## **Trustees’ Annual Report for the period** ## **From 4/01/2022 TO 3/1/2023** ## **Charity name: Xplore Arts** ## **Charity registration number: 1192955 Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|For the public benefit, in the east and south east
of England:
1. The advancement of education particularly, but
without limitation, through workshops and training
programmes in digital creative platforms
including animation, film and visual arts
2. The promotion of the arts, particularly, but
without limitation, to promoting digital arts
through exhibitions and events.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Xplore Arts completed the Living on the Edge
project which was funded by the National Lottery
Community Fund.
The charity was then successful in receiving a
grant from the National Lottery Heritage Fund for
our Revolt and Celebrate! project. This involved
a group of young people (primarily from deprived
areas of Chelmsford) attended a series of
workshops to create films about the history of the
Peasants Revolt. The films were showcased at
West Hanningfield Church to a large audience
and are also available on-line.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the guidance
issued by the Charity Commission on public
benefit.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The making of the films are very visible
achievements. Feedback gained from the
participants show an improvements in
confidence, communication and flim-making
skills).
Eight of the young people involved were
awarded Bronze Arts Awards.| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity ended the year with a positive
bank balance of £485 primarily as a result of
agreed surpluses from the 2 grants received.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity does not hold reserves at this
time| |Amount of reserves held|Para 1.22|Zero| |Reasons for holding zero
reserves|Para 1.22|The activities undertaken are entirely grant
funded.| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not applicable| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Initial Trustee selection was by approach to
individuals known to be active in the area of
interest of the charity| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Xplore Arts| |---|---| |Other name the charity uses|| |Registered charity number|1192955| |Charity’s principal address|1 Armstrong Close
Danbury
Essex CM3 4PW| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Vivian Green|Chair|4/1/2021 -present|| ||Kelli-Marie
Sellwood||4/1/2021 - present|| ||David Herbert||4/1/2021 -present|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** Not applicable, charity does not have any employees ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Vivian John Green **Position (eg Secretary,** Chair **Chair, etc)** **Date** 6/10/2023 ||**Charity Name**
|**Charity Name**
|**Charity Name**
|**No (if any)**|**CC16a**| |---|---|---|---|---|---| ||**For the period**
**from**|Period start date|**To**|Period end date|| ||||||| |**Section A Receipts and payments**|||||| |**A1 Receipts**
Donation
**30**
National LotteryHeritage Grant
**10,000**
Eventbrite Income
**74**
**-**
**-**
**-**
**-**
**-**
**10,104**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 10,104**
**A3 Payments**
Specialist Labour
**10,233**
Materials
**810**
Insurance
**96**
Space Hire
**775**
Publicity
**-**
**-**
**-**
**-**
**_Sub total_ 11,914**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 11,914**
**_Net of receipts/(payments)_ - 1,810**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**2,295**
**_Cash funds this year end_ 485**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**||**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**30**
**10,000**
**74**
**-**
**-**
**-**
**-**
**-**
**10,104**
**-**
**-**
**-**
**10,104**
**10,233**
**810**
**96**
**775**
**-**
**-**
**-**
**-**
**-**
**11,914**
**-**
**-**
**-**
**11,914**
**- 1,810**
**-**
**2,295**
**485**|**Last year**
**to the nearest £**| ||||**-**|**30**|**-**| ||||**-**|**10,000**|**-**| ||||**-**|**74**|**-**| ||||**-**|**-**|**-**| ||||**-**|**-**|**-**| ||||**-**|**-**|**-**| ||||**-**|**-**|**-**| ||||**-**|**-**|**-**| ||||**-**|**10,104**|**-**| ||||||| ||||**-**|**-**|| ||||**-**|**-**|**-**| ||||**-**|**-**|**-**| ||||||| ||||**-**|**10,104**|**-**| ||||||| ||||**-**|**10,233**|**-**| ||||**-**|**810**|**-**| ||||**-**|**96**|**-**| ||||**-**|**775**|**-**| ||||**-**|**-**|**-**| ||||**-**|**-**|**-**| ||||**-**|**-**|**-**| ||||**-**|**-**|**-**| ||||**-**|**-**|**-**| ||||**-**|**11,914**|**-**| ||||||| ||||**-**|**-**|| ||||**-**|**-**|| ||||**-**|**-**|**-**| ||||||| ||||**-**|**11,914**|**-**| ||||||| |||**-**|**-**|**- 1,810**|**-**| |||**-**|**-**|**-**|**-**| |||**-**|**-**|**2,295**|**-**| |||**-**|**-**|**485**|**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Bank Balance
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**485**
**-**
**-**
**485**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**to nearest £**
**-**
**-**
**-**
**-**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**to nearest £**
**Endowment**
**funds**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval 10/5/2023