welcome our new trustee. Joe M¢Lusky. who has taken on responsibility
for overseeSn
The Hub's market
and communications strate
Section E
Financial review
Cash at bank as at 31 March 2025 was £133,545 which consisted of
£84,759 of unrestricted funds and £48.786 of restricted funds. The rnain
risk to the Hub is a loss of funding from external organis8tions and
donors. The restricted funds are intended to be used for the purpose they
have been received during the next financial year and the unrestricted
funds are held to cover future youth and operational costs expecled to be
ir)currad.
Brief statement of the
charlty's pollcy on reserves
Detall8 of any funds materlally
In deficlt
Not applicable.
Further flnanclal revlew detalls (Optlonal inforniatlon)
TAR
Marth 2012

You may.ch¢)ose to include
additional infomiation, where
relevant about..
the charity's principal
sources of funds (including any
fundraising)-
how expenditure has
supported the key obj'ectives of
the charty..
investment policy and
objectNes including any ethical
investment policy adopted.
We are very grateful for ts support of the communty. individual giving
and the grants r￿1ved to lund our youth actNities. We have been
suFwrted by the Community Foundation for Surrey. The Walton Charity.
The National Lottery, Surrey C(wnty Council, Active Surrey. LSMF,
Claygate Parish Council all of our hall hirers. local companies, indrvidual
giving many volunteeTS' time working wth the youlh andlor donating
time to impfove the wemtses for our yourKJ people arKI the community.
We woukl have been able to deliver what we have V•ithout all these
contributions.
Section F
Other optional information
Future Plans
Continue to wrsue our obiectsve of devek)ping buikling to prOv￿je better facilities for the youth
and community. in particular=
Refurbishment of the toilets.
Upgrading the outside play9rourKI to a dedicated outside sports area.
Development of the brick Str￿$ and storage areas to create new useable aciivty I workspaces for
the yOLrth. staff, or communty members.
Our ourrent lease for our Elm Road site with Surrey County Council expires in Mar¢h 2026 and we
are working hard to agree 8 new lease that provides us with a bonger lease tenn to enable us to carry out
and benefft from the buildmig developments mentioned above.
In response to ¢ommunty, parent and yourvJ people's feedback. we hav8 decided to increase our
1&19 wovision. Supporting our older Hub rnemters wanting to gain vAxk experience this last year has
been rewarding and we are looking at fijrthering this ￿ryth a structured kyogramme. This will include training
and workshops in the ayn of helping them wrth lrfe skills and employment d)ances. before they go to
university or get a job.
We will be working wth the Natwest Thrive team during our 202&2026 year to deliver sessions (with
the help of communty m8mt*rs and local business volunteers) looking at understand￿9 money. budgeting.
and achieving personal goals. We are hwrvJ to adapt scffie of their resoLKces I workshops to benefit our
younger Hub members too.
Our mental health intervention programme- 'Be OK, which we ran in conjunction with Elevate Lrfe in
2022 was an important course supwrtirKJ vulnerable young people which we have been intending io re-run.
We are now in a position with more volunteers and a clearer staffing I financing prowsal. to plan an 8 ￿￿ek
course this year for 12 young people wothng wilh schools arKJ parents.
In addition, we've recentty teamed up wilh the Claygate Eco Sustainability volunteer team. This
partnership will provid8 a new opportunty for y(MJng peop￿ in the form of a bike repair project, which will
take Pla￿ on Saturday momings during our 2025-2026 year. This project will not only offer valuable skills to
our youth but y￿11 also contribLrte to promoltng sustainabk practices in the Communty.
TAR
Marth 2012

Improve our recruitment of volunleers and retention l expan￿0￿ of our staff body.
Continue to diversfy and strengthen ¢JJr income streams. using bu￿ne$S connections, individual
donors, fundraisiryJ events and new grant sources.
Further engagement with the communty to support youth offerings.
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
81gned on bohall of the charlty's trustees
Slgnaturels)
Full namels)
Susannah Lwtse Moffat
Posltlon {eg Secretary. Chalr, etc)
Chair
22 December 2025
TAR
10
2012

Receipts and payments accounts
For th•
To
CC16a
Sectio n A Receipts aiid paytnents
End0￿r￿nt
lund•
ioth•nMr•
fvnd•
Totsl fwMI•
L••t￿r
A1 Re¢￿p￿
24707
Turk5hop511o5
total(Gffj55
71
4nd
8•1•¥.18••
iabhl.
ublo
Total
rn¢•lpts
41.110
A3P
YLXth C
ITW
41
Sub tolal
A4 A•set
and
*•è tabl•
Sub to
14.
71.
Ypayments)
A6 TrnD•f•
1&
51.
13X
Section B Stalemeiit of assets and liabilities at the end of the period
End¢)wm•r4t
funds
tE
fund•
lund•
B1 C••h
lunds

fundi
ioAMff•st£
Detail$
tE
monotary
Curw•Thiv•h
Details
Detail$
(opWrAMII
84 Assets
retaingd
for th•
ch￿ty
Delalls
UabllkloA
S*r•J
Daleof
ro¥•i
221121202$
2111212025
nawre
Prln7Name

CHARITY COMMISSION
FOR ENGIAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
Clay9ale culh ali¢ CoinmLDiTr I liib
On accounts for the year
ended
March 312025
Charity no
(if any)
1933361
Set out on pages
1 to2
I￿rI￿ber to irtlAI t Ine pagÈ p.mibers tt15adili41i&i sneelsi
I report to the trustees on my examinats.on of the accounts of the above
charity ('the Tnlst") for year ended 3110￿2025.
MIVI J V I V T
Responsibilities and
basis of report
As the charity's truste8s. you are responsible for the preparation of the
accounts in accordan￿ wilh the requirements of the Charitses Act 2011
Ad.).
I report in respect of my 8xamination of the Trust's accounts carried out
under section 145 of the 2011 Act arKI in carrying out my examination. I
have followed all the appliCa￿e Directions given by the Charity Commission
under section 145(5)(b) of the Ad.
Independent
examlner's statement
appI￿a￿. Delete l ] ilnot applicable.
I have compkled my examination. I confimi that no material matters have
come to my attention in connection with the examination (etkeF-
4￿10￿ ') which gives me cause to believe that in. any material
respe¢t.'
the accounting records were not kept in a¢¢ordance with sedion 130
of the Charities Acl; or
the accounts dKI not ac￿r￿ with the accounting records. or
the accounts dKI not C￿mplY wth the applicable requirements
tonceming the form and content of a¢counts set out in the Charities
{A¢¢ounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fairf view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no other rnatters in connecth)n
th the examination to which attention should bè drawn in this report in
order to enab￿ a wop8r understaThling of the accounts to be reached.
' Pleas8 delete the
rdsint
brackets rfthey do nol apply.
Signed:
Date:
2z/ii/
Name:
Barry Fitzpatrick
Relovant professional
qualification{s) or body
Chartered Accountant
IER
Oct 2018

(if any):
Address:
Holrnv￿d
Oaken Drive
Claygate Surrey KT10 ODL
Section 8
Disc105ure
Only complete if the examiner needs to highlighl material matters of concern
(see CC32, Independent eXaminat￿n of charity accounts.. directions and
guidanc8 for examiners).
Give here br￿f details of
any item8 that the
examiner wishes to
disclose.
NIA
IER
Oct 2018