Claygate Youth & Community Hub Trustees. Annual Report for the period From Peri(J start d Period end dale 31 Fch 24 Section A Reference and administration details Charty name Claygate Youth and Community Hub (The 'Hub') Other names charity 1$ known by Reglstered charity number lif any) 1193361 Charity's prlnclpal address Elm Road Claygate United KirWom Postcode KT10 OEH Names of the charity trustees who manage the charity up to the date of thls rèport are provlded bel(. All trustees give their time voluntarily and received no remuneratlon or other beneflts. Oates acted il not for TN8ts• nam• Offico (if •nyl Susannah Moffat Vbctoria Schmidt Chair 2 February 2021 {appointed) 2 February 2021 {appJinted) 2 February 2021 (appointed) 16 November 2022 (appointed) Secretary Sandra Dowling Helen Hatton TaSurer Trustee Nicki Leaper Trustee 16 November 2022 (appointed) 16 November 2022 (appointed) Emily Bere Trustee Rob Read Trustee 19 Awl 2023 (appointed) Name of chlof èxecutlve or narne8 of senior staff members (Optional infomiatlon) TAR March 2012
Katie Holmes (Hub Manager). AndW Clrflon {Youth Club Leader) Section B Structure, overnance and mana ement Description of the ¢harity'8 trusts Constiiution adopted on 2nd February 2021 Type of goveming th)¢ument How the charity is constituted Chafitable Incorporated (kganisation ('ClO') Trustee sèlection methods Trustees are appointed inilially at inception of the CIO and subsequently any new trustees are appointed for a temi of 3 years as approved by the standing trustees. Addlllonal govemanca Issues (Opiional inforn0n) Claygate Youth & Communty Hub (CYCH I 'The Hub.) operates under a leasehold service level agreement with Surrey County Council to provide open access youth work and a community facility. The council continues to ovm and maintain the premises. You may choose to include additional infomiation, where relevant, aboLrt= policies and procedures adopted for the induction and training of trustees,. the charity's organisational structure and any wider neOrk with which the charity works; relationship wrth any related parties-, trustees, consideration of major risks and the system and procedures to manage them. CYCH l The Hub was formed in 2021, following Surrey County Council's Universal Youth Work consultatii)n, taking over and extending the youth yrk of the prevws organisation 'Claygate Village Youth Club Association, (CVYCA). Two of the trustèes from the fomer charity were inaugural board members of CYCH. ensuring apwopriate conts'nuity of govemance. A board of trustees now oversees a small team of staff and a larger body of volunteers to ensure the provision of youth SeICe$ for the communrty. Key stakeholders are loral families; local schools: social and family services.. youth support services,. the local councils of Claygate, Elrnbridge and Surrey., as well as communrty groups and organisations, particulady those based in the imrnediate vicinity of Claygate. As with any youth organisation. ngorous safeguarding procedures and recruitment processes are essential to implement and reinforce. The charity's reliance on volunleers and fundirvJ SoUrS are the trustees. other most sunificant conc8ms to secure ts ongoing gr¢)wth and success. Section C Ob"ectives and activities The objectives of the CIO are.. {1} To advance in lrfe and Pelp young people aged 10 to 19 from Claygate and its immediate neighbourhoods by the provision of recreational and leisure time &tsviks in the interest of education and social welfare, designed to imwove their conditions of life so that they may participate in society as independent, mature and responsible indivKluals in such ways as the charity trustees think fit. Summary ofthe objects ofthe charfty set out In Its governing dOCent (2) To promote for the benefit of residents of Claygate and rts immediate neighbourhoods Ihe provision of facilities for CreatIOn or other leisure time occupation of individuals who have need of such facilities by reason ol their youth. age. infirmity or dlsab1ennt, financial hardshi or social arKI economic arcumstances or for the ublic at TAR Mar¢h 2012
barge in the interests of sorial Ylfare and with the object of improving the condition ol lrfe of the Sa inhabitants. The tntstees have referred to the Charrty Commissiffi's guidance on wblic benefft when revivtrying the charity's aims and objertives arKI pEanning future activities. In planning our activities lor the year, the trustees have kept in mirKI the Charity Commission's guidance on public benefrt at the Iw51ee Meetings. Y(xrth and hall user consultations lake place on a regular basis to inform our decisions about activities and premises changes. During the year. the charity has delivered a wide range of recreational and leisure activitEs for young people aged 10 to 19 from Claygale and rts immediat8 neighbourhoods. These activities were designed to help equip participants with the skills and Confiden to engage in society as independent, mature, and responsible individuals. In addition. the charity has provided falitIeS arKI opwrtunrties for recreation and leisure to residents of Cbaygate and nearby areas. These programs have been implemented in the interests of soaal welfare. with the overarching goal of improving OppinitIeS and qualrty of lrfe for all beneficiaries. The trustees are commtited to ensuring that these activities and facilities remain accessible and [lUSiVe. aligning Wlth the chanty's objectives and delivering clear and measurable public benefrt to the local Community. Summary of the maln actlvltles undertaken for the public benefit in relation to these objects Ilncludo wlthln thls se¢tlon the statutory declaration that trvstees have had regard to th• guidance Issued by the Charlty Comrnission on publi benefitl The main a¢tivitie$ are the youth club sessions held on Tuesday and Thursday evenings and include a wTrde sele¢tion of pursuits such as pool table. air h¢xkey. basketball. arts & Grafts, sumo wrestling suits, occasional trips to LVIIng. a quiet room for 1.. 1 mentoring and a¢¢ess to books and Computers, and food is wovided during the sessions which the young people help Fffepare. These aotivtlies prov*Je Ihe young people of the community wrth the opportunty to come together in a safe environment and develop their selfthconfidence and lrfelso¢ial skills. A third weekly youth session, the 'Vlednesday Night Project. gives young people the opportunty to take part in a variety of sports. led by trained sports coaches. This sessTron is funded through a collaboration with Active Surrey arKI has teen run by Plattorni Sports Wtth the help of additional Hub staff I volunteers Young Ople are asked to Contribute a small £2 session fee to help wilh running costs. this fee is waived for children from lower income familbes on the free school meal register. Activity for the secorKlary objective - provmling opportunities for the wider communty and integratn between young people and the adults they live amongst- has been various. The provision of a community facility to hire continues to grow in popularity. Integration of youth and community is seen as an essential part of the Charity's work; young people have engaged in local events arKI initiatives. Help has been provided by the youth at communrty litter picks. and they take part in local environmental days, community celebrations and occasions including Christma5 and Remembrance services. TAR M¥th 2012
Addltional details of objectlve8 and actlvltles (Optlonal Infornmllon Claygate Youth & Community Hub beneffts from a strong volunteer youth- worker group who provide activities and support during sessions. Volunteers have also helped with the refurbishment of the building and improvements to the outside space. They continue to be the backbone of the organisats'on. You may choose to include further statements. where relevant, about.. policy on grantmaking. policy programme rdated investment., contribution made by volunteers. TAR Marth 2012
Section D Achievements and performance Activities and Achievements Summary of the main achievements of the charlty durlng the year This year our grthvirKJ y4YJth wovision has seen The Hub deliver well in ex¢ess of 100 youth sessions. This has included our twice weekly open access youth sessions C Tuesdays and Thursdays. our'wednesday Nght Projecv sports coaching sessions". as well as full-day summer holKlay sessions as part of the govemmerfs HAF (Holiday Activities and Food) programme. N8arly 200 different young people, aged from 11-19 have participated in sessions with most of these coming from Claygate bui also Hinchley Wood. Esher, Chessington and neighbouring areas. Attendance at open access youth sessions has increased th year with our sessions now averaging 30 young peopk for each open access night. Busy evenings and special youlh events will see 50 young people in attendan. Our summer holiday HAF provision proved exceptionalty popular, with sessions booked to maximum capacty. In addition to our ywth sesSi(w. we have irKTeased our ability to help individual young people through one-to-one mentoring sessions and family suppcwl. Working wth our police youih engagement offi¢ers has also been instrumental in supporting those more vulnerable as well as those engaging in anti-social behaviour. We have been pleased to take part in a Restorative Justice programme to work with tsvo young people in particular. For wider youth engagement, we have enjoyed offering opp)rtunities for young people to develop their independence and skills Ihrough work experieno wogrammes and Duke of Edinburgh's Award Scheme volunteering. The impact of having a full board of trustees this year has seen improvements in governan wocesses and strategic focus. A full safeguarding audit. and a policy audit were carried out with new systems I checks then put in place regarding working with extemal partners to provide youth work (in line with national safeguarding safer recruitment updates). A full analysis of our risks as a charity was also conducted and is in place for regular review. Trustees were able to push forward advances in sperific operational areas.. in particular engagement with local businesses for financial and material support., improving relationships with local primary schools in order to introduce our offering to those graduating at Year 6: a new website went live, and our comms improved wrth a soaal media interaction plan. Another area of signifi&int improvement this year has been a focus on staff aThJ volunteer training. Equipping already able and eXperIend people to exiend SifiC skills and also gain formal qualifications has been a strategic goal. Our Hub maner started on the National Youth enc 's accredrted Level 2 and 3 Youth Work ualifi¢ation ro ramme. Ilarch 2012 TAR
Section D Achievements and performance A new administrative assistant was employed, and first aid training was brought up to date with 4 volunteers now receiving full 'first aid at work, training. We have now developed a volunteer handbook, and a telY volunteer training wogramme, delivering specific training to support volunteers working with young pe6 with Special Educational Needs, as well as strategS for managing behavioural issues. SnffiCant progress was made in building improvements to improv8 our provision for both the youth and the community with long-standing obieclives being achieved: completing the refurbishment of the games room and hokkng a flagship communty fundraising event 'Hubfest'. The refurbishment of our games room was a youtfvvoice initiative. started after feedback about what further activities and faalities our young people needed. It was completed in October 2023 in memory of Teddy Read, much-loved young member who passed away suddenly at the end of 2022 and funded with generous donations from his family and friends, as well as local l)usinesses. This included new flooring, re-painting, blinds, together with Iwo new int8gral8d gaming stations aThJ equipment. 'Hubfest'. our new community furvjraising music evening, was timed to celebrate the official opening of the games room. The event was extremely well-attended by nearly 120 people and is now intended to run as an annual event. Our communty profile has corrtinued to grow with in¢reased use of the hall by local organisations, dasses and individuals, thereby also improving our income stream. Engagement with local businesses has been a focus for us this year and has been a strong source of additional funding. It also offers the potential for practical help with outreach or volunteering days. so is an area for continued develokxnent wrthin our longer-temi strategic ot¥eGtives. The Hub's success in providing for local young people and its value in the local communty is in no small part due to the commitment of its volunteers leaders. We were honoured in Jun& 2023, that Katie Holmes, Hub Manager, was awarded the Bryan Rh¢xles Community Cup for her 'outstarKling contritrArtion to Claygate. in the last 12 months. Summary of achlevements Youlh 0 2 Weekly open access youth sessions on Tuesday & Thursday. Wedn8sday Night Prgect sports nighl in conjunction with Active SurTey continues successfully for a further year. Offered six Ictal schools an activty morning each of 'Year S taster sessions, to introduce all pupils to The Hub's provision. Varied arts and crafts, cookirKJ and baking, sports, games artsj competitions fom the mainstay of our youth activities. Eikon hired the hall over the summer for th8ir primary to secondary school Iransrtion programme. Our first holiday prowamme working in conjunction with HAF. TAR Marth 2012
Section D Achievements and performance Hub bowling trip. Beath-themed party in February with surft)oard simulator. poli cadets. involvement and police dogs visit. o Volleyball and dodgeball tournaments. Chelsea FC Foundation football training. Special 'one year on. youth session in memory of our yourvJ rneMr. Teddy Read. o Active involvement in the 'Elmbridge YourvJ Persons of Honour Awards.. Christmas presents for 73 of our regular Hub members. Ongoing work experien for y¢wng people and sUPPOrting young people doing Duke of Edinburgh volunteering. Community Bryan Rhcths Communty Cup award to Katie Holmes - Hub Manager. Communty radio broadcast - invited onto Woman's Hour at Brooklands Radio Station. Increased hall hire Sinc July 2023. particularly through better communty awareness wtth exercise classes throughout the week and children's party hire at weekends. Our first ever'Hub Fesf Community fundraising party. o Youth collaboration with community in Claygate Clean Up and Environmental days. Stalls at Claygate Primary School summer fele, Claygate Christmas LvJhts and two stslls at Claygate Flower Show. Claygate's Remembrance Day parade - 4 of our young people and our lead volunteer were invited to lay a wreath. Local IsInesS partner support for The Hub: The Coop, Healix. Media Minds, Garsons etc. 8uilding Improvements CCTV installed around the ouiside of the building. The installation of the division net in the rnain hall. The finished revamp ofthe games room with new gaming aa. Challenges Thero are sometimes thallenges when working Yath young people, espeaally in a small tharity wh¢ch is heavily volunteer-relianl However, we are exlremely fortunate to have a strong and resourceful team and a supportive wider community to draw on. Our main challenges this year have been as follows.. o Youth - Anti-social behaviour from a small group of four young peopk presented us with challenges this year. We had to date, spent considerable time working with their families, soaal ServIS and our very supportive youth engagement police officers, however their behaviour be¢ame unsustainatle in youth sessions, damaging the building and affecting the wider community during sessions and school holida s. We look the hard decision to ban TAR March 2012
Section D Achievements and performance them from attending Hub sessions due to the negative impact on our other members. However. behind the scenes, we continued to work collaboratively with the individuals, thèir school(sl and the police on a structured Restorative Justice programme which had some immediate impact on 214 young people wtth mu¢h MO positive relationships ensuing. o The installation of CCTV cameras to cover all outside areas of the building has also been instrumental in supporting our behaviour management and general security. We rW have the ability to Gall to account any problematic activities which do not follow our organisational rule of'Respecl' towards individuals and the premises. StaffiThJ - This year, our key goal of appointing an addrtional qualified youth worker has proved challenging. Ther8 are acknowledged slK)rtages nationally in recruiting for this pOSitn, particularly when it is part- time. arKJ we found it imp)ssible to recruit an appropriate additional person lo lead sessions. As a result, we decided to re-struclure the role. giving more support hours to an administrative assistant. as well as training our existin9 highly experienced Hub Manager to gain nationally recognised a¢uedrted youth work qualifications. Grant- fvnding enabw us to provide her with extra study hours and the National Youth Agency approved the fully funded Level 2 and 3 course. We will. in 2023-25. continue to look at expanding our staffing lo enable us to extend our youth provision and ensure coverage arKI continuty. Section E Financial review Cash at bank as at 31 Marth 2024 was £84,252 which consisted of £51,377 of unrestricted funds and £32,875 of restricted funds. The main risk lo the Hub is a loss of funding from external organisations and donors. The restricted funds are intended to be used for the purpose Ihey have been received during the next financial year and the unreslricted funds *e held to cover future youth arKI operational costs expected to be incurred. Brief ststement of th• ¢harlty's pollcy on reserves Details of any funds materially in deficit Not applicable. Further financlal rev1 detsils (Optional inft1rntsQn We are very grateful for the support of Ihe communrty. individual giving and the grants we reiVed to furKI our youth activities - we have been supported by tTr C¢)mmunity Foundation for Surrey, the Walton Charity, the Natbonal Lottery. Surrey County Council, Active Surrey, the local Coop, all of our hall hirers, local companies. individual giving and many volunteers. time working with the youth andlor donating time to improve the premises for our young people and the cornmunity. We would not have been ab to deliver what we have wrthout all these contributions. You may Choose to include additional inforniation, where relevant about.. the charity's principal sources of funds (including any furKlraising)', how expendrture has supported the key obie¢tives of the charity- TAR Marth 2012
investrnent policy and objectives including any ethical investment policy adopted. Section F Other optional information Future Plans Explore possibilities of developing the building to provide better facilrties for the youth and ¢ommunrf(y, in particular. Refurbishment of the toilets. Upgrading the outside playground to a dedicated outside sports area. Devdopment of the brick sheds and storage areas lo Greate new useable activity I workspaces for the youlh. staff. or community members. Improve our recruitment of volunteers and retention l expansion of our staff body. Continue to diversify and strengthen our income streams. using business connections, individual donors. fundraising events and new grant sources. Develop youth support through further mental healih or lrfe-skills opportunities. Further engagement with the community to supth)rt youth offeTings. Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charlty's trustees Signaturels) Full namds) Susannah Louise Moffat Position (eg Secrètary. Chair. etc) Chair Date 16 November 2024 TAR Marth 2012
Receipts and payments accounts CC16a Section A Receipts and payrnent5 Trd• L••t>••r A1 A•¢•¥ I2 744 Sub toral (GrLBS AR) AZAH•t4Tra t4bl•l. Svb ¢0 To 43117 AJ IT 1Slt to A4AM•t•Thl IbI4} X+,ts? J•• paymmtsi ASTr•Mfw¥ A6 ¢a•h
Sectior) B Statetnent of assets and liabilities at the end of the period End¢)iTr•nt nd• Cat¢gor$ Det415 fvnrf• 81 ¢•sh 5lJ7Y •7$ 5IM77 JZM76 fvnd• Det•1 82 Oth•r moth•tary •### Irwesbnert DdaH$ B4AJsets Ntned for Iho charty Ot•i Llabllitr•b D4tè apwY•i IW11r Print N*tA¥ 1W11r
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlnerfs report on tho accounts SitiO17 A Pxport lo the trwt••61 .:'"trg h"&r aceow• fwthe •r anded 31 (rf any) 333 I rfjpt to the Irugtees my examinalion ofthe ac¢wnts of above chwity Tru) for edl, +3 30 R•sponslblllll•s and As th• dwrty trtee3 crfth& Tnnt. are respcmsible for the KY8paration ba•1• rf r•port of the aCnIS kn accurlm Ih8 ofth8 Chwitles Act 2011 nhe Actl. I reprAt In rospecl cl my dthe Trust's )Unts cwried urKl8r Sectk 145 cl lh8 2011 Ad and in carrylvvJ oul my examination, I hav8 fol(r4d the ¥)¥ble en ty th& Chwity Commlssion urmler setaim 145(5Xb) ofthè Ad. Ind•pond•nt examin•rfs stat•ment come to my attent (othèr than that disckjsed bdow") h connectbon with the examination 9rrfes me cause to believe that in. any material th6 Act or with tho examlnation to wthich attenth)n should b8 drawm in order to 8b1& a in the okS rftsydo nol apy. Slgn•d: R•lovanl prof•88knal quallficatlonl8) or body (If ary): c A C¢1rIT Addr•M: IER October 2018
Scilioi) B Onty mplete if the examinor ngeds to h¥Jhlight matteTS of concem (see CC32. lThJepeNlent eXa¥TraIN)n of ch¥ty r4xthnts.' (treGtKTh and gU#lan for exanyners). Glv• h•r¢ brief cl ary Items Ihat th &xamlnerwJ8tr*s to dlsclo ER 00r 2018