Trustees’ Annual Report for the period
From 4/01/2022 TO 3/1/2023
Charity name: Xplore Arts
Charity registration number: 1192955 Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | For the public benefit, in the east and south east of England: 1. The advancement of education particularly, but without limitation, through workshops and training programmes in digital creative platforms including animation, film and visual arts 2. The promotion of the arts, particularly, but without limitation, to promoting digital arts through exhibitions and events. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Xplore Arts completed the Living on the Edge project which was funded by the National Lottery Community Fund. The charity was then successful in receiving a grant from the National Lottery Heritage Fund for our Revolt and Celebrate! project. This involved a group of young people (primarily from deprived areas of Chelmsford) attended a series of workshops to create films about the history of the Peasants Revolt. The films were showcased at West Hanningfield Church to a large audience and are also available on-line. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The making of the films are very visible achievements. Feedback gained from the participants show an improvements in confidence, communication and flim-making skills). Eight of the young people involved were awarded Bronze Arts Awards. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity ended the year with a positive bank balance of £485 primarily as a result of agreed surpluses from the 2 grants received. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity does not hold reserves at this time |
| Amount of reserves held | Para 1.22 | Zero |
| Reasons for holding zero reserves |
Para 1.22 | The activities undertaken are entirely grant funded. |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Not applicable |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
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|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Initial Trustee selection was by approach to individuals known to be active in the area of interest of the charity |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Xplore Arts |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1192955 |
| Charity’s principal address | 1 Armstrong Close Danbury Essex CM3 4PW |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Vivian Green | Chair | 4/1/2021 -present | ||
| Kelli-Marie Sellwood |
4/1/2021 - present | |||
| David Herbert | 4/1/2021 -present | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Not applicable, charity does not have any employees
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Vivian John Green
Position (eg Secretary, Chair Chair, etc)
Date
6/10/2023
| Charity Name |
Charity Name |
Charity Name |
No (if any) | CC16a | |
|---|---|---|---|---|---|
| For the period from |
Period start date | To | Period end date | ||
| Section A Receipts and payments | |||||
| A1 Receipts Donation 30 National LotteryHeritage Grant 10,000 Eventbrite Income 74 - - - - - 10,104 - - Sub total - Total receipts 10,104 A3 Payments Specialist Labour 10,233 Materials 810 Insurance 96 Space Hire 775 Publicity - - - - Sub total 11,914 - - Sub total - Total payments 11,914 Net of receipts/(payments) - 1,810 A5 Transfers between funds - A6 Cash funds last year end 2,295 Cash funds this year end 485 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 30 10,000 74 - - - - - 10,104 - - - 10,104 10,233 810 96 775 - - - - - 11,914 - - - 11,914 - 1,810 - 2,295 485 |
Last year to the nearest £ |
|
| - | 30 | - | |||
| - | 10,000 | - | |||
| - | 74 | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | 10,104 | - | |||
| - | - | ||||
| - | - | - | |||
| - | - | - | |||
| - | 10,104 | - | |||
| - | 10,233 | - | |||
| - | 810 | - | |||
| - | 96 | - | |||
| - | 775 | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | 11,914 | - | |||
| - | - | ||||
| - | - | ||||
| - | - | - | |||
| - | 11,914 | - | |||
| - | - | - 1,810 | - | ||
| - | - | - | - | ||
| - | - | 2,295 | - | ||
| - | - | 485 | - |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details Bank Balance Details Details Details Details Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 485 - - 485 OK to nearest £ - - - - - - Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
to nearest £ - - - - OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional) |
to nearest £ Endowment funds |
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| OK | ||||
| to nearest £ Endowment funds |
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| When due (optional) |
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Signed by one or two trustees on behalf of all the trustees
Signature
Print Name
Date of approval 10/5/2023