## **Trustees’ Annual Report for the period**
**From 1[st] April 2022 To 31[st] March 2023**
**Charity name: Bury Athletic Club**
**Charity registration number: 1193322**
## **Objectives and Activities**
|||
|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|The object of the charity is:
1) The advancement of public participation in athletics* as a sport
2) To provide recreational facilities and/or organise recreational
activities, available to members of the public at large, with the
object of improving the conditions of life.
* athletics is defined as the England Athletics recognised disciplines of
track and field, road running, cross country, trail running, fell running,
ultra-distance running and race walking.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|In furtherance of the above the charity shall:
i)
Provide a base for successful competitive athletics and to
develop the full potential of each member;
ii)
Encourage enthusiastic coaches, officials, administrators and
other helpers within the club and provide opportunities for
qualification and experience; and
Provide a base for those wishing to exercise as a recreational activity
or to improve their health / physical fitness.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|The trustees of the charity have taken due regard to the guidance
issued by the Charity Commission on public benefit.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
N/A Policy on grant making N/A Policy on social investment including program related investment
1
Bury AC celebrates the significant contribution made by its volunteers. These include trustees, committee members, coaches, officials and Contribution made by other helpers. Thousands of hours are given in voluntary service. volunteers N/A Other
## **Achievements and Performance**
## **Organisation**
Bury Athletic Club was registered as a charitable incorporated organisation (CIO) on the 29[th] January 2021. At the first club’s first Summary of the main AGM in its new charity format on 20[th] July 2022, the original founding achievements of the charity, six trustees retired, in line with the constitution. Five of them were identifying the difference the reappointed by the members (again in line with the constitution) and charity’s work has made to two additional trustees were also appointed. the circumstances of its beneficiaries and any wider Thee committees oversee the operational management of the CIO. benefits to society as a These are the Athletics Management Committee; the Finance, Audit whole. and Risk Committee and the Site Development Committee. These report into the board of trustees who hold overall responsibility for development of the club and to ensure it meets its charitable object.
|The vision of the club (in support of the charitable objective) is to:|The vision of the club (in support of the charitable objective) is to:|
|---|---|
|•|promote Athletics and the Club in the local community and|
||emphasise the wellbeing athletics creates;|
|•|offer first class coaching in track and field, cross country and road|
||running|
|•|offer competition opportunities in track and field, cross country and|
||road running;|
|•|provide first class training facilities for members that can be made|
||available to the wider community;|
|•|ensure a duty of care to all members of the club;|
|•|provide all its services in a way that is fair to everyone;|
|•|ensure that all present and future members receive fair and equal|
||treatment;|
|•|be non-profit making, but ensure that surpluses are re-invested to|
||further the charitable objects of the club;|
|•|promote equal opportunities for all people regardless of their|
||ability, disability, race, nationality, ethnicity, gender or sexual|
||orientation.|
## **Membership and affiliation**
Membership during the year reached a peak of 413 members. There were 96 resignations at the end of the membership year leaving the club with 317 members comprising of 203 competitive athletes, 87 social athletes (includes 67 under 11s) with the remainder being volunteers (coaches, officials, helpers). The club is on an overall growth trajectory, welcoming 118 new members over the last 12 months, so even with 96 resignations the net growth has been 22.
2
The club is affiliated to England Athletics and pays an annual affiliation fee. All of the club’s members are registered with England Athletics and the competitive members pay a registration fee which is collected as part of the club membership arrangements. For 2022/23 the registration fee for athletes was £16. Through the affiliation with England Athletics the club is able to adopt the key national policies such as the safeguarding policy and the national codes of conduct.
The club is also affiliated to Northern Athletics and pays an annual affiliation fee to them which is based on the number of competitive members the club has. Again, this fee is collected as part of the club’s membership arrangements. This fee is currently set at £2 per athlete.
The membership fees for the club (not including the registration/affiliation fees) for the year was £15 for junior/student members and £30 for senior members. The trustees set the level of the membership fees to ensure that the club is inclusive. However, the club also operates a hardship system that allow the trustees to waive the membership fees and training fees of members who are facing significant financial hardship. Trustees reviewed the fee structure during the year and in light of post Covid costs, inflation and energy price increases the trustees agreed to increase core membership fees for 2022/23 to £20 for junior/student members and £35 for senior members.
## **Training and Competition**
The club’s organised training nights are each Tuesday and Thursday. Training commences at 6.00pm for the younger groups and the club closes at about 8.30pm. Sessions are run under the guidance of qualified and accredited coaches and coaching assistants, together with some support from helpers. There is a £3 training fee for members participating in sessions. For family groups, the second member is charged £2. It is also possible for members to pre-book training sessions for the month ahead. The current price is £50 for a family; £20 for an individual member and £15 for a second family member.
All the coaching team are volunteers and dedicate countless hours in supporting their athletes. They are in turn supported by the club through funding for their development to be fully accredited in their respective roles with UK Athletics. Some coaches do hold additional sessions which are open to all members in the coaches age group. The following groups operate as part of the club’s coaching structure: • Under 9s and Under 11s
- Under 13s
- Under 15s
- • Under 17s sprints/hurdles/jumps
- Under 17s endurance
- • Senior Endurance • Senior Sprints
- • Senior Development Group
- • Jumps (horizontal and vertical) • Throws
The club offers a variety of competitive opportunities for members and these are delivered through local and national leagues. They include: • Red Rose Cross Country League
3
- South East Lancs Cross Country League
- Greater Manchester Cross Country Championships
- North of England Cross Country Championships
- National Cross Country Championships
- Greater Manchester Sportshall League
- Greater Manchester Road Relays
- North of England Road Relays
- Cheshire Track and Field League
- North of England Track and Field League
- Youth Development Leagues (Lower and Upper)
- Greater Manchester Track and Field Championships
- North of England Track and Field Championships (Indoors and Outdoors)
- National Track and Field Championships (Indoors and Outdoors)
The senior section also organise a Grand Prix programme that sees members compete over a variety of different surfaces and events to identify the most competitive athletes in male and female senior and masters categories.
## **Community and Charity Engagement**
The club works with a number of other groups to give them support and access to the Market Street facilities. This is done by way of hiring agreements. The various groups that used the facility during 2022/23 include:
- Action 4 Children
- Wheels for All
- Jigsaw
- The Dinatones Morris Dancers
- Bury College
- Local Primary Schools
- Local Secondary Schools
- Other local athletics clubs
- Lancashire Race Walking Club
- Accessible Festival
- Other ad hoc users
The club has a charging structure in place for hirers with group sessions charged at £40 for the first hour followed by £30 for subsequent hours. There is an additional cost of £5 per hour for the use of floodlights and £5 per hour for the use of the clubhouse. Ad hoc users are charged at £3 per session. These charges are made so the club can cover the cost of running the facility and also to generate cash reserves for future improvement projects. This pricing structure will be reviewed in 2023/24.
The club estimates that over the year more than 5000 different users benefitted from the use of the facilities. The trustees therefore believe the CIO is achieving its charitable object.
## **Facilities**
For the CIO to use the track and field facilities for training and competition they must be compliant with the standards laid out in the UK Athletics Trackmark guidance. Working with colleagues at Bury Council funding was secured from Veolia and Suez that enabled work to resurface the track and update the jump runway facilities as two
4
distinct projects. The total cost of the work was £315,000. Sportslabs were commissioned to coordinate the projects and the work got underway in August 2022. Hunts Contractors worked hard with other sub-contractors to deliver the projects within the agreed timescales. As well as the two main projects, additional work was done to enhance the long throws facilities, including the installation of a walkway to provide access to the cage for wheelchair users. The track was resurfaced and relined by the middle of October 2022 although some remedial work is required on the jump runways and this will be completed in 2023/24. The track was handed back to the club by the project managers and constructers at the end of October and on 11th November 2022, the facility received TrackMark accreditation from UKA which is valid for training and competition for three years The club wishes to place on record our thanks to Ed Hunt from UKA, Jackie Veal from Bury Council, Callum Hirst from Sportslabs, Matthew Pickersgill from Hunts Contractors, Colin Ashton from Polytan and trustees John Conroy and Roger Morley for the hard work on bringing the project to a successful conclusion. **Club Annual Awards** In December the club celebrated its achievements for 2022 at its annual presentation evening. It provided the club with the opportunity to thank the trustees and the volunteer coaches, officials and helpers without whom it could not operate. Honorary president Jean Simpson MBE presented the awards that covered the categories of coaches’ male and female athlete of the year, team manager’s male and female athlete of the year, senior Grand Prix competition male and female winners and trustees special awards.
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|The charity had £34,004 in the bank at the end of the period. This
comprised of £12,783 in the current account and £21,221 in the
savings account.
The charity’s turnover for the period was £120,038. With a cost of
goods sold by the CIO in the period amounting to £1204, the gross
profit for the charity was £118,834. The total administrative costs for
the charity for the period was £77,753. This gave a total of profit for the
charity of £41,080.|
|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Reserves were maintained by the charity so that it could make a
financial contribution to the work to upgrade the facilities used by the
charity. The land and facilities are owned by Bury Council and this year
they, together with two major grant providers have financed a project to
resurface the track and update the jump facilities at the facility as well
as upgrading the throwing facilities. Further work is required to develop
the facility and the charity sets aside reserves in the savings account to
make a financial contribution to this ongoing work.|
|Amount of reserves held|£34,004|
|Reasons for holding zero
reserves|N/A|
5
|Details of fund materially in
deficit|N/A|
|---|---|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|N/A - The Trustees hold the view that the charity is a going concern.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) Investment policy and objectives including any social investment policy adopted A description of the principal risks facing the charity Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:||
|---|---|
|Type of governing document
(trust deed, royal charter)|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|**Elected by the members of the charity at the AGM**|
## **Reference and Administrative details**
|Charity name|Bury Athletic Club|
|---|---|
|Other name the charity uses||
|Registered charity number|119332|
|Charity’s principal address|Bury Athletic Club
Market Street Track
Market Street
Bury
Lancs BL9 9FX|
6
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Mark Granby|Chair||Members|
||Roger Morley|Vice-Chair||Members|
||Helen Vaughan|Secretary||Members|
||John Conroy|||Members|
||Byron Edwards|||Members|
||Susan Wheeldon-
Gorst|Treasurer|Appointed 20 July 2022|Members|
||Chris Lucas||Appointed 20 July2022|Members|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
7
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|N/A|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A|
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Mark Leo Granby **Position (eg Secretary,** Chair **Chair, etc) Date** 20th November 2023
8
**Bury Athletic Club**
**1193322**
## **Receipts and payments accounts**
**CC16a accounts** 1st April 31st March **For the** 2022 **To** 2023 **period from**
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestrict**
**ed funds**
**to the**
**nearest £**
**26,470**
**2,000**
**12,099**
**918**
**23,915**
**38,420**
**5,245**
**226**
**1,035**
**9,710**
**-**
**120,038**|**Restrict**
**ed funds**
**to the**
**nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowme**
**nt funds**
**to the**
**nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total**
**funds**
**to the**
**nearest £**
**26,470**
**2,000**
**12,099**
**918**
**23,915**
**38,420**
**245**
**226**
**1,035**
**9,710**
**-**
**120,038**|**Last year**
**to the**
**nearest £**|
|---|---|---|---|---|---|
|
BAC Facilities Donation|**26,470**|**-**|**-**|**26,470**|**38,394**|
|Bury AC Donation|**2,000**|**-**|**-**|**2,000**|**20,133**|
|Membership Subscriptions and
Cards|**12,099**|**-**|**-**|**12,099**|**1,693**|
|Event Income|**918**|**-**|**-**|**918**|**985**|
|Training Fees|**23,915**|**-**|**-**|**23,915**|**10,892**|
|Facility Hire|**38,420**|**-**|**-**|**38,420**|**8,265**|
|Grant Income|**5,245**|**-**|**-**|**245**|**10,521**|
|Fundraising and Donations|**226**|**-**|**-**|**226**|**247**|
|Income Socials and Shop|**1,035**|**-**|**-**|**1,035**|**948**|
|Other Revenue|**9,710**|**-**|**-**|**9,710**|**335**|
||**-**|**-**|**-**|**-**|**-**|
|**_Sub total_**_(Gross income_
_for AR)_|**120,038**|**-**|**-**|**120,038**|**92,413**|
**A2 Asset and investment sales, (see table).**
|**sales,**|**(see**|**table).**||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||**-**||**-**||**-**||**-**||**-**|
||||**_Sub_**|**_total_**|
**-**||**-**||**-**||**-**||**-**|
|**_Total receipts_**|**120,038**||**-**||**-**||**120,038**||**92,413**|
|---|---|---|---|---|---|---|---|---|---|
## **A3 Payments**
|**A3 Payments**||||||||||
|---|---|---|---|---|---|---|---|---|---|
|Salaries (inc National Insurance
cont)|**19,735**||**-**||**-**||**19,735**||**8,299**|
|Repairs andMaintenance|**7,193**||**-**||**-**||**7,193**||**7,588**|
|Cleaning|**4,706**||**-**||**-**||**4,706**||**1,499**|
|General Expenses|**1,616**||**-**||**-**||**1,616**||**662**|
|Insurance|**6,172**||**-**||**-**||**6,172**||**1,373**|
|Professional fees|**-**||**-**||**-**||**-**||**1,320**|
|EquipmentDepreciation|**-**||**-**||**-**||**-**||**473**|
|Petrol|**377**||**-**||**-**||**377**||**144**|
|ITSoftware and Consumables|**2,077**||**-**||**-**||**2,077**||**468**|
|Light, power and heating|**8,721**||**-**||**-**||**8,721**||**-**|
|Water Rates|**79**||**-**||**-**||**79**||**22**|
|Telephone and Internet|**726**||**-**||**-**||**726**||**417**|
9
|Commission - Stripe and Sum Up|**1,058**||**-**||**-**||**1,058**||**444**|
|---|---|---|---|---|---|---|---|---|---|
|EA Affiliation|**4,230**||**-**||**-**||**4,230**||**135**|
|Staff Training|**934**||**-**||**-**||**934**||**-**|
|Subscriptions|**-**||**-**||**-**||**-**||**663**|
|Entry Fees - Team and Individual|**2,523**||**-**||**-**||**2,523**||**1,366**|
|Trophies and Awards|**517**||**-**||**-**||**51**||**569**|
|Socials|**712**||**-**||**-**||**71**||**122**|
|Printing & Stationary, Postage|**52**||**-**||**-**||**5**||**-**|
|Minor Sports Equipment|**29**||**-**||**-**||**2**||**-**|
|BACF Legacy Payment|**10**||**-**||**-**||**1**||**-**|
|Bank Fees|**-**||**-**||**-**||**-**||**1**|
|Cost of Goods Sold|**1,204**||**-**||**-**||**1,204**||**518**|
|Audit & Accountancy Fees|**2,405**||**-**||**-**||**2,405**||**-**|
|**_Sub total_**|**65,056**||**-**||**-**||**65,056**||**26,083**|
|**A4 Asset and investment**|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|**purchases, (see table)**|||||||||||
||**-**||**-**||**-**|||**-**||**-**|
||**-**||**-**||**-**|||**-**||**-**|
|**_Sub total_**|**-**||**-**||**-**|||**-**||**-**|
||||||||||||
|**_Total payments_**|**78,958**||**-**|||**-**||**78,958**||**26,083**|
||||||||||||
|**_Net of_**
**_receipts/(payments)_**|**41,080 **||**-**||**-**|||**41,080**||**66,330**|
|**A5 Transfers between**|||||||||||
|**funds**|**-**||**-**||**-**|||**-**||**-**|
|**A6 Cash funds last year**|||||||||||
|**end**|**66,330 **||**-**||**-**|||**-**||**-**|
|**_Cash funds this year end_**|**-**||**-**||**-**|||**41,080**||**66,330**|
## **Section B Statement of assets and liabilities at the end of the period**
**Unrestrict Restrict Endowme ed funds ed funds nt funds Categories Details to nearest £ to nearest to nearest £ £ B1 Cash funds** Current Account **12,783 - -** Savings Account **21,221 - - - - -** _**Total cash funds**_ **34,004 - -** OK (agree balances with receipts and payments account(s)) OK OK
**Unrestricte Restricted Endowmen d funds funds t funds**
10
**----- Start of picture text -----**
Details to nearest £ to nearest £ to nearest £
B2 Other monetary - - -
assets
- - -
Fund to Current
Cost
which asset value
(optional)
Details belongs (optional)
B3 Investment assets - -
Fund to Current
Cost
which asset value
(optional)
Details belongs (optional)
B4 Assets retained for Tangible Assets -
77,897
the charity’s own use -
-
-
-
Fund to Amount due When due
which (optional) (optional)
liability
Details relates
B5 Liabilities Accruals 13,153
-
Signed by one or two trustees Date of
on behalf of all the trustees Signature Print Name
approval
Mark Leo Granby 20/11/23
**----- End of picture text -----**
11
**Bury Athletic Club Charity Number 1193322**
**Year End Accounts for 2022-23**
## **Profit and Loss**
## Bury Athletic Club
## For the year ended 31 March 2023 **Turnover**
|**Turnover**||
|---|---|
|Annual subscriptions|11,009.75|
|BAC Facilities Donation|26,470.00|
|BuryAthletic Club Donation|2,000.00|
|EasyFundraising|226.03|
|Event income|918.00|
|Grant income|5,245.00|
|Interest Income|53.86|
|Membershipcards|1,089.00|
|Other Revenue|9,655.94|
|ShopSales ie Vests|778.00|
|Socials Income|257.00|
|TrainingFees|23,915.34|
|Use of facilities|38,420.00|
|**Total Turnover**|**120,037.92**|
|**Cost of Sales**||
|Cost of Goods Sold|1,125.39|
|Tuck ShopPurchases|78.99|
|**Total Cost of Sales**|**1,204.38**|
|**Gross Profit**|**118,833.54**|
|**Administrative Costs**||
|---|---|
|Audit & Accountancyfees|2,404.64|
|Cleaning|4,706.05|
|Depreciation Expense|13,901.94|
|EA Levy|4,230.00|
|General Expenses|1,616.47|
|Insurance|6,172.50|
|IT Software and Consumables|2,076.66|
|Light,Power,Heating|8,720.58|
|Minor Sports Equipment|28.98|
|Oldpayments on behalf of BACF|(10.30)|
|Petrol|377.22|
|Printing& Stationery,Postage|51.95|
|Repairs & Maintenance|7,192.99|
|Salaries|19,735.40|
|Socials|712.50|
|Staff Training|933.96|
|Stripe Commission|1,042.65|
|Sum Up Commission|14.99|
|Team & Individual EntryFee|2,521.64|
|---|---|
|Telephone & Internet|726.25|
|Trophies & Awards|517.39|
|Water Rates|78.84|
|**Total Administrative Costs**|**77,753.30**|
|**Operating Profit**|**41,080.24**|
|||
|**Profit on Ordinary Activities Before**
**Taxation**|**41,080.24**|
|||
|**Profit after Taxation**|**41,080.24**|
**Balance Sheet** Bury Athletic Club As at 31 March 2023
||**Account**||31 Mar
2023|
|---|---|---|---|
|Fixed Assets||||
||Tangible Assets|||
||Equipment||62,058.05|
||Leasehold Improvements||24,235.00|
||Less Accumulated Depreciation on
Equipment||(7,050.39)|
||Less Accumulated Depreciation on Sports
Equipment||(7,324.58)|
||Sports Equipment||5,961.31|
||**Total Tangible Assets**||77,879.39|
|**Total Fixed Assets**
**Current Assets**|||77,879.39|
||**Cash at bank and in hand**|||
||Current Account||12,783.36|
||Savings Account||21,221.43|
||**Total Cash at bank and in hand**||**34,004.79**|
||Accrued Income||7,468.00|
||||1,360.08|
||||**42,832.87**|
||Accruals||13,153.00|
|**Total Creditors: amounts falling due**
**within one year**
**Capital and Reserves**|||**13,153.00**|
||**Net Current Assets (Liabilities)**||**29,679.87**|
|||||
||**Total Assets less Current Liabilities**||**107,559.26**|
|||||
||**Net Assets**||**107,559.26**|
|||||
||Current Year Earnings||41,080.24|
||Retained Earnings||66,479.02|
|**Total Capital and Reserves**|||**107,559.26**|
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Bury Athletic Club
On accounts for the year
ended
31 March 2023
Charity no
(if any}
1193322
Set out on pages
1 to 11
I report lo the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended 3110312023.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 ('the Acr}.
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying OLrt my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(51(bl of the Act.
I have completed my examination. I confimi that no material matters have
come to My attention in connection with the examination which gives me
cause to believe that in, any material respect..
accounting records were not kept in accordan with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examinerfs statement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Date:
29 November 2023
Signed:
Name:
Peter G Nicol
Relevant professional
qualrfication(s) or body
(if any):
FCA
Address:
Tower House
269 Walmersley Road
Bury BL9 6NX
IER
October 2018
Section B
Disclosure
Only complete iflhe examiner needs to highlight matters of concern (see CC32,
Independent examinalion of charity accounts.. directions and guidance for
examiners).
None
Give here brfef details of
any items that the
examiner wishes to
disclose.
IER
October 2018