## **Trustees’ Annual Report for the period** **From 01.04.2023 Period start date To 31.03.2024 Period end date** ## **Charity name: Yeovil Model Railway Group** ## **Charity registration number: 1193100** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Build model railway layouts to the best
standards possible within the Club
membership; Assist members with their own
modelling; Improve members' abilities and
skills, especially junior members; exhibit
and demonstrate to the general public; and
carry out other activities to achieve the
Club's objectives.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17
and 1.19|The objects of the club are to advance
public education and foster a general
interest in model railways, railways and
allied pursuits, and in particular to
encourage a high standard of modelling
amongst the members of the club.
The Club has opened at least once a week
and has shown around members of the
public who have made contact with
members, and has signed up new
members.
The Club has not exhibited in the
2023-2024 period. Instead it has been one
of intense layout development in
preparation for planned exhibitions in
2024-25 and 2025-2026.
The Club has publicised its work and
achievements in Model Railway enthusiast
publications and Social Media sites such as
Facebook.
The Club has a website that explains its
aims and objectives and a monthly blog to
update members and others who access
the website.
One member of the club produces a regular
bulletin of the clubs activities/progress in
written form for the benefit of those without
email/internet.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm that the Club has
complied with Charity Commission
guidance on the public benefit of the Club| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|Not applicable| |Policy on social investment
including program related
investment|Para 1.38|Not applicable| |Contribution made by
volunteers|Para 1.38|The Yeovil Model Railway Group comprises
volunteers only, who contribute towards the
running, aims and objectives of the Club.
There are no paid staff.| Other ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Attendance of club members at public
exhibitions, even when not exhibiting club
model rails layouts, highlights the work of
the charity and encourages the public to
become involved.
The Club has continued to encourage both
members and visitors offering advice,
guidance and help with all aspects of
railway modelling.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|The Club has achieved its objectives in the
time since registered as a CIO by
encouraging public awareness of the Club
resulting in new members and providing
education and support for competence in
railway modelling.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Not applicable.| |Investment performance
against objectives|Para 1.41|Not applicable| |Other||| **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**During this period the charity’s income**
**marginally exceeded its expenditure.**
**Cash funds stood at just over £10800**
**which is in excess of our reserves**
**policy. Non-cash assets consist mainly**
**of the club layouts, which are hard to**
**value as the market for large layouts is**
**miniscule.**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The trustees have determined that**
**reserves should be held sufficient to**
**cover twice our annual running costs,**
**excluding expenditure on layouts. This**
**is to ensure continuity should we lose**
**the license to use our current premises.**| |Amount of reserves held|Para 1.22|**£8995**| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**None.**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Monthly membership fees. No fundraising
during the review period because the
annual Open Day that would usually raise
funds was cancelled in 2023-2024. The
cancellation was mainly because the Club
committee concluded too many projects
were not advanced enough to exhibit.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Club does not currently hold any
investments.| |A description of the principal
risks facing the charity|Para 1.46|The landlord of the clubrooms could require
the Club to vacate without any requirement
to give advanced notice| |Other||| **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|CIO Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are recommended by members of
the Club and appointed by the Trustees| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Requirement to study the Charity
Commission Guidance.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity has a Committee including a
Chair, treasurer and secretary appointed by
votes from the membership at an Annual
General Meeting. One of the Trustees is
also a Club committee member.
The Trustees have delegated responsibility
for the day to day running of the Club to the
committee but are kept informed and can
take action as/if considered necessary.| |Relationship with any related
parties|Para 1.51|Not Applicable| |Other||| ## **Reference and Administrative details** |Charity name|Yeovil Model Railway Group| |---|---| |Other name the charity uses|Not applicable| |Registered charity number|1193100| |Charity’s principal address|2 Lime Kiln
Abbey Manor Park
Yeovil
Somerset
BA21 3RW
**Phone:**
01935429118
**Email:**secretary@yeovilmrg.org
**Website: **www.yeovilmrg.org| |---|---| ||| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
| |---|---|---|---|---| |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|John Meakin|Chair||~~**any)**~~
Yeovil Model Railway
Group members
| ||Keith Bunce|||~~including trustees~~| ||Simon Wright|||| ||Julian Geard|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** ## **none** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**none**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|none| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|none| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|none| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** ||**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---|---|---| ||**none**|||| |||||| |||||| |||||| ||**Name of chief executive or names of senior staff members (Optional**
~~**ifti**~~|||| ||~~**normaon)**~~
none|||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees Signature(s) Full name(s)** Simon Wright **Position (eg** Trustee **Secretary, Chair, etc) Date** 30/1/25 30/1/25 Receipts and payments accounts T• CC16a 4MJ23 Section A Receipts and payments UnrBStrictrd Totsl fur*J &7 146 515 f4y Sub totarfGmss uKom• tsAR) lstt #blek &125 n7 13 pu¥Eh•x {*•# tsbl•) A6 ¢•sh knstyw end 10,826 10 10mU Se¢tion B Statement of assets and liabilities at the end of the period Unrestrl¢t¢d fund* Restrbcted Er*do*Trent B1 C••h fund• CCXX R1 {SSI 1(￿1￿2024 10 i[Kc￿e inL*th6 al F¢ty ￿{£?0) CCXX R2 xo)unts ISSI I￿12rd024