Trustees’ Annual Report for the period 2023-2024
From Period start date 01/03/2023 To 29/02/2024 Period end date
Charity name: HAMPDEN PARK COMMUNITY ASSOCIATION CIO
Charity registration number: 1193141
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | TO BENEFIT THE RESIDENTS OF HAMPDEN PARK & NEIGHBOURHOOD WITHOUT DISTINCTION OF SEX, SEXUALITY, SEXUAL ORIENTATION OR OTHER OPINIONS. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 | TO ADVANCE EDUCATION, VOLUNTARY AND OTHER ACTIVITIES IN THE INTERESTS OF SOCIAL WELFARE, RECREATION AND LEISURE TIME WITH THE OBJECTIVE OF IMPROVING THE CONDITIONS OF LIFE FOR RESIDENTS. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | WE DO CONFIRM THAT THE TRUSTEES DO HAVE REGARD FOR THE GUIDANCE ISSUED BY THE CHARITY COMMISSION ON PUBLIC BENEFIT. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making TO CONTINUALLY IMPROVE AVAILABLE FACILITIES IN LINE WITH HEALTH AND SAFETY Para 1.38 REQUIREMENTS AND USAGE. Policy on social investment including program related investment MANNING, SUPPORTING AND HELPING USERS OF THE CENTRE Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | ALTHOUGH A MORE DIFFICULT YEAR THE CHARITY HAS ACHIEVED IT’S REQUIREMENTS WITH FULL SUPPORT TO :- BABY GROUPS, CHILDRENS GROUPS, THE ELDERLY, EXERCISE AND DANCE GROUPS. THE NHS AND IT’S PARTNERS IN MANY FIELDS. CHINESE AND INDIAN GROUPS, RELIGEOUS GROUPS, COMMUNITY PARTIES AND FAYRES. CHILDRENS AND FAMILY PARTIES. SUPPORTING OTHER CHARITABLE GROUPS WHERE POSSIBLE. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
A MORE DIFFICULT YEAR BUT ALL MET. WE HAVE HAD TO BATTLE INCREASED ENERGY AND UTILITIES COSTS WHILST MINIMISING HIRE CHARGE INCREASES. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | ALL MET |
| Investment performance against objectives |
Para 1.41 | ALL MET WITH SOME UPGRADES TO MEET HEALTH AND SAFEY REQUIREMENTS |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | A SMALL SURPLUS OF INCOME OVER EXPENDITURE LEAVES US FINANCIALLY SOUND WIH RESERVES. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | RESERVES ARE HELD AGAINST UNFORSEEN OR PLANNED IMPROVEMENT EXPENDITURE IN THE NEXT FINANCIAL YEAR. |
| Amount of reserves held | Para 1.22 | NOW SINGLE ACCOUNT OF £67,146.45 |
| Reasons for holding zero reserves |
Para 1.22 | NOT APPLICABLE |
| Details of fund materially in deficit |
Para 1.24 | NOT APPLICABLE |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | IT IS SOUND SO WE HAVE NONE |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
INCOME COMES FROM HIRING OUT THE CENTRE TO THE COMMUNITY AT LARGE. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | WE MONITOR AND IMPROVE EQUIPMENT AND FACILITIES AS REQUIRED. ASSIST OTHER CHARITIES WHERE POSSIBLE. |
| A description of the principal risks facing the charity |
Para 1.46 | CURRENTLY THERE ARE NONE |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | A FULL CIO FOUNDATION CONSTITUTION AS REGISTERED WITH CHARITY COMMISSION. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CURRENTLY BY A BOARD OF 4 TRUSTEES TO THE CIO FOUNDATION TRUST |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | THE CIO FOUNDATION CURRENTLY CONSISTS OF 4 VOLUNTARY TRUSTEES. WE ARE LOOKING TO INCREASE THE NUMBER HAVING HAD ONE PASS AWAY RECENTLY. WE CAN INCREAES TO UP TO 11 DRAWN FROM LONG TERM USERS OR LOCAL COMMUNITY |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
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|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | HAMPDEN PARK COMMUNITY ASSOCIATION CIO FOUNDATION TRUST |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1193141 |
| Charity’s principal address | HAMPDEN PARK HALL, BRODRICK ROAD, HAMPDEN PARK, EASTBOURNE, EAST SUSSEX, BN22 9NR |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| PHILIP HEARN | LEAD TRUSTEE TREASURER CENTRE MANAGER |
|||
| PATRICIA HEARN | TRUSTEE | |||
| MARGARET ROBINSON |
TRUSTEE | |||
| ANGELA KIRBY | TRUSTEE | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) PHILIP JOHN HEARN Position (eg Secretary, LEAD TRUSTEE/TREASURER Chair, etc) Date 17/06/2024
CIO FOUNDATION CHARITY HAMPDEN PARK COMMUNITY ASSOCIATIONCharity Nam |
CIO FOUNDATION CHARITY HAMPDEN PARK COMMUNITY ASSOCIATIONCharity Nam |
CIO FOUNDATION CHARITY HAMPDEN PARK COMMUNITY ASSOCIATIONCharity Nam |
No (if 1193141any) 1193141 |
CC16a | |
|---|---|---|---|---|---|
| For the period from |
Peiod start date 3/1/2023 |
To | Period end date 2/29/2024 |
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| Section A Receipts and payments | |||||
| A1 Receipts HALL HIRES 22,006 - - - - - - - 22,006 - - Sub total - Total receipts 22,006 A3 Payments WATER COMPANIES 696 VEOLIA WASTE 689 BRITISH GAS 6,628 BRITISH TELECOM 922 EDF ELECTRIC 1,979 ANSVAR INSURANCE 746 SUPPLIES FOR MAINTENANCE 1,787 CONTRACT CLEANER 4,900 EBC LICENCES 684 Sub total 19,031 - - Sub total - Total payments 19,031 Net of receipts/(payments) 2,976 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end 2,976 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 22,006 - - - - - - - 22,006 - - - 22,006 696 689 6,628 922 1,979 746 1,787 4,900 684 19,031 - - - 19,031 2,976 - - 2,976 |
Last year to the nearest £ |
|
| - | 22,006 | 22,187 | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | 22,006 | 22,187 | |||
| - | - | ||||
| - | - | - | |||
| - | - | - | |||
| - | 22,006 | 22,187 | |||
| - | 696 | 1,324 | |||
| - | 689 | 614 | |||
| - | 6,628 | 2,905 | |||
| - | 922 | 845 | |||
| - | 1,979 | 2,109 | |||
| - | 746 | 662 | |||
| - | 1,787 | 1,975 | |||
| - | 4,900 | 5,500 | |||
| - | 684 | 4,316 | |||
| - | 19,031 | 20,250 | |||
| - | - | ||||
| - | - | ||||
| - | - | - | |||
| - | 19,031 | 20,250 | |||
| - | - | 2,976 | 1,937 | ||
| - | - | - | - | ||
| - | - | - | - | ||
| - | - | 2,976 | 1,937 |
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|---|
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details CURRENT BANK ACCOUNT Details Details Details Details NONE Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 67,146 - - 67,146 Agreement Error to nearest £ - - - - - - Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
to nearest £ - - - - OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional) |
to nearest £ Endowment funds |
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| OK | ||||
| to nearest £ Endowment funds |
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| Current value (optional) |
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| Current value (optional) |
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| When due (optional) |
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| NONE | - | |||
| - | ||||
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| - |
Signed by one or two trustees on behalf of all the trustees
| Signature | Print Name PHILIP JOHN HEARN |
Date of approval |
|---|---|---|
| PHILIP JOHN HEARN | 6/17/2024 | |