2022-03-31-accounts

Trustees’ Annual Report for the period

From 13.01.2021 Period start date To 31.03.2023 Period end date

Charity name: Yeovil Model Railway Group

Charity registration number: 1193100

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Build model railway layouts to the best standards possible within the Club membership; Assist members with their own modelling; Improve members' abilities and skills, especially junior members; exhibit and demonstrate to the general public; and carry out other activities to achieve the Club's objectives.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The objects of the club are to advance public education and foster a general interest in model railways, railways and allied pursuits, and in particular to encourage a high standard of modelling amongst the members of the club. Since Government Covid protection restrictions have been lifted in 2022 the Club has opened at least once a week and has shown around members of the public who have made contact with members and has signed up new members. The Club has exhibited model railway layouts several times at public exhibitions: • The Bath &West ‘Britains’ biggest model railway’ with Evercreech New 9-10 April 22 • Wells RailWells Hobson’s Brewery 13th-14thAugust 22 • Guildex Stafford Hobson’s Brewery 3rd-4thSept 22 (runner up in small layouts competition) • Taunton show Halsdon Road 22- 23rdOctober 22 • Central Southern 0 Gauge Group show, Wimborne, Hobson’s Brewery, Sun 23rdOct 22 • West Camel Show Gas Works 30th December2022

		The Club has publicised its work and achievements at these events as well as in Model Railway enthusiast publications and Social Media sites such as Facebook. The Club has a website that explains its aims and objectives and a monthly blog to update members and others who access the website.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees confirm that the Club has complied with Charity Commission guidance on the public benefit of the Club

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Not applicable
Policy on social investment including program related investment	Para 1.38	Not applicable
Contribution made by volunteers	Para 1.38	The Yeovil Model Railway Group comprises volunteers only, who contribute towards the running, aims and objectives of the Club. There are no paid staff.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Attendance of club members at public exhibitions highlights the work of the charity and encourages the public to become involved. One of the Club model railways came runner up in a competition run by a Guild of over 5000 international members. The same Guild acknowledges the contribution to Railway modelling by a deceased member of Yeovil Model Railway Group though an award in his name presented annually. This promotes the Club and encourages new membership.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	The Club has achieved its objectives in the time since registered as a CIO by encouraging public awareness of the Club resulting in new members and providing education and support for competence in railway modelling.
Performance of fundraising activities against objectives set	Para 1.41	Not applicable.
Investment performance against objectives	Para 1.41	Not applicable
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	During this period the charity’s income marginally exceeded its expenditure. Cash funds stood at just over £10000 which is slightly in excess of our reserves policy. Non-cash assets consist mainly of the club layouts, which are hard to value as the market for large layouts is miniscule.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The trustees have determined that reserves should be held sufficient to cover twice our annual running costs, excluding expenditure on layouts. This is to ensure continuity should we lose the license to use our current premises.
Amount of reserves held	Para 1.22	£8995
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	None.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Monthly membership fees. No fundraising during the review period due to limitations because of the restrictions during the Covid pandemic meant the annual Open Day that would usually raise funds had to be cancelled in 2021 and 2022.
Investment policy and objectives including any social investment policy adopted	Para 1.46	The Club does not currently hold any investments.
A description of the principal risks facing the charity	Para 1.46	The landlord of the clubrooms could require the Club to vacate without any requirement to give advanced notice
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	CIO Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are recommended by members of the Club and appointed by the Trustees

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Requirement to study the Charity Commission Guidance.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Charity has a Committee including a Chair, treasurer and secretary appointed by votes from the membership at an Annual General Meeting. One of the Trustees is also a committee member. The Trustees have delegated responsibility for the day to day running of the Club to the committee but are kept informed and can take action as/if considered necessary.
Relationship with any related parties	Para 1.51	Not Applicable
Other

Reference and Administrative details

Charity name	Yeovil Model Railway Group
Other name the charity uses	Not applicable
Registered charity number	1193100
Charity’s principal address	6 Westbury Gardens Higher Odcombe Yeovil,Somerset BA22 8UR Phone: 01935862396 Email:[e-mail] Website:www.yeovilmrg.org

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Sheila Alderman	Chair	22.01.2021	Yeovil Model Railway Group members includingtrustees
	Keith Bunce		20.10 2021
	Simon Wright		22.01.2021
	Julian Geard		04.06.2022
	John Meakin		20.10.2021

– Corporate trustees names of the directors at the date the report was approved

Director name none

Name of trustees holding title to property belonging to the charity

Trustee name	**Dates acted if not for whole year **
none

Funds held as custodian trustees on behalf of others

Description of the assets none held in this capacity Name and objects of the none charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for none safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
none

Name of chief executive or names of senior staff members (Optional information)

none

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Simon Wright	John Meakin
	Trustee
	19/1/2023 19/1/2023
	19/1/2023

Yeovil Model Railway Group 1193100

Receipts and payments accounts

For the period 1/13/2021 3/31/2022 To from

Section A Receipts and payments

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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Subscriptions 6,787 - - 6,787
Donations 282 - - 282
Ground rent for private layouts 644 - - 644
Open Day - # - -
Magazine articles - - # - -
Subscription arrears 180 - - 180
Miscellaneous - - - -
7,893 - - 7,893
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
Sales of small club assets 70 - - 70
- - - -
Sub total 70 - - 70
Total receipts 7,963 - - 7,963
A3 Payments
Rent 4,200 - - 4,200
Electricity and gas 267 - - 267
Facilities/repairs 129 - - 129
Insurance 136 - - 136
Layout - Heyno Junction 721 - - 721
Layout - Evercreech New 412 - - 412
Layout - The Bank 570 - - 570
IT/Website 10 10
Miscellaneous 265 - - 265
Sub total [ 6,710 ] - - 6,710
A4 Asset and investment
purchases, (see table)
None - - - -
- - - -
Sub total [ - ] - - -
Total payments 6,710 - - 6,710
Net of receipts/(payments) [ 1,253 ] - - 1,253
A5 Transfers between funds - - - -
A6 Cash funds last year end 8,751 - - 8,751
Cash funds this year end [ 10,004 ] - - 10,004
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Section B Statement of assets and liabilities at the end of the period

		Unrestricted		Restricted
Categories	Details	funds		funds
B1 Cash funds	Bank account Petty Cash Total cash funds	to nearest £ 9,861 143 - 10,004		to nearest £ - - - -
	(agree balances with receipts and payments account(s))	OK	OK
		Unrestricted		Restricted
		funds		funds
B2 Other monetary assets	Details	to nearest £ - - - - - -		to nearest £ - - - - - -
B3 Investment assets	Details	Fund to which asset belongs	Cost (optional) - - - - -
B4 Assets retained for the	Details Horse trailer	Unrestricted Fund to which asset belongs	Cost (optional) 1,000
charity’s own use	Workshop tools and materials Layout - The Summit (0 gauge) Layout - Evercreech New (0 gauge) Layout - Gasworks (0 gauge) Layout - St Martins Wharf (0 gauge) Layout - South Junction (EM gauge) Layout - Heyno Junction (00) Layout - The Bank (N gauge) Layout - Hobson's Brewery (0 gauge) Control equipment Books, furniture	Unrestricted Unrestricted Unrestricted Unrestricted Unrestricted Unrestricted Unrestricted Unrestricted Unrestricted Unrestricted Unrestricted		- - - - - - - -
B5 Liabilities	Details	Fund to which liability relates		- - - - - Amount due (optional)
Signed by one or two trustees on bhlf f ll th tt	Signature	Print	Name

Signed by one or two trustees on behalf of all the trustees

John Meakin

Simon Wright

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CC16a
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Last year

to the nearest £

----- Start of picture text -----
6,210
172
696
202
7,280
----- End of picture text -----

7,280

4,200 362 - 136 454 359 71 67 1,494 7,143

1,000 1,000 8,143 - 863 - 9,614 8,751

Endowment funds to nearest £ - - - -

OK

Endowment funds

to nearest £

-

Current value (optional)

-

Current value (optional) 666 300 500 300 400 400 500 300 300 250 500 -

When due (optional)

Date of approval

1/19/2023

111912023