2023-01-31-accounts - Almondsbury Parish Hall And Recreation Ground

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Trustees’ Annual Report for the period

From 1st February 2022 To 31st January 2023	From 1st February 2022 To 31st January 2023
Charity name: Almondsbury Parish Hall & Recreation Ground Charity registration number: 11892928 Objectives and Activities

Summary of the purposes of the charity as set out in its governing document	To benefit the residents of the parish of Almondsbury and the neighbourhood. without distinction of sex, sexual orientation, race or of political, religious or other options by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. In furtherance of these objectives but not otherwise, the trustees shall have power to establish or secure the establishment of a community and sports centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objectives.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	The charity gains an income by renting land and buildings to Football. Cricket and Tennis Clubs which in turn ensure the objects of the charity are met to a high standard. Each club provides extensive programmes of activity for their sports and complies with the charities equalities principles. All clubsare affiliated to their sport’s governing bodies and meet all their requirements for safeguarding and standards for coaching, training and competing. This is a requirement of the charity to ensure thatthe organisations meet the standards of the charity. Tennis and Football Clubs have extensive coaching and competition programmes for junior players which have both expanded during the year. This year the Cricket Club re-introduced a junior coaching programme, which had been paused due to lack of a coach to lead it. The club’s all maintain the facilities they use to comply with the standards set by their governing bodies, which ensures that the charity is providing high quality sport for the community. All clubs charge a membership fee. The sports offer has recently been enhanced by a mini athletics group for young children, now operating on a weekly basis using both indoor and outdoor spaces. In addition to the clubs which operate on the playing fields there is a Table Tennis Club which meets weekly in the main parish hall and pays a rental to the charity for the use of its facilities, once again ensuring another sport is available on the premises. The charity reviews these arrangements with sports operators on a regular basis to ensure they are complying with the charity’s principles in being open to all members of the community and that it continues to be the most effective way of using the facility for this purpose. The Parish Hall and Moxon Room are two spaces which are available to both regular and casual hirers. Regular hirers are defined as those which rent space on a weekly basis to provide a range of A Ynot Scout group continues to operate on the site as a regular hirer of the main hall, with additional use of the outside space as they need it. This group also complies with the requirements of the charity to provide purposeful recreational activity. Other regular hirers include local swing and brassbands for rehearsal purposes and a variety of other groups, including a range of adult and junior dance classes, children’s drama group. Fundraising activities have included a Family Fun Day when all groups using the facility joined together to raise money for the general use of the Charity in maintaining the facility. The bar, known as Almondsbury Creative has continued to provide a service to all users of the complex. They have also run events that have made a contribution to the charity, including the annual community Firework display. The agreement with Ionity to rent land to provide EV charging points has been slowed by difficulty with the Local Authority planning process so alternatives are being sought to replace the income that was expected from them. Section 106 funding for improvements to the Cricket facility that were notified last year has now been received by the charity and work is progressing on the project. General maintenance of the grounds and buildings is being carried out and plans for further development of the sports facilities being investigated, including the installation of a Multi Used Games Area.

Work to register the land to the charity with the Land Registry has not been completed due to various issues with proving ownership through historic documents. The ownership of the land is now established and the charity is in the final stages of the registration process. Statement confirming whether Trustees have all been provided with documentation and guidance on the the trustees have had regard to responsibility that they have assumed in their role. It can be confirmed that all the guidance issued by the trustees are aware of the charity’s responsibility to provide public benefit Charity Commission on public through its activities. benefit

Names of the charity trustees who manage the charity

1 1 1 1 1 1	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	1MARK WILLIAMS
	2REBECCA SWEET
	3LEE SWIFT
	4ROGER RIGGS
	5MARGARET TYRELL
	6ADAM BIRD
	7JAMES SUMMERHILL
	8CHRISTOPHER HANCOCK
	9CHRISTOPHER WEBSTER
	0GARTH JACKSON
	1CHRISTOPHER JOHN WOODWARD
	2
	3
	4
	5

Declarations

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

s
Signature(s)	MARK WILLIAMS
	LEE SWIFT
Date	9th November 2023

~~Independent examiner's report on the accounts~~

Independent Examiner’s	~~Independent examiner's~~ ~~report on the accounts~~	~~Independent examiner's~~ ~~report on the accounts~~	~~Independent examiner's~~ ~~report on the accounts~~
Set out on pages Report to the trustees/ members of On accounts for the year ended Responsibilities and basis of report
	Charity Name AlmondsburyParish Hall & Recreation Ground

	31st January 2023	Charity no	1192928
	4 to 9.
	4 to 9.
	I report to the trustees on my examination of the accounts of the above charity for the year ended 31/01/2023. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.

Signed: Name: Independent examiner's statement	David Green Date:9th November 2023 I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: · the accounting records were not kept in accordance with section 130 of the Charities Act; or · the accounts did not accord with the accounting records; or · the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
			9th November 2023

	Macatax Limited

Almondsbury Parish Hall & Recreation Ground	Almondsbury Parish Hall & Recreation Ground	Almondsbury Parish Hall & Recreation Ground	Charity No (if any)	1192928
Annual accounts for theperiod
Period start date	01/02/2022	To	Period end date	31/01/2023

Total funds £ £ £ £ £ Unrestricted funds Restricted income funds Endowment funds Prior year funds	Total funds £ £ £ £ £ Unrestricted funds Restricted income funds Endowment funds Prior year funds	Total funds £ £ £ £ £ Unrestricted funds Restricted income funds Endowment funds Prior year funds
6500	6500	26607
43995	43995	30474




50495	50495	57081


29947	29947	54443


29947	29947	54443

20548	20548	2638

20548	20548	2638





20548	20548	2638

2638	2638
23186	23186	2638

Section B Balance sheet

£ £ £ £ £ Unrestricted funds Restricted income funds Endowment funds Total this year Total last year	£ £ £ £ £ Unrestricted funds Restricted income funds Endowment funds Total this year Total last year	£ £ £ £ £ Unrestricted funds Restricted income funds Endowment funds Total this year Total last year
2830	2830	452


2830	2830	452


41895	41895	2776
23756	23756	26325
65651	65651	29101

45295	45295	12820

20356	20356	16281

23186	23186	16733


		14095

23186	23186	2638



23186	23186	2638

23186	23186	2638

ALMONDSBURY PARISH HALL AND RECREATION GROUND NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 JANUARY 2023

1 General Information

Almondsbury Prish Hall and Recreation Ground is an unincorporated charity set up for the maintenace and to cover running costs of the Land & Buildings.

2 Accounting Policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities Sorp (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in th UK and the Charities Act 2011.

The financial statements have been prepared to give a 'true and fair' view.

Alomondsbury Parish Hall and Recreation Ground meets the definition of a public benefit entity under FRS 102. Assets and liabilities are recognised at historical cost or transaction value unless stated in thr relevant accounting policy.

2.2 Going concern

The trustees consider that there are no material uncertainties about the Trust's ability to continue as a going concern.

2.3 Income

All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income can be measured reliably.

Other income is recognised in the period in which it is receivable.

2.4 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.

2.5 Debtors

Trade and other debtors are recognised at the settlement amount. Prepayments are valued at the amount prepaid.

2.6 Cash at bank and in hand

Cash at bank and in hand relate to cash deposits at bank.

2.7 Liabilities and provisions

Liabilities are recognised when there is a basic obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, amnd the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods and services it must provide.

2.8 Financial instruments

The Cahrity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value.

2.9 Fund Accounting

General funds are unrestricted funds which are vailable for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for any other purpose.

Section C Notes to the accounts (cont)

Note 3 Analysis of income

Analysis Total funds Prior year £ £ Unrestricted funds Restricted income funds Endowment funds	Analysis Total funds Prior year £ £ Unrestricted funds Restricted income funds Endowment funds	Analysis Total funds Prior year £ £ Unrestricted funds Restricted income funds Endowment funds	Analysis Total funds Prior year £ £ Unrestricted funds Restricted income funds Endowment funds
Donations andgifts			3302
Gift Aid
Legacies
General grants provided by government/other charities	6500	6500	23305
Membership subscriptions and sponsorships which are in substance donations
Donatedgoods,facilities and services
Other
Tota	l6500	6500	26607

Indoor Hire Receipts	26195	26195	24090
Outdoor Hire Receipts	7470	7470	6384

Other	10330	10330
Tota	l43995	43995	30474

	50495	50495	57081

Note 4 Analysis of receipts of government

Description Covid Grant wholly recognised as income during the year.

----- Start of picture text -----
This year Prior year
£ £
6500 20770
----- End of picture text -----

Note 5 Analysis of expenditure

Expenditure on charitable activities: Legal & Professional Repair & Maintenance Utilities Mobile Phone Administrative Expenses Rates Computer Costs F&F Depreciation Insurances Total expenditure on charitable activities

This year Prior year £ £	This year Prior year £ £
1917	3749
10945	36531
14418	12626
180	45
55	181
652	257
624	608
772	117
385	330

29947	54444

Section C Notes to the accounts (cont)

Note 6 Tangible fixed assets

Cost or valuation

£ Freehold land & buildings	£ Other land & buildings	£ Plant, machinery and motor vehicles	£ Fixtures, fittings and equipment	Total £
569				569
		3150		3150


569		3150		3719
Straight Line	Straight Line	Straight Line	Straight Line	Straight Line
25%	25%	20%	25%	25%

117				117

142		630		772

259		630		889

452				452
310		2520		2830

Note 7 Debtors and prepayments

		This year £	Last year £

		1348	2726
		31325	50
		9222
		41895	2776

Amounts falling due within one year		Amounts falling due after more than one year
Within 1 Year		After 1Year
This year £	Last year £	This year £	Last year £


1308	12820

43986	14095


l45294	26915

Section C Notes to the accounts (cont)

Note 9 Deferred income

Thisyear	Lastyear	Lastyear
	*Football Club ground* *rental for 2022-23 £2400* *- Hall Hire for March 22* *£100*

	This year £	Last year £

		2500

		2500

	This year £	Last year £
	11595
		11595
	11595

		11595
	Lastyear
*Utility Cost Accrual* *£43,986*	*Utility Cost Accrual* *£3441 Repairs &* *Maintenance £8154*

Note 11 Cash at bank and in hand

Short term cash investments (less than 3 months maturity date) Short term deposits Cash at bank and on hand Other Total	This year £	Last year £


	23756	26325

	23756	26325

Note 12 Transactions with trustees and related parties

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.