Trustees’ Annual Report for the period
From January 1, 2021 To December 31, 2021
Charity name: The European Society of Air Safety Investigators
Charity registration number: 1193108
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | For the public benefit, to promote public safety and the saving of lives in particular but not exclusively by: (i) the promotion of high standards in air safety investigation; and (ii)the provision of education and training to air safety investigators and others operating in the aviation field. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We held a free 2-day webinar ESASI 2021 (virtual) on 1-2 July 2021 and our Annual General Meeting (AGM) on 1 July 2021 in conjunction with that webinar. In March and December 2021 we held online ‘FocusOn…’ sessions, looking at different parts of the air safety and investigation industry. These two events were also free of charge. The ESASI Committee (trustees) also published four Newsletters :Winter (2/2021), Spring-Summer (6/2021), Summer (8/2021) and Autumn (11/2021). They are made available on the ESASI website and cover the above-mentioned activities. In addition, ESASI has provided support to the MASI group, which is composed of Military Air Safety Investigators who share a common purpose. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes – the trustees have had regard to the guidance. All of our events in 2021 were free, online and open to anyone with an interest. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | In 2021, ESASI expanded the size of the committee, while staying within our declared limit, to enable us to expand our activities for the upcoming years. There is a project to hold an International Seminar (ISASI 2024) in Lisbon Portugal in 2024. 2021 was a difficult year due to COVID. We were forced to postpone, again, our planned face-to-face seminar and so we held a number of online events: In July 2021 we held a free 2-day webinar. In March and December 2021 we held ‘FocusOn…’ sessions, looking at different parts of the air safety and investigation industry. Since these events were held online, with free Zoom use from a member and all speakers and organising trustees giving their time for free, there were no associated costs. The sessions achieved great feedback from all who attended and were joined by a wide range of participants. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We ended the period with a cash balance of £28,923 plus debtors of £10,211 (deposits paid in advance for the conference) and provisions of £2,880 (registration fees carried over to delayed conference) |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | No designated reserves but we aim to maintain a balance not below £20k. This is because a typical seminar (our main financial outlay each year) requires outlay of around £20k. This balance means we could survive a seminar failing completely for some reason. |
| Amount of reserves held | Para 1.22 | Nil |
| Reasons for holding zero reserves |
Para 1.22 | As above – no designated reserve held, but a minimum balance is aimed for. Will consider designating as reserve in future. |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Charity Commission-based Constitution and Articles of Association |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elections |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | The European Society of Air Safety Investigators |
|---|---|
| Other name the charity uses | ESASI |
| Registered charity number | 1193108 |
| Charity’s principal address | THE MEADS BRANKSOMEWOOD ROAD FLEET GU51 4JU |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Olivier Ferrante | President | |||
| Steve Hull | Secretary | |||
| Matthew Greaves | Treasurer | |||
| Thorkell Agustsson | ||||
| Rob Carter | ||||
| Brian McDermid | ||||
| Nuno Aghdassi | From Dec 2021 | |||
| Arben Dika | From Dec 2021 | |||
| Kate Fitzgerald | From Dec 2021 | |||
| David King | From Dec 2021 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
None
Other optional information
None
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Matthew Greaves Olivier Ferrante Position (eg Secretary, Chair, etc)[Treasurer ] President Date 31 October 2023
European Society of Air Safety Investigators Balance Sheet
31 December 2021
| Total funds | |
|---|---|
| £ | |
| Fixed assets: | |
| Intangible assets | - |
| Tangible assets | - |
| Heritage assets | - |
| Investments | - |
| Totalfixed assets | - |
| Current assets: | |
| Stocks | - |
| Debtors: | |
| Conference deposits paid to hotel and restaurant | 10,211 |
| Investments | - |
| Cash at bank and in hand: | |
| HSBC | 24,883 |
| Cash (incl. Euro conversion) | 1,550 |
| PayPal(incl. Euro conversion) | 2,490 |
| Total current assets | 39,134 |
| Liabilities: | |
| Creditors: Amounts fallingdue within oneyear | - |
| Net current assets or liabilities | 39,134 |
| Total assets less current liabilities | 39,134 |
| Creditors: Amounts falling due after more than one year | - |
| Provision for liabilities: | |
| Carried over registrations frompostponed conference | 2,880 |
| Total net assets or liabilities | 36,254 |
| The funds of the charity: | |
| Endowment funds | - |
| Restricted income funds | - |
| Unrestricted funds | 36,254 |
| Revaluation reserve | - |
| Pension reserve | - |
| Total unrestrictedfunds | 36,254 |
| Total charity funds | 36,254 |
Signed by: Matthew Greaves Treasurer and Trustee
Date : 30[th] October 2023 Approved by the Trustees : 31[st] October 2023
*Revised October 2023 to include PayPal account holding registration liabilities
European Society of Air Safety Investigators Statement of Financial Activity
1 January 2021 – 31 December 2021
| Unrestricted | Restricted | Endowment | Total | |
|---|---|---|---|---|
| funds | funds | funds | funds | |
| £ | £ | £ | £ | |
| Income and endowments from: | ||||
| Donations and legacies | - | - | - | - |
| Charitable activities | - | - | - | - |
| Other trading activities | - | - | - | - |
| Investments | - | - | - | - |
| Other | - | - | - | - |
| Total | - | - | - | - |
| Expenditure on: | ||||
| Raising funds | - | - | - | - |
| Charitable activities - bank fees | 60 | - | - | 60 |
| Other | - | - | - | - |
| Total | 60 | - | - | 60 |
| - | - | - | - | |
| Netgains/ (losses)on investments | - | - | - | - |
| Net income/(expenditure) | (60) | - | - | (60) |
| Transfers between funds | - | - | - | - |
| Other recognised gains/ (losses) | ||||
| Gains/ (losses) on revaluation of fixed | - | - | - | - |
| assets | ||||
| Actuarial gains/ (losses) on defined | - | - | - | - |
| benefit pension schemes | ||||
| Othergains/ (losses) | - | - | - | - |
| Net movement in funds | (60) | - | - | (60) |
| - | - | - | - | |
| Reconciliation of funds: | ||||
| Total funds brought forward | n/a | - | - | n/a |
| Total funds carried forward | 36,254 | - | - | 36,254 |
Signed by:
Matthew Greaves Treasurer and Trustee
Date : 30[th] October 2023
Approved by the Trustees : 31[st] October 2022