2024-03-31-accounts

Trustees’ Annual Report for the period

From 01.04.2023 Period start date To 31.03.2024 Period end date

Charity name: Yeovil Model Railway Group

Charity registration number: 1193100

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Build model railway layouts to the best standards possible within the Club membership; Assist members with their own modelling; Improve members' abilities and skills, especially junior members; exhibit and demonstrate to the general public; and carry out other activities to achieve the Club's objectives.

Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The objects of the club are to advance public education and foster a general interest in model railways, railways and allied pursuits, and in particular to encourage a high standard of modelling amongst the members of the club. The Club has opened at least once a week and has shown around members of the public who have made contact with members, and has signed up new members. The Club has not exhibited in the 2023-2024 period. Instead it has been one of intense layout development in preparation for planned exhibitions in 2024-25 and 2025-2026. The Club has publicised its work and achievements in Model Railway enthusiast publications and Social Media sites such as Facebook. The Club has a website that explains its aims and objectives and a monthly blog to update members and others who access the website. One member of the club produces a regular bulletin of the clubs activities/progress in written form for the benefit of those without email/internet.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees confirm that the Club has complied with Charity Commission guidance on the public benefit of the Club

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Not applicable
Policy on social investment including program related investment	Para 1.38	Not applicable
Contribution made by volunteers	Para 1.38	The Yeovil Model Railway Group comprises volunteers only, who contribute towards the running, aims and objectives of the Club. There are no paid staff.

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Attendance of club members at public exhibitions, even when not exhibiting club model rails layouts, highlights the work of the charity and encourages the public to become involved. The Club has continued to encourage both members and visitors offering advice, guidance and help with all aspects of railway modelling.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	The Club has achieved its objectives in the time since registered as a CIO by encouraging public awareness of the Club resulting in new members and providing education and support for competence in railway modelling.
Performance of fundraising activities against objectives set	Para 1.41	Not applicable.
Investment performance against objectives	Para 1.41	Not applicable
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	During this period the charity’s income marginally exceeded its expenditure. Cash funds stood at just over £10800 which is in excess of our reserves policy. Non-cash assets consist mainly of the club layouts, which are hard to value as the market for large layouts is miniscule.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The trustees have determined that reserves should be held sufficient to cover twice our annual running costs, excluding expenditure on layouts. This is to ensure continuity should we lose the license to use our current premises.
Amount of reserves held	Para 1.22	£8995
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	None.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Monthly membership fees. No fundraising during the review period because the annual Open Day that would usually raise funds was cancelled in 2023-2024. The cancellation was mainly because the Club committee concluded too many projects were not advanced enough to exhibit.
Investment policy and objectives including any social investment policy adopted	Para 1.46	The Club does not currently hold any investments.
A description of the principal risks facing the charity	Para 1.46	The landlord of the clubrooms could require the Club to vacate without any requirement to give advanced notice
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	CIO Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are recommended by members of the Club and appointed by the Trustees

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Requirement to study the Charity Commission Guidance.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Charity has a Committee including a Chair, treasurer and secretary appointed by votes from the membership at an Annual General Meeting. One of the Trustees is also a Club committee member. The Trustees have delegated responsibility for the day to day running of the Club to the committee but are kept informed and can take action as/if considered necessary.
Relationship with any related parties	Para 1.51	Not Applicable
Other

Reference and Administrative details

Charity name	Yeovil Model Railway Group
Other name the charity uses	Not applicable
Registered charity number	1193100

Charity’s principal address	2 Lime Kiln Abbey Manor Park Yeovil Somerset BA21 3RW Phone: 01935429118 Email:[e-mail] Website: www.yeovilmrg.org

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	John Meakin	Chair		~~any)~~ Yeovil Model Railway Group members
	Keith Bunce			~~including trustees~~
	Simon Wright
	Julian Geard

Corporate trustees – names of the directors at the date the report was approved

Director name

none

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
none

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	none
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	none
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	none

Additional information (optional)

Names and addresses of advisers (Optional information)

	Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address
	none
	Name of chief executive or names of senior staff members (Optional ~~ifti~~
	~~normaon)~~ none

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s) Full name(s) Simon Wright Position (eg Trustee Secretary, Chair, etc) Date 30/1/25 30/1/25

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