| Names of | the charity trustees who manage the charity up to the | the charity trustees who manage the charity up to the | the charity trustees who manage the charity up to the | date ofthis report are | |
|---|---|---|---|---|---|
| provided | below. All trustees give their time voluntarily and received no remuneration |
or | |||
| other benefits. | |||||
| Traslce name | Office (ifany) | Dales acled ifnoi year |
for whole | ||
| Susannah | Chair | 2 February 2021 |
|||
| Moffat | (appointed) | ||||
| Victoria | Secretary | 2 February 2021 | |||
| Schmidt | (appointed) | ||||
| Sandra Dowling | Treasurer | 2 February 2021 | |||
| (appointed) | |||||
| Maria Long | Legal | 2 February 2021 |
|||
| (appointed), 31 |
|||||
| October 2022 | |||||
| (resigned) | |||||
| Helen Hatton | Trustee | 16November | 2022 | ||
| (appointed) | |||||
| Nicki Leaper | Trustee | 16November | 2022 | ||
| (appointed) | |||||
| Emily Bere | Trustee | 16November | 2022 | ||
| (appointed) | |||||
| Rob Read | Trustee | 19April 2023 | |||
| (Appointed) |
| Section B | Section B | Section B | Structure, | Structure, | Structure, | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| governance and management |
|||||||||||||
| Description ofthe charity's | trusts | ||||||||||||
| Type | ofgoverning | document | Constitution adopted on 2nd February 2021 |
||||||||||
| (ca. uuu deed, | consuuuloo) | ||||||||||||
| How | the charity is constituted | Charitable Incorporated Organisation ('CIO') |
|||||||||||
| (eg | trust, association, | company) | |||||||||||
| Trustee selection methods |
Trustees are appointed initially at inception of |
||||||||||||
| (cg. apponitcd | h&. elected | h& i | the CIO and subsequently any new trustees are appointed for a term of3 years as approved by |
||||||||||
| the standing trustees. |
|||||||||||||
| Additional | governance | issues (Optional | information) | ||||||||||
| You may additional relevant, |
choose to include information, where about: |
Claygate Youth a Community Hub (CYCH / 'The Hub') operates under a leasehold service level agreement with Surrey County Council to |
|||||||||||
| provide open access youth work and a | |||||||||||||
| ~ policies | and procedures | adopted | community facility. The council continues to |
||||||||||
| for the | induction and |
training | of | own and maintain the premises. |
|||||||||
| trustees; | |||||||||||||
| ~ the charity's organisational |
CYCH (The Hub was formed in 2021, following |
||||||||||||
| structure | and any wider network | Surrey County Council's Universal Youth Work |
|||||||||||
| with which the charity | works; | consultation, taking over and extending the youth |
|||||||||||
| ~ relationship with any related parties; ~ trustees' consideration ofmajor risks and the system and procedures to manage them. |
work ofthe previous organisation 'Claygate Village Youth Club Association'(CVYCA). Two ofthe trustees from the former charity were inaugural board members of CYCH, ensuring appropriate continuity ofgovernance. |
||||||||||||
| A board oftrustees now oversees a small team |
of | ||||||||||||
| staff and a larger body ofvolunteers to ensure |
the | ||||||||||||
| provision ofyouth services for the community. | |||||||||||||
| Key stakeholders are local families; local |
|||||||||||||
| schools; social and family services; youth | |||||||||||||
| support services; the local councils ofClaygate, | |||||||||||||
| Elmbridge and Surrey; as well as community |
|||||||||||||
| groups and organisations, particularly those |
|||||||||||||
| based in the immediate vicinity ofClaygate. |
|||||||||||||
| As with any youth organisation, rigorous |
|||||||||||||
| safeguarding procedures and recruitment |
|||||||||||||
| processes are essential to implement and |
|||||||||||||
| reinforce. The charity's reliance on volunteers |
|||||||||||||
| and funding sources are the trustees' two other |
|||||||||||||
| most significant concerns in order to secure its |
|||||||||||||
| ongoing growth and success. |
|||||||||||||
| Section | C | Objectives | and | activities | |||||||||
| The objectives | ofthe CIO are: | ||||||||||||
| (I) To | advance | in life | and help young people aged 10to lg from Claygate | ||||||||||
| and its | immediate | neighbourhoods by the provision ofrecreational and |
|||||||||||
| leisure | time activities | in the interest ofeducation and social welfare, |
|||||||||||
| designed | to improve | their conditions oflife so that they may participate | in | ||||||||||
| society | as | independent, | mature and responsible individuals in such ways |
as | |||||||||
| Summary charity set document |
ofthe objects ofthe out in its governing |
the charity trustees think fit. (2)To promote for the benefit ofresidents ofClaygate and its immediate neighbourhoods the provision offacilities for recreation or other leisure time occupation ofindividuals who have need ofsuch facilities by reason |
|||||||||||
| oftheir youth, | age, | infirmity or disablement, financial hardship or social |
|||||||||||
| and economic circumstances or for the public at large in the interests of |
|||||||||||||
| social welfare and with the object ofimproving the condition oflife ofthe |
| said inhabitants. | ||||||
|---|---|---|---|---|---|---|
| In planning our activities for the year, the trustees kept in mind the Charity |
||||||
| Commission's guidance on public benefit at the trustee meetings. Youth |
||||||
| and hall user consultations take place on a regular basis to inform our |
||||||
| decisions about activities and premises changes. |
||||||
| The main activities are the youth club sessions held on Tuesday and | ||||||
| Thursday evenings and include a wide selection ofpursuits such as pool |
||||||
| table, air hockey, basketball, arts &craRs, sumo wrestling suits, occasional |
||||||
| trips to bowling, a quiet room for I:I mentoring and access to books and |
||||||
| computers, and food is provided during the sessions which the young |
||||||
| people help prepare. These activities provide the young people ofthe |
||||||
| community with the opportunity to come together in a safe environment |
||||||
| and develop their self confidence and life/social skills. |
||||||
| Summary ofthe main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
A third weekly youth session has this year been added to the offering. The 'Wednesday Night Project' gives young people the opportunity to take part in a variety ofsports, led by trained sports coaches. This session is funded through a collaboration with Active Surrey, and has been run by SportsWorks with the help ofadditional 'Hub' staff/ volunteers. Young people are asked to contribute a small E2 session fee to help with running costs; this fee is waived for children from lower income families on the free school meal register. |
|||||
| Activity for the secondary objective - providing opportunities for the wider |
||||||
| community and integration between young people and the adults they live |
||||||
| amongst - has been various. The provision ofa community facility to hire |
||||||
| continues to grow in popularity. Integration ofyouth and community is |
||||||
| seen as an essential part ofthe charity's work; young people have engaged |
||||||
| in activities with groups such as the Thames Valley Morris Men, the |
||||||
| Claygate Gardening Society, Claygate Village Association and three local |
||||||
| sport companies, all taking place at The Hub. Help has been provided by |
||||||
| the youth at community litter picks, and they take part in local |
||||||
| environmental days, community celebrations and events including |
||||||
| Christmas and Remembrance services. |
||||||
| Additional | details | ofobjectives and activities (Optional information) |
||||
| Claygate Youth k. Community Hub benefit from a strong volunteer youth- |
||||||
| worker group who provide activities and support during sessions. |
||||||
| Volunteers have also helped with the refurbishment ofthe building and |
||||||
| improvements to the outside space. They continue to be the backbone of |
||||||
| the organisation. | ||||||
| You may choose to include | ||||||
| further statements, | where relevant, | |||||
| about: | ||||||
| ~ policy on | grantmaking; | |||||
| ~ policy programme | related | |||||
| investment; | ||||||
| ~ contribution | made | by | ||||
| volunteers. |
| Receipts | and | payments | accounts | ||||
|---|---|---|---|---|---|---|---|
| Forthe period from | To | CC16a | |||||
| Unrssulctsd | Restricted | Endowment | |||||
| funds | funds | fullds | Tots Ifunds | Lastyear | |||
| to tire Imsmat | |||||||
| E | toem no arnot t | lo | the nearest E | to the hearest 0 | to Ihe nearest E | ||
| A1 Receipts | |||||||
| Grants | 4,035 | ~5,780 | 49,795 | ||||
| Donauons | 9,070 | 9,070 | |||||
| Hall H re | 0,153 | 8,153 | |||||
| Tuck Shop Sales | 701 | ||||||
| Teddy Fuml | 5,050 | 5,S50 | |||||
| Sub total | |||||||
| (Gros0 | |||||||
| income lor | |||||||
| AR) | 25,103 | 45,780 | 71,443 | ||||
| A2Asset and | |||||||
| Investment | |||||||
| sales, (see | |||||||
| table). | |||||||
| Sub total | |||||||
| Total | |||||||
| receipts | ts,yo3 | 71,483 | |||||
| A3 Payments | |||||||
| salary Costs | 5,400 | 19,155 | |||||
| Youth C40 | |||||||
| acames | S,S22 | 1,355 | 7,977 | ||||
| Selene | |||||||
| Rehroshment | |||||||
| Espehdt le |
0,003 | ||||||
| En pmem |
116 | ||||||
| Tnsmns | 1,229 | 105 | 1,414 | ||||
| IT and | |||||||
| Commm cat ons | |||||||
| EmmneWn! | 1,097 | 155 | 2,052 | ||||
| 170 | 170 | ||||||
| Sub total | 22,150 | 51,731 | |||||
| A4Asset snd | |||||||
| investment | |||||||
| purchases, | |||||||
| (ses tablet | |||||||
| Sub total | |||||||
| tsl paymenfs | 22,100 | 29,577 | 51,737 | ||||
| sl(payments) | 3,843 | 10,183 | 19,728 | ||||
| As Transfers | |||||||
| As Cash fund | 25,455 | 9,100 | |||||
| this year end | 28,990 | 25,292 |