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2024-03-31-accounts

Trustees’ Annual Report for the period

From 1[st] April 2023 Period start date To 31[st] March 2024 Period end date

Charity name: Bury Athletic Club

Charity registration number: 1193322

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The object of the charity is:
1) The advancement of public participation
in athletics as a sport
2) To provide recreational facilities and/or
organise recreational activities, available
to members of the public at large, with
the object of improving the conditions of
life.
 athletics is defined as the England
Athletics recognised disciplines of track and
field, road running, cross country, trail
running, fell running, ultra-distance running
and race walking.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 In furtherance of the above the charity shall:
i)
Provide a base for successful
competitive athletics and to develop
the full potential of each member;
ii)
Encourage enthusiastic coaches,
officials, administrators and other
helpers within the club and provide
opportunities for qualification and
experience; and
iii)
Provide a base for those wishing to
exercise as a recreational activity or
to improve their health / physical
fitness.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees of the charity have taken due
regard to the guidance issued by the Charity
Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Policy on grant making Para 1.38 N/A

1

Policy on social investment
including program related
investment		 Para 1.38 N/A
Contribution made by
volunteers		 Para 1.38 Bury AC is extremely grateful for the
significant contribution made by its
volunteers. These include trustees,
committee members, coaches, officials and
other helpers. Thousands of hours are given
in voluntary service.
Other N/A

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Organisation
Bury Athletic Club was registered as a
charitable incorporated organisation (CIO)
on the 29thJanuary 2021. The current Board
comprises of seven trustees.
Three committees oversee the operational
management of the CIO. These are the
Athletics Management Committee; the
Finance, Audit and Risk Committee and the
Facilities Committee. These report into the
board of trustees who hold overall
responsibility for development of the club
and to ensure it meets its charitable object.
The vision of the club (in support of the
charitable objective) is to:
•
promote Athletics and the Club in the
local community and emphasise the
wellbeing athletics creates;
•
offer first class coaching in track and
field, cross country and road running
•
offer competition opportunities in track
and field, cross country and road
running;
•
provide first class training facilities for
members that can be made available to
the wider community;
•
ensure a duty of care to all members of
the club;
•
provide all its services in a way that is
fair to everyone;
•
ensure that all present and future
members receive fair and equal
treatment;

2

Membership and affiliation

Membership during the year reached a peak of 407 members. This comprised of 251 competitive athletes, 128 social athletes (includes 80 under 11s) with the remainder being volunteers (coaches, officials, helpers). The club is on an overall growth trajectory.

The club is affiliated to England Athletics and pays an annual affiliation fee. All of the club’s members are registered with England Athletics and the competitive members pay a registration fee which is collected as part of the club membership arrangements. For 2023/24 the registration fee for athletes was £17. Through the affiliation with England Athletics the club is able to adopt the key national policies such as the safeguarding policy and the national codes of conduct.

The club is also affiliated to Northern Athletics and pays an annual affiliation fee to them which is based on the number of competitive members the club has. Again, this fee is collected as part of the club’s membership arrangements. This fee is currently set at £2 per athlete.

The membership fees for the club (not including the registration/affiliation fees) for the year was £20 for junior/student members and £35 for senior members. The trustees set the level of the membership fees to ensure that the club is inclusive. However, the club also operates a hardship system that allow the trustees to waive the membership fees and training fees of members who are facing significant financial hardship. Trustees agreed to hold the current fee levels for 2024/25.

Training and Competition

The club’s organised training nights are each Tuesday and Thursday. Training commences at 6.00pm for the younger groups and the club closes at about 8.30pm. Sessions are run under the guidance of qualified and accredited coaches and

3

coaching assistants, together with some
support from helpers. There is a £3 training
fee for members participating in sessions.
For family groups, the second member is
charged £2. It is also possible for members
to pre-book training sessions for the month
ahead. The current price is £50 for a family;
£20 for an individual member and £15 for a
second family member.
All the coaching team are volunteers and
dedicate countless hours in supporting their
athletes. They are in turn supported by the
club through funding for their development to
be fully accredited in their respective roles
with UK Athletics. Some coaches do hold
additional sessions which are open to all
members in the coaches age group. The
following groups operate as part of the club’s
coaching structure:
•
Under 9s and Under 11s
•
Under 13s
•
Under 15s
•
Under 17s sprints/hurdles/jumps
•
Under 17s endurance
•
Senior Endurance
•
Senior Sprints
•
Senior Development Group
•
Jumps (horizontal and vertical)
•
Throws
The club offers a variety of competitive
opportunities for members and these are
delivered through local and national leagues.
They include:
•
Red Rose Cross Country League
•
South East Lancs Cross Country League
•
Greater Manchester Cross Country
Championships
•
North of England Cross Country
Championships
•
National Cross Country Championships
•
Greater Manchester Sportshall League
•
Greater Manchester Road Relays
•
North of England Road Relays
•
Cheshire Track and Field League
•
North of England Track and Field
League
•
Youth Development Leagues (Lower and
Upper)
•
Greater Manchester Track and Field
Championships
•
North of England Track and Field
Championships (Indoors and Outdoors)
•
National Track and Field Championships
(Indoors and Outdoors)

4

The senior section also organises a Grand
Prix programme that sees members
compete over a variety of different surfaces
and events to identify the most competitive
athletes in male and female senior and
masters categories.
In April the club hosted a Track Mile event to
celebrate the official opening of the
resurfaced track facilities. The track was
opened by honorary guests Jack Buckner,
the CEO of British Athletics, Cllr Shaheena
Haroon, the Mayor of Bury and Jean
Simpson MBE, the club’s president.
In August the club celebrated promotion to
the Premier League of the North of England
Track and Field League. They were
promoted as league champions from the first
division.
In February the club celebrated when club
member Anna Gisbourne was selected to
represent England at an indoor international
in Belgium. This was a superb achievement
for the 16 year old.
Community and Charity Engagement
The club works with a number of other
groups to give them support and access to
the Market Street facilities. This is done by
way of hiring agreements. The various
groups that used the facility during 2023/24
include:
•
Action 4 Children
•
Wheels for All
•
Persona
•
Jigsaw
•
The Dinatones Morris Dancers
•
Bury College of Further Education
•
Local Primary Schools
•
Local Secondary Schools
•
Other local athletics clubs
•
Lancashire Race Walking Club
•
Accessible Festival
•
Other ad hoc users

The club has a charging structure in place for hirers with group sessions charged at £40 for the first hour followed by £30 for subsequent hours. There is an additional cost of £5 per hour for the use of floodlights and £5 per hour for the use of the clubhouse. Ad hoc users are charged at £3 per session. These charges are made so the club can cover the cost of running the facility and also to generate cash reserves for future

5

improvement projects. This pricing structure will be reviewed in 2024/25.

The club estimates that over the year more than 5000 different users benefitted from the use of the facilities. The trustees therefore believe the CIO is achieving its charitable object.

Facilities

The charity has put its new track and field facilities to good use through 2023 and 2024. Plans are in place to extend its usage, particularly as a competition venue for 2024/25. The next challenges faced by the charity relate to some of the other facilities on the Market Street site. These relate specifically to poor condition of the clubhouse; the longevity of the floodlights at the site and the condition of the surface of the car park area and the width of the access road onto the site. Trustees have explored a large variety of different funding streams to raise the capital required to upgrade the facilities detailed above. Applications have by and large been unsuccessful and the charity is aware that Bury Council, as the owners of the site, have very limited financial reserves which could be drawn upon to assist in upgrading facilities. This presents a threat to the charities operations as the facilities are critical in delivering operations, especially with local charities, and generating income. The trustees will continue to explore funding and grant opportunities so that the vital remedial work can be undertaken.

Club Awards In November the club was honoured to receive the runners up award in the England Athletics North West Region Club of the Year for 2023. In December the club celebrated its achievements for 2023 at its annual presentation evening. It provided the club with the opportunity to thank the trustees and the volunteer coaches, officials and Awards included the categories of coaches’ male and female athlete of the year, team manager’s male and female athlete of the year, senior Grand Prix competition male and female winners and trustees special awards.

6

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity had £55,632 in the bank at the
end of the period. This comprised of
£5,800 in the current account and £49,832
in the savings account.
The charity’s turnover for the period was
£98,809. With a cost of goods sold by the
CIO in the period amounting to £1,172, the
gross profit for the charity was £97,637.
The total administrative costs for the
charity for the period was £80,762. This
gave a total of profit for the charity of
£16,874.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Cash reserves were maintained by the
charity so that it could make a financial
contribution to the work to upgrade the
facilities used by the charity. The land and
facilities are owned by Bury Council and
this year they, together with two major
grant providers have financed a project to
resurface the track and update the jump
facilities at the facility as well as upgrading
the throwing facilities. Further work is
required to develop the facility and the
charity sets aside reserves in the savings
account to make a financial contribution to
this ongoing work.
Amount of reserves held Para 1.22 £55,632
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A - The Trustees hold the view that the
charity is a going concern.

Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

7

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Elected by the members of the charity at
the AGM

Reference and Administrative details

Charity name Bury Athletic Club
Other name the charity uses
Registered charity number
Charity’s principal address Bury Athletic Club
Market Street Track
Market Street
Bury
Lancs BL9 9FX

8

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Mark Granby Chair Members
Roger Morley Vice-Chair Members
Helen Vaughan Secretary Members
John Conroy Members
Byron Edwards Members
Susan Wheeldon-
Gorst		 Treasurer Members
Chris Lucas Members

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

9

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 N/A
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 N/A
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets		 N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

10

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Mark Leo Granby

Chair
29thAugust 2024
29thAugust 2024

11

Bury Athletic Club

1193322

Receipts and payments accounts

CC16a

1st April 31st March For the 2023 To 2024 period from

Section A Receipts and payments

A1 Receipts Unrestrict
ed funds
to the
nearest £
0
5,000
13,284
5,759
23,114
37,406
6,460
638
2,730
4,418
-
98,809		 Restrict
ed funds
to the
nearest £		 Endowme
nt funds
to the
nearest £
-
-
-
-
-
-
-
-		 Total
funds
to the
nearest £
0
5,000
13,284
5,759
23,114
37,406
6,460
638
2,730
4,418
-
98,809		 Last year
to the
nearest £

BAC Facilities Donation		 0 - 0 26,470
Donations toBuryAC 5,000 - 5,000 2,000
Membership Subscriptions and
Cards		 13,284 - 13,284 12,099
Event Income 5,759 - 5,759 918
TrainingFees 23,114 23,114 23,915
Facility Hire 37,406 37,406 38,420
Grant Income 6,460 6,460 5,245
Fundraising andDonations 638 638 226
Income Socials and Shop 2,730 - 2,730 1,035
Other Revenue 4,418 - 4,418 9,710
- - - -
Sub total(Gross income
for AR)		 98,809 - 98,809 120,038

A2 Asset and investment sales, (see table).

sales, (see table).
- - - -
Sub total
-		 - - - -
Total receipts 98,809 - 98,809 120,038

A3 Payments

A3 Payments
Salaries (inc National Insurance
cont)		 18,028
Repairs and Maintenance 5,304
Cleaning **4,762 **
General Expenses 2,383
Insurance 6,989
- 18,028 19,735
- 5,304 7,193
- **4,762 ** 4,706
- 2,383 1,616
- 6,989 6,172

12

Profit/loss on Sale of Assets 12,564 - 12,564 0
Equipment Depreciation 6,616 - 6,616 13,902
Petrol 473 - 473 377
IT Software and Consumables 1,560 - 1,560 2,077
Light, power and heating 7,261 - 7,261 8,721
Water Rates 120 - 120 79
Telephone and Internet 709 - 709 726
Commission - Stripe and Sum Up 1,321 - 1,321 1,058
EA Affiliation **4,632 ** - **4,632 ** 4,230
Staff Training 223 - 223 934
Subscriptions - - - -
Entry Fees - Team and Individual 3,830 - 3,830 2,523
Trophies and Awards 495 - 495 517
Socials 893 - 893 712
Printing & Stationary, Postage 25 - 25 **52 **
Minor Sports Equipment 1,862 - 1,862 29
BACF Legacy Payment - - - -
10
Bank Fees 4 - 4 -
Cost of Goods Sold 732 - 732 1,204
Audit & Accountancy Fees 709 - 709 2,405
Sub total 81,934 - 81,934 78,958

A4 Asset and investment purchases, (see table)

A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total
- - - - -
Total payments 81,934 - 81,934 78,958
Net of
receipts/(payments) 16,874 - 16,874 41,080
A5 Transfers between
funds - - **- ** -
A6 Cash funds last year
end 107,559 - 107,559 66,479
Cash funds this year end 124,433 - 124,433 107,559

13

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary
assets
B3 Investment assets
B4 Assets retained for
the charity’s own use
B5 Liabilities
Signed by one or two trustees
on behalf of all the trustees		 Details
Current Account
Savings Account
Total cash funds
(agree balances with receipts and
payments account(s))
Details
Accrued Income
Details
Details
Tangible Assets
Details
Accruals
Signature		 Unrestrict
ed funds
Restrict
ed funds
to nearest £
to nearest
£
5,800
49,832
-
55,632
OK
Agreemen
t Error
Unrestrict
ed funds
Restrict
ed funds
to nearest £
to nearest
£
10,150
-
-
-
Fund to
which asset
belongs
Cost
(optional)
-
Fund to
which asset
belongs
Cost
(optional)
-
-
-
Fund to
which
liability
relates
Amount
due
(optional)
896
-
Print Name
MARK LEO GRANBY		 Endowme
nt funds
to nearest £
-
-
-
-
OK
Endowme
nt funds
to nearest £
-
-
Current
value
(optional)
-
Current
value
(optional)
59,547
-
-
When due
(optional)
Date of
approval
MARK LEO GRANBY 29/08/2024

14

Bury Athletic Club 1193322 Receipts and payments accounts CC16a 1st April 2023 31st March For the To 2024 period from

Section A Receipts and payments
Unrestric
ted funds
Restricted
funds
to the
nearest
£
to the
nearest £
A1 Receipts
BAC Facilities Donation
0
Donations to Bury AC
5,000
Membership Subscriptions and Cards
13,284
Event Income
5,759
Training Fees
23,114
Facility Hire
37,406
GrantIncome
6,460
Fundraising and Donations
638
Income Socials and Shop
2,730
Other Revenue
4,418
-
Sub total(Gross income for
AR)
98,809		 Section A Receipts and payments
Unrestric
ted funds
Restricted
funds
to the
nearest
£
to the
nearest £
A1 Receipts
BAC Facilities Donation
0
Donations to Bury AC
5,000
Membership Subscriptions and Cards
13,284
Event Income
5,759
Training Fees
23,114
Facility Hire
37,406
GrantIncome
6,460
Fundraising and Donations
638
Income Socials and Shop
2,730
Other Revenue
4,418
-
Sub total(Gross income for
AR)
98,809		 Section A Receipts and payments
Unrestric
ted funds
Restricted
funds
to the
nearest
£
to the
nearest £
A1 Receipts
BAC Facilities Donation
0
Donations to Bury AC
5,000
Membership Subscriptions and Cards
13,284
Event Income
5,759
Training Fees
23,114
Facility Hire
37,406
GrantIncome
6,460
Fundraising and Donations
638
Income Socials and Shop
2,730
Other Revenue
4,418
-
Sub total(Gross income for
AR)
98,809		 Endowment
funds
to the nearest
£
-
-
-
-
-
-
-
-		 Total
funds
to the
nearest £
0
5,000
13,284
5,759
23,114
37,406
6,460
638
2,730
4,418
-
98,809
A1 Receipts Unrestric
ted funds
to the
nearest
£
0
5,000
13,284
5,759
23,114
37,406
6,460
638
2,730
4,418
-
98,809		 Last year
to the
nearest £

BAC Facilities Donation		 0 - 0 26,470
Donations to Bury AC 5,000 - 5,000 2,000
Membership Subscriptions and Cards 13,284 - 13,284 12,099
Event Income 5,759 - 5,759 918
Training Fees 23,114 23,114 23,915
Facility Hire 37,406 37,406 38,420
GrantIncome 6,460 6,460 5,245
Fundraising and Donations 638 638 226
Income Socials and Shop 2,730 - 2,730 1,035
Other Revenue 4,418 - 4,418 9,710
- - - -
Sub total(Gross income for
AR)		 98,809 - 98,809 120,038

A2 Asset and investment sales, (see table).

A2 Asset and investment
sales, (see table).
- - - -
Sub total
-		 - - - -
Total receipts 98,809 - 98,809 120,038
A3 Payments
Salaries (inc National Insurance cont) 18,028 - 18,028 19,735
Repairs and Maintenance
5,304 - 5,304 7,193
Cleaning
4,762 - 4,762 4,706
General Expenses
2,383 - 2,383 1,616
Insurance
6,989 - 6,989 6,172
Profit/loss on Sale of Assets
12,564 - 12,564 0
Equipment Depreciation
6,616 - 6,616 13,902
Petrol
473 - 473 377
IT Software and Consumables
1,560 - 1,560 2,077
Light, power and heating
**7,261 ** - **7,261 ** 8,721
Water Rates
120 - 120 79
Telephone and Internet
709 - 709 726
Commission - Stripe and Sum Up
1,321 - 1,321 1,058
EA Affiliation
4,632 - 4,632 4,230
Staff Training
223 - 223 934
Subscriptions
- - - -
Entry Fees - Team and Individual
3,830 - 3,830 2,523
Trophies and Awards
495 - 495 517
Socials
893 - 893 712
Printing & Stationary, Postage
25 - 25 52
Minor Sports Equipment
1,862 - 1,862 29
BACF Legacy Payment -
- - - 10
Bank Fees
4 - 4 -
Cost of Goods Sold
732 - 732 1,204
Audit & Accountancy Fees
709 - 709 2,405
Sub total
81,934 - 81,934 78,958
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total
- - - - -
Total payments 81,934 - 81,934 78,958
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end		 16,874 - 16,874 41,080
- - **- ** -
107,559 - 107,559 66,479
124,433 - 124,433 107,559

Section B Statement of assets and liabilities at the end of the period

Unrestricted Restrict Endowme funds ed nt funds Categories Details funds to nearest £ to nearest to nearest £ £ B1 Cash funds Current Account 5,800 - Savings Account 49,832 - - - Total cash funds 55,632 - (agree balances with receipts and Agreeme payments account(s)) OK nt Error OK Unrestricted Restrict Endowme funds ed nt funds funds to nearest £ to nearest to nearest £ Details £ B2 Other monetary assets Accrued Income 10,150 - - - - - Current Fund to which Cost value asset belongs (optional) Details (optional) B3 Investment assets - - Current Fund to which Cost value asset belongs (optional) Details (optional) B4 Assets retained for the Tangible Assets 59,547 charity’s own use - - - - - Fund to which Amount When due liability relates due (optional) Details (optional) B5 Liabilities Accruals 896 -

Signed by one or two trustees on behalf of all the trustees

Signature Print Name
MARK LEO GRANBY		 Date of
approval
MARK LEO GRANBY 29/08/2024

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the Charity Name trustees/directors/ Bury Athletic Club members of On accounts for the year 31 March 2024 ended Charity no.: 1193322 Company no.: CE024754 Set out on pages Accounts pages 1 to 14 I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024. Responsibilities and As the charity’s trustees of the Company (who are also the directors of the basis of report company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”). Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention which give me cause to believe that: • accounting records were not kept in accordance with section 386 of the Companies Act 2006; or • the accounts do not accord with such records; or • the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or •the accounts have not been prepared in accordance with the Charities SORP (FRS102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

1

October 2018

IER

Signed: Name: Peter G Nicol Relevant professional FCA qualification(s) or body (if any):

Date: 5 September 2024

Address: Tower House, 269 Walmersley Road, Bury BL9 6NX

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of None any items that the examiner wishes to disclose .

2

October 2018

IER