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2023-03-31-accounts

Trustees’ Annual Report for the period

From 1[st] April 2022 To 31[st] March 2023

Charity name: Bury Athletic Club

Charity registration number: 1193322

Objectives and Activities
Summary of the purposes of
the charity as set out in its
governing document		 The object of the charity is:
1) The advancement of public participation in athletics as a sport
2) To provide recreational facilities and/or organise recreational
activities, available to members of the public at large, with the
object of improving the conditions of life.
 athletics is defined as the England Athletics recognised disciplines of
track and field, road running, cross country, trail running, fell running,
ultra-distance running and race walking.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 In furtherance of the above the charity shall:
i)
Provide a base for successful competitive athletics and to
develop the full potential of each member;
ii)
Encourage enthusiastic coaches, officials, administrators and
other helpers within the club and provide opportunities for
qualification and experience; and
Provide a base for those wishing to exercise as a recreational activity
or to improve their health / physical fitness.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 The trustees of the charity have taken due regard to the guidance
issued by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

N/A Policy on grant making N/A Policy on social investment including program related investment

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Bury AC celebrates the significant contribution made by its volunteers. These include trustees, committee members, coaches, officials and Contribution made by other helpers. Thousands of hours are given in voluntary service. volunteers N/A Other

Achievements and Performance

Organisation

Bury Athletic Club was registered as a charitable incorporated organisation (CIO) on the 29[th] January 2021. At the first club’s first Summary of the main AGM in its new charity format on 20[th] July 2022, the original founding achievements of the charity, six trustees retired, in line with the constitution. Five of them were identifying the difference the reappointed by the members (again in line with the constitution) and charity’s work has made to two additional trustees were also appointed. the circumstances of its beneficiaries and any wider Thee committees oversee the operational management of the CIO. benefits to society as a These are the Athletics Management Committee; the Finance, Audit whole. and Risk Committee and the Site Development Committee. These report into the board of trustees who hold overall responsibility for development of the club and to ensure it meets its charitable object.

The vision of the club (in support of the charitable objective) is to: The vision of the club (in support of the charitable objective) is to:
• promote Athletics and the Club in the local community and
emphasise the wellbeing athletics creates;
• offer first class coaching in track and field, cross country and road
running
• offer competition opportunities in track and field, cross country and
road running;
• provide first class training facilities for members that can be made
available to the wider community;
• ensure a duty of care to all members of the club;
• provide all its services in a way that is fair to everyone;
• ensure that all present and future members receive fair and equal
treatment;
• be non-profit making, but ensure that surpluses are re-invested to
further the charitable objects of the club;
• promote equal opportunities for all people regardless of their
ability, disability, race, nationality, ethnicity, gender or sexual
orientation.

Membership and affiliation

Membership during the year reached a peak of 413 members. There were 96 resignations at the end of the membership year leaving the club with 317 members comprising of 203 competitive athletes, 87 social athletes (includes 67 under 11s) with the remainder being volunteers (coaches, officials, helpers). The club is on an overall growth trajectory, welcoming 118 new members over the last 12 months, so even with 96 resignations the net growth has been 22.

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The club is affiliated to England Athletics and pays an annual affiliation fee. All of the club’s members are registered with England Athletics and the competitive members pay a registration fee which is collected as part of the club membership arrangements. For 2022/23 the registration fee for athletes was £16. Through the affiliation with England Athletics the club is able to adopt the key national policies such as the safeguarding policy and the national codes of conduct.

The club is also affiliated to Northern Athletics and pays an annual affiliation fee to them which is based on the number of competitive members the club has. Again, this fee is collected as part of the club’s membership arrangements. This fee is currently set at £2 per athlete.

The membership fees for the club (not including the registration/affiliation fees) for the year was £15 for junior/student members and £30 for senior members. The trustees set the level of the membership fees to ensure that the club is inclusive. However, the club also operates a hardship system that allow the trustees to waive the membership fees and training fees of members who are facing significant financial hardship. Trustees reviewed the fee structure during the year and in light of post Covid costs, inflation and energy price increases the trustees agreed to increase core membership fees for 2022/23 to £20 for junior/student members and £35 for senior members.

Training and Competition

The club’s organised training nights are each Tuesday and Thursday. Training commences at 6.00pm for the younger groups and the club closes at about 8.30pm. Sessions are run under the guidance of qualified and accredited coaches and coaching assistants, together with some support from helpers. There is a £3 training fee for members participating in sessions. For family groups, the second member is charged £2. It is also possible for members to pre-book training sessions for the month ahead. The current price is £50 for a family; £20 for an individual member and £15 for a second family member.

All the coaching team are volunteers and dedicate countless hours in supporting their athletes. They are in turn supported by the club through funding for their development to be fully accredited in their respective roles with UK Athletics. Some coaches do hold additional sessions which are open to all members in the coaches age group. The following groups operate as part of the club’s coaching structure: • Under 9s and Under 11s

The club offers a variety of competitive opportunities for members and these are delivered through local and national leagues. They include: • Red Rose Cross Country League

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The senior section also organise a Grand Prix programme that sees members compete over a variety of different surfaces and events to identify the most competitive athletes in male and female senior and masters categories.

Community and Charity Engagement

The club works with a number of other groups to give them support and access to the Market Street facilities. This is done by way of hiring agreements. The various groups that used the facility during 2022/23 include:

The club has a charging structure in place for hirers with group sessions charged at £40 for the first hour followed by £30 for subsequent hours. There is an additional cost of £5 per hour for the use of floodlights and £5 per hour for the use of the clubhouse. Ad hoc users are charged at £3 per session. These charges are made so the club can cover the cost of running the facility and also to generate cash reserves for future improvement projects. This pricing structure will be reviewed in 2023/24.

The club estimates that over the year more than 5000 different users benefitted from the use of the facilities. The trustees therefore believe the CIO is achieving its charitable object.

Facilities

For the CIO to use the track and field facilities for training and competition they must be compliant with the standards laid out in the UK Athletics Trackmark guidance. Working with colleagues at Bury Council funding was secured from Veolia and Suez that enabled work to resurface the track and update the jump runway facilities as two

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distinct projects. The total cost of the work was £315,000. Sportslabs were commissioned to coordinate the projects and the work got underway in August 2022. Hunts Contractors worked hard with other sub-contractors to deliver the projects within the agreed timescales. As well as the two main projects, additional work was done to enhance the long throws facilities, including the installation of a walkway to provide access to the cage for wheelchair users. The track was resurfaced and relined by the middle of October 2022 although some remedial work is required on the jump runways and this will be completed in 2023/24. The track was handed back to the club by the project managers and constructers at the end of October and on 11th November 2022, the facility received TrackMark accreditation from UKA which is valid for training and competition for three years The club wishes to place on record our thanks to Ed Hunt from UKA, Jackie Veal from Bury Council, Callum Hirst from Sportslabs, Matthew Pickersgill from Hunts Contractors, Colin Ashton from Polytan and trustees John Conroy and Roger Morley for the hard work on bringing the project to a successful conclusion. Club Annual Awards In December the club celebrated its achievements for 2022 at its annual presentation evening. It provided the club with the opportunity to thank the trustees and the volunteer coaches, officials and helpers without whom it could not operate. Honorary president Jean Simpson MBE presented the awards that covered the categories of coaches’ male and female athlete of the year, team manager’s male and female athlete of the year, senior Grand Prix competition male and female winners and trustees special awards.

Financial Review

Review of the charity’s
financial position at the end
of the period		 The charity had £34,004 in the bank at the end of the period. This
comprised of £12,783 in the current account and £21,221 in the
savings account.
The charity’s turnover for the period was £120,038. With a cost of
goods sold by the CIO in the period amounting to £1204, the gross
profit for the charity was £118,834. The total administrative costs for
the charity for the period was £77,753. This gave a total of profit for the
charity of £41,080.
Statement explaining the
policy for holding reserves
stating why they are held		 Reserves were maintained by the charity so that it could make a
financial contribution to the work to upgrade the facilities used by the
charity. The land and facilities are owned by Bury Council and this year
they, together with two major grant providers have financed a project to
resurface the track and update the jump facilities at the facility as well
as upgrading the throwing facilities. Further work is required to develop
the facility and the charity sets aside reserves in the savings account to
make a financial contribution to this ongoing work.
Amount of reserves held £34,004
Reasons for holding zero
reserves		 N/A

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Details of fund materially in
deficit		 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 N/A - The Trustees hold the view that the charity is a going concern.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising) Investment policy and objectives including any social investment policy adopted A description of the principal risks facing the charity Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Elected by the members of the charity at the AGM

Reference and Administrative details

Charity name Bury Athletic Club
Other name the charity uses
Registered charity number 119332
Charity’s principal address Bury Athletic Club
Market Street Track
Market Street
Bury
Lancs BL9 9FX

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Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Mark Granby Chair Members
Roger Morley Vice-Chair Members
Helen Vaughan Secretary Members
John Conroy Members
Byron Edwards Members
Susan Wheeldon-
Gorst		 Treasurer Appointed 20 July 2022 Members
Chris Lucas Appointed 20 July2022 Members

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

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Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 N/A
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 N/A
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets		 N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Mark Leo Granby Position (eg Secretary, Chair Chair, etc) Date 20th November 2023

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Bury Athletic Club

1193322

Receipts and payments accounts

CC16a accounts 1st April 31st March For the 2022 To 2023 period from

Section A Receipts and payments

A1 Receipts Unrestrict
ed funds
to the
nearest £
26,470
2,000
12,099
918
23,915
38,420
5,245
226
1,035
9,710
-
120,038		 Restrict
ed funds
to the
nearest £
-
-
-
-
-
-
-
-
-
-
-
-		 Endowme
nt funds
to the
nearest £
-
-
-
-
-
-
-
-
-
-
-
-		 Total
funds
to the
nearest £
26,470
2,000
12,099
918
23,915
38,420
245
226
1,035
9,710
-
120,038		 Last year
to the
nearest £

BAC Facilities Donation		 26,470 - - 26,470 38,394
Bury AC Donation 2,000 - - 2,000 20,133
Membership Subscriptions and
Cards		 12,099 - - 12,099 1,693
Event Income 918 - - 918 985
Training Fees 23,915 - - 23,915 10,892
Facility Hire 38,420 - - 38,420 8,265
Grant Income 5,245 - - 245 10,521
Fundraising and Donations 226 - - 226 247
Income Socials and Shop 1,035 - - 1,035 948
Other Revenue 9,710 - - 9,710 335
- - - - -
Sub total(Gross income
for AR)		 120,038 - - 120,038 92,413

A2 Asset and investment sales, (see table).

sales, (see table).
- - - - -
Sub total
-		 - - - -
Total receipts 120,038 - - 120,038 92,413

A3 Payments

A3 Payments
Salaries (inc National Insurance
cont)		 19,735 - - 19,735 8,299
Repairs andMaintenance 7,193 - - 7,193 7,588
Cleaning 4,706 - - 4,706 1,499
General Expenses 1,616 - - 1,616 662
Insurance 6,172 - - 6,172 1,373
Professional fees - - - - 1,320
EquipmentDepreciation - - - - 473
Petrol 377 - - 377 144
ITSoftware and Consumables 2,077 - - 2,077 468
Light, power and heating 8,721 - - 8,721 -
Water Rates 79 - - 79 22
Telephone and Internet 726 - - 726 417

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Commission - Stripe and Sum Up 1,058 - - 1,058 444
EA Affiliation 4,230 - - 4,230 135
Staff Training 934 - - 934 -
Subscriptions - - - - 663
Entry Fees - Team and Individual 2,523 - - 2,523 1,366
Trophies and Awards 517 - - 51 569
Socials 712 - - 71 122
Printing & Stationary, Postage 52 - - 5 -
Minor Sports Equipment 29 - - 2 -
BACF Legacy Payment 10 - - 1 -
Bank Fees - - - - 1
Cost of Goods Sold 1,204 - - 1,204 518
Audit & Accountancy Fees 2,405 - - 2,405 -
Sub total 65,056 - - 65,056 26,083
A4 Asset and investment
purchases, (see table)
- - - - -
- - - - -
Sub total - - - - -
Total payments 78,958 - - 78,958 26,083
Net of
receipts/(payments)		 **41,080 ** - - 41,080 66,330
A5 Transfers between
funds - - - - -
A6 Cash funds last year
end **66,330 ** - - - -
Cash funds this year end - - - 41,080 66,330

Section B Statement of assets and liabilities at the end of the period

Unrestrict Restrict Endowme ed funds ed funds nt funds Categories Details to nearest £ to nearest to nearest £ £ B1 Cash funds Current Account 12,783 - - Savings Account 21,221 - - - - - Total cash funds 34,004 - - OK (agree balances with receipts and payments account(s)) OK OK

Unrestricte Restricted Endowmen d funds funds t funds

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----- Start of picture text -----
Details to nearest £ to nearest £ to nearest £
B2 Other monetary - - -
assets
- - -
Fund to Current
Cost
which asset value
(optional)
Details belongs (optional)
B3 Investment assets - -
Fund to Current
Cost
which asset value
(optional)
Details belongs (optional)
B4 Assets retained for Tangible Assets -
77,897
the charity’s own use -
-
-
-
Fund to Amount due When due
which (optional) (optional)
liability
Details relates
B5 Liabilities Accruals 13,153
-
Signed by one or two trustees Date of
on behalf of all the trustees Signature Print Name
approval
Mark Leo Granby 20/11/23
----- End of picture text -----

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Bury Athletic Club Charity Number 1193322

Year End Accounts for 2022-23

Profit and Loss

Bury Athletic Club

For the year ended 31 March 2023 Turnover

Turnover
Annual subscriptions 11,009.75
BAC Facilities Donation 26,470.00
BuryAthletic Club Donation 2,000.00
EasyFundraising 226.03
Event income 918.00
Grant income 5,245.00
Interest Income 53.86
Membershipcards 1,089.00
Other Revenue 9,655.94
ShopSales ie Vests 778.00
Socials Income 257.00
TrainingFees 23,915.34
Use of facilities 38,420.00
Total Turnover 120,037.92
Cost of Sales
Cost of Goods Sold 1,125.39
Tuck ShopPurchases 78.99
Total Cost of Sales 1,204.38
Gross Profit 118,833.54
Administrative Costs
Audit & Accountancyfees 2,404.64
Cleaning 4,706.05
Depreciation Expense 13,901.94
EA Levy 4,230.00
General Expenses 1,616.47
Insurance 6,172.50
IT Software and Consumables 2,076.66
Light,Power,Heating 8,720.58
Minor Sports Equipment 28.98
Oldpayments on behalf of BACF (10.30)
Petrol 377.22
Printing& Stationery,Postage 51.95
Repairs & Maintenance 7,192.99
Salaries 19,735.40
Socials 712.50
Staff Training 933.96
Stripe Commission 1,042.65
Sum Up Commission 14.99
Team & Individual EntryFee 2,521.64
Telephone & Internet 726.25
Trophies & Awards 517.39
Water Rates 78.84
Total Administrative Costs 77,753.30
Operating Profit 41,080.24
Profit on Ordinary Activities Before
Taxation		 41,080.24
Profit after Taxation 41,080.24

Balance Sheet Bury Athletic Club As at 31 March 2023

Account 31 Mar
2023
Fixed Assets
Tangible Assets
Equipment 62,058.05
Leasehold Improvements 24,235.00
Less Accumulated Depreciation on
Equipment		 (7,050.39)
Less Accumulated Depreciation on Sports
Equipment		 (7,324.58)
Sports Equipment 5,961.31
Total Tangible Assets 77,879.39
Total Fixed Assets
Current Assets		 77,879.39
Cash at bank and in hand
Current Account 12,783.36
Savings Account 21,221.43
Total Cash at bank and in hand 34,004.79
Accrued Income 7,468.00
1,360.08
42,832.87
Accruals 13,153.00
Total Creditors: amounts falling due
within one year
Capital and Reserves		 13,153.00
Net Current Assets (Liabilities) 29,679.87
Total Assets less Current Liabilities 107,559.26
Net Assets 107,559.26
Current Year Earnings 41,080.24
Retained Earnings 66,479.02
Total Capital and Reserves 107,559.26

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Bury Athletic Club On accounts for the year ended 31 March 2023 Charity no (if any} 1193322 Set out on pages 1 to 11 I report lo the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110312023. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the Acr}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying OLrt my examination, I have followed the applicable Directions given by the Charity Commission under section 145(51(bl of the Act. I have completed my examination. I confimi that no material matters have come to My attention in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordan￿ with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Date: 29 November 2023 Signed: Name: Peter G Nicol Relevant professional qualrfication(s) or body (if any): FCA Address: Tower House 269 Walmersley Road Bury BL9 6NX IER October 2018

Section B Disclosure Only complete iflhe examiner needs to highlight matters of concern (see CC32, Independent examinalion of charity accounts.. directions and guidance for examiners). None Give here brfef details of any items that the examiner wishes to disclose. IER October 2018