## **Trustees’ Annual Report for the period**
**From 13.01.2021 Period start date To 31.03.2023 Period end date**
## **Charity name: Yeovil Model Railway Group**
## **Charity registration number: 1193100**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Build model railway layouts to the best
standards possible within the Club
membership; Assist members with their
own modelling; Improve members' abilities
and skills, especially junior members;
exhibit and demonstrate to the general
public; and carry out other activities to
achieve the Club's objectives.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17
and 1.19|The objects of the club are to advance
public education and foster a general
interest in model railways, railways and
allied pursuits, and in particular to
encourage a high standard of modelling
amongst the members of the club.
Since Government Covid protection
restrictions have been lifted in 2022 the
Club has opened at least once a week and
has shown around members of the public
who have made contact with members and
has signed up new members. The Club has
exhibited model railway layouts several
times at public exhibitions:
•
The Bath &West ‘Britains’ biggest
model railway’ with Evercreech New
9-10 April 22
•
Wells RailWells Hobson’s Brewery
13th-14thAugust 22
•
Guildex Stafford Hobson’s Brewery
3rd-4thSept 22 (runner up in small
layouts competition)
•
Taunton show Halsdon Road 22-
23rdOctober 22
•
Central Southern 0 Gauge Group
show, Wimborne, Hobson’s
Brewery, Sun 23rdOct 22
•
West Camel Show Gas Works 30th
December2022|
|||The Club has publicised its work and
achievements at these events as well as in
Model Railway enthusiast publications and
Social Media sites such as Facebook. The
Club has a website that explains its aims
and objectives and a monthly blog to
update members and others who access
the website.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm that the Club has
complied with Charity Commission
guidance on the public benefit of the Club|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||SORP
reference||
|---|---|---|
|Policy on grant making|Para 1.38|Not applicable|
|Policy on social investment
including program related
investment|Para 1.38|Not applicable|
|Contribution made by
volunteers|Para 1.38|The Yeovil Model Railway Group
comprises volunteers only, who contribute
towards the running, aims and objectives of
the Club. There are no paid staff.|
|Other|||
## **Achievements and Performance**
||SORP
reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Attendance of club members at public
exhibitions highlights the work of the
charity and encourages the public to
become involved.
One of the Club model railways came
runner up in a competition run by a Guild of
over 5000 international members.
The same Guild acknowledges the
contribution to Railway modelling by a
deceased member of Yeovil Model Railway
Group though an award in his name
presented annually. This promotes the
Club and encourages new membership.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|The Club has achieved its objectives in the
time since registered as a CIO by
encouraging public awareness of the Club
resulting in new members and providing
education and support for competence in
railway modelling.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|Not applicable.|
|Investment performance
against objectives|Para 1.41|Not applicable|
|Other|||
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**During this period the charity’s income**
**marginally exceeded its expenditure.**
**Cash funds stood at just over £10000**
**which is slightly in excess of our**
**reserves policy. Non-cash assets**
**consist mainly of the club layouts,**
**which are hard to value as the market**
**for large layouts is miniscule.**|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The trustees have determined that**
**reserves should be held sufficient to**
**cover twice our annual running costs,**
**excluding expenditure on layouts. This**
**is to ensure continuity should we lose**
**the license to use our current premises.**|
|Amount of reserves held|Para 1.22|**£8995**|
|Reasons for holding zero
reserves|Para 1.22|**n/a**|
|Details of fund materially in
deficit|Para 1.24|**None.**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Monthly membership fees. No fundraising
during the review period due to limitations
because of the restrictions during the Covid
pandemic meant the annual Open Day that
would usually raise funds had to be
cancelled in 2021 and 2022.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Club does not currently hold any
investments.|
|A description of the principal
risks facing the charity|Para 1.46|The landlord of the clubrooms could require
the Club to vacate without any requirement
to give advanced notice|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|CIO Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are recommended by members of
the Club and appointed by the Trustees|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Requirement to study the Charity
Commission Guidance.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity has a Committee including a
Chair, treasurer and secretary appointed by
votes from the membership at an Annual
General Meeting. One of the Trustees is
also a committee member.
The Trustees have delegated responsibility
for the day to day running of the Club to the
committee but are kept informed and can
take action as/if considered necessary.|
|Relationship with any
related parties|Para 1.51|Not Applicable|
|Other|||
## **Reference and Administrative details**
|Charity name|Yeovil Model Railway Group|
|---|---|
|Other name the charity uses|Not applicable|
|Registered charity number|1193100|
|Charity’s principal address|6 Westbury Gardens
Higher Odcombe
Yeovil,Somerset
BA22 8UR
**Phone:**
01935862396
**Email:**secretary@yeovilmrg.org
**Website:**www.yeovilmrg.org|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**|
|---|---|---|---|---|
||Sheila Alderman|Chair|22.01.2021|Yeovil Model Railway Group
members includingtrustees|
||Keith Bunce||20.10 2021||
||Simon Wright||22.01.2021||
||Julian Geard||04.06.2022||
||John Meakin||20.10.2021||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name none**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year **||
|---|---|---|
|**none**|||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets none held in this capacity Name and objects of the none charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for none safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of**
**adviser**
**Name**
**Address**|||
|**none**|||
||||
||||
||||
**Name of chief executive or names of senior staff members (Optional information)**
none
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Simon Wright|John Meakin|
||
Trustee||
||19/1/2023
19/1/2023||
||19/1/2023||
**Yeovil Model Railway Group 1193100**
## **Receipts and payments accounts**
**For the period 1/13/2021 3/31/2022 To from**
## **Section A Receipts and payments**
**----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Subscriptions 6,787 - - 6,787
Donations 282 - - 282
Ground rent for private layouts 644 - - 644
Open Day - # - -
Magazine articles - - # - -
Subscription arrears 180 - - 180
Miscellaneous - - - -
7,893 - - 7,893
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
Sales of small club assets 70 - - 70
- - - -
Sub total 70 - - 70
Total receipts 7,963 - - 7,963
A3 Payments
Rent 4,200 - - 4,200
Electricity and gas 267 - - 267
Facilities/repairs 129 - - 129
Insurance 136 - - 136
Layout - Heyno Junction 721 - - 721
Layout - Evercreech New 412 - - 412
Layout - The Bank 570 - - 570
IT/Website 10 10
Miscellaneous 265 - - 265
Sub total [ 6,710 ] - - 6,710
A4 Asset and investment
purchases, (see table)
None - - - -
- - - -
Sub total [ - ] - - -
Total payments 6,710 - - 6,710
Net of receipts/(payments) [ 1,253 ] - - 1,253
A5 Transfers between funds - - - -
A6 Cash funds last year end 8,751 - - 8,751
Cash funds this year end [ 10,004 ] - - 10,004
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period**
|||**Unrestricted**||**Restricted**|
|---|---|---|---|---|
|**Categories**|**Details**|**funds**||**funds**|
|**B1 Cash funds**|Bank account
Petty Cash
**_Total cash funds_**|**to nearest £**
**9,861**
**143**
**-**
**10,004**|
|**to nearest £**
**-**
**-**
**-**
**-**|
||(agree balances with receipts and payments
account(s))|OK|OK||
|||**Unrestricted**||**Restricted**|
|||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**
Horse trailer|Unrestricted
**Fund to which**
**asset belongs**|**Cost (optional)**
**1,000**||
|**charity’s own use**|Workshop tools and materials
Layout - The Summit (0 gauge)
Layout - Evercreech New (0 gauge)
Layout - Gasworks (0 gauge)
Layout - St Martins Wharf (0 gauge)
Layout - South Junction (EM gauge)
Layout - Heyno Junction (00)
Layout - The Bank (N gauge)
Layout - Hobson's Brewery (0 gauge)
Control equipment
Books, furniture|Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted|
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B5 Liabilities**|**Details**|**Fund to which**
**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**|
|Signed by one or two trustees on
bhlf f ll th tt|Signature|Print|Name||
Signed by one or two trustees on behalf of all the trustees
John Meakin
Simon Wright
**----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year**
**to the nearest £**
**----- Start of picture text -----**
6,210
172
696
202
7,280
**----- End of picture text -----**
**7,280**
**4,200 362 - 136 454 359 71 67 1,494 7,143**
**1,000 1,000 8,143 - 863 - 9,614 8,751**
**Endowment funds to nearest £ - - - -**
## OK
## **Endowment funds**
**to nearest £**
**-**
**Current value (optional)**
**-**
**Current value (optional) 666 300 500 300 400 400 500 300 300 250 500 -**
**When due (optional)**
Date of approval
1/19/2023
111912023