## **Trustees’ Annual Report for the period** |**From**
**1st February 2022 To 31st January 2023**|**From**
**1st February 2022 To 31st January 2023**| |---|---| |**Charity name: Almondsbury Parish Hall & Recreation Ground**
**Charity registration number: 11892928**
**Objectives and Activities**|| ||| |Summary of the purposes of the
charity as set out in its
governing document|To benefit the residents of the parish of
Almondsbury and the neighbourhood.
without distinction of sex, sexual orientation,
race or of political, religious or other options
by associating together the said residents and the local authorities, voluntary
and other organisations in a common effort to advance education and to
provide facilities in the interests of social welfare for recreation and leisure
time occupation with the objective of improving the conditions of life for the
residents. In furtherance of these objectives but not otherwise, the trustees
shall have power to establish or secure the establishment of a community and
sports centre and to maintain or manage or co-operate with any statutory
authority in the maintenance and management of such a centre for activities
promoted by the charity in furtherance of the above objectives.| |Summary of the main activities
in relation to those purposes for
the public benefit, in particular,
the activities, projects or
services identified in the
accounts.|The charity gains an income by renting land and buildings to Football. Cricket
and Tennis Clubs which in turn ensure the objects of the charity are met to a
high standard. Each club provides extensive programmes of activity for their
sports and complies with the charities equalities principles. All clubsare
affiliated to their sport’s governing bodies and meet all their requirements for
safeguarding and standards for coaching, training and competing. This is a
requirement of the charity to ensure thatthe organisations meet the standards
of the charity.
Tennis and Football Clubs have extensive coaching and competition
programmes for junior players which have both expanded during the year.
This year the Cricket Club re-introduced a junior coaching programme, which
had been paused due to lack of a coach to lead it.
The club’s all maintain the facilities they use to comply with the standards set
by their governing bodies, which ensures that the charity is providing high
quality sport for the community. All clubs charge a membership fee.
The sports offer has recently been enhanced by a mini athletics group for
young children, now operating on a weekly basis using both indoor and
outdoor spaces.
In addition to the clubs which operate on the playing fields there is a Table
Tennis Club which meets weekly in the main parish hall and pays a rental to
the charity for the use of its facilities, once again ensuring another sport is
available on the premises.
The charity reviews these arrangements with sports operators on a regular
basis to ensure they are complying with the charity’s principles in being open
to all members of the community and that it continues to be the most effective
way of using the facility for this purpose.
The Parish Hall and Moxon Room are two spaces which are available to both
regular and casual hirers. Regular hirers are defined as those which rent
space on a weekly basis to provide a range of A Ynot Scout group continues
to operate on the site as a regular hirer of the main hall, with additional use of
the outside space as they need it. This group also complies with the
requirements of the charity to provide purposeful recreational activity. Other
regular hirers include local swing and brassbands for rehearsal purposes and
a variety of other groups, including a range of adult and junior dance classes,
children’s drama group.
Fundraising activities have included a Family Fun Day when all groups using
the facility joined together to raise money for the general use of the Charity in
maintaining the facility.
The bar, known as Almondsbury Creative has continued to provide a service
to all users of the complex. They have also run events that have made a
contribution to the charity, including the annual community Firework display.
The agreement with Ionity to rent land to provide EV charging points has been
slowed by difficulty with the Local Authority planning process so alternatives
are being sought to replace the income that was expected from them.
Section 106 funding for improvements to the Cricket facility that were notified
last year has now been received by the charity and work is progressing on the
project. General maintenance of the grounds and buildings is being carried
out and plans for further development of the sports facilities being
investigated, including the installation of a Multi Used Games Area.| Work to register the land to the charity with the Land Registry has not been completed due to various issues with proving ownership through historic documents. The ownership of the land is now established and the charity is in the final stages of the registration process. Statement confirming whether Trustees have all been provided with documentation and guidance on the the trustees have had regard to responsibility that they have assumed in their role. It can be confirmed that all the guidance issued by the trustees are aware of the charity’s responsibility to provide public benefit Charity Commission on public through its activities. benefit 1 **Names of the charity trustees who manage the charity** |1
1
1
1
1
1|**Trustee name**|**Office (if**
**any)**|**Dates acted if not**
**for whole year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||1MARK WILLIAMS|||| ||2REBECCA SWEET|||| ||3LEE SWIFT|||| ||4ROGER RIGGS|||| ||5MARGARET TYRELL|||| ||6ADAM BIRD|||| ||7JAMES SUMMERHILL|||| ||8CHRISTOPHER HANCOCK|||| ||9CHRISTOPHER WEBSTER|||| ||0GARTH JACKSON|||| ||1CHRISTOPHER JOHN WOODWARD|||| ||2|||| ||3|||| ||4|||| ||5|||| |||||| ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** |**s**||| |---|---|---| |**Signature(s)**|MARK WILLIAMS|| ||LEE SWIFT|| |**Date**|9th November 2023|| 2 ~~**Independent examiner's report on the accounts**~~ |**Independent Examiner’s**|~~**Independent examiner's**~~
~~**report on the accounts**~~|~~**Independent examiner's**~~
~~**report on the accounts**~~|~~**Independent examiner's**~~
~~**report on the accounts**~~| |---|---|---|---| |**Set out on pages**
**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Responsibilities and basis**
**of report**|||| ||Charity Name
AlmondsburyParish Hall & Recreation Ground||| ||||| ||31st January 2023|**Charity no**|
1192928| ||4 to 9.||| ||4 to 9.||| ||I report to the trustees on my examination of the accounts of the above
charity for the year ended 31/01/2023.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011.||| ||||| |**Signed:**
**Name:**
**Independent examiner's**
**statement**|David Green
**Date:**9th November 2023
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respect:
· the accounting records were not kept in accordance with
section 130 of the Charities Act; or
· the accounts did not accord with the accounting records; or
· the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the
Charities (Accounts and Reports) Regulations 2008 other than any
requirement that the accounts give a ‘true and fair’ view which is
not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.||| ||||9th November 2023| ||||| ||Macatax Limited||| ||||| 3 |Almondsbury Parish Hall & Recreation Ground|Almondsbury Parish Hall & Recreation Ground|Almondsbury Parish Hall & Recreation Ground|Charity No
(if any)|1192928|| |---|---|---|---|---|---| |Annual accounts for theperiod|||||| |Period start date|**01/02/2022**|**To**|Period end
date|31/01/2023|| |**Incoming resources (Note 3)**
**Income and endowments from:**
Donations and legacies
Charitable activities
Other trading activities
Investments
Separate material item of income
Other
**_Total_**
**Resources expended (Note 5)**
**Expenditure on:**
Raising funds
Charitable activities
Separate material item of expense
Other
**_Total_**
Net gains/(losses) on investments
**Net income/(expenditure)**
**Extraordinary items**
**Transfers between funds**
**Other recognised gains/(losses):**
Other gains/(losses)
**_Net movement in funds_**
**_Reconciliation of funds:_**
Total funds brought forward
**_Total funds carried forward_**
**Recommended categories by**
**activity**
**Net income/(expenditure) before investment**
**gains/(losses)**
Gains and losses on revaluation of fixed assets for the charity’s own
use|**Total funds**
**£**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Prior year**
**funds**|**Total funds**
**£**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Prior year**
**funds**|**Total funds**
**£**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Prior year**
**funds**|**Total funds**
**£**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Prior year**
**funds**|**Total funds**
**£**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Prior year**
**funds**| |---|---|---|---|---|---| ||6500|||6500|
26607| ||43995|||43995|
30474| ||||||| ||||||| ||||||| ||||||| ||50495|||50495|
57081| ||||||| ||||||| ||29947|||29947|
54443| ||||||| ||||||| ||29947|||29947|
54443| ||||||| ||20548|||20548|
2638| ||||||| ||20548|||20548|2638| ||||||| ||||||| ||||||| ||||||| ||||||| ||20548|||20548|2638| ||||||| ||2638|||2638|| ||23186|||23186|2638| 4 ## **Section B Balance sheet** |**£**
**£**
**£**
**£**
**£**
**Fixed assets**
**Tangible assets Note 6**
2830
2830 452
**Heritage assets**
**Investments**
**_Total fixed assets_**
2830
2830 452
**Current assets**
**Debtors Note 7**
41895
41895 2776
**Cash at bank and in hand Note 11**
23756
23756 26325
**_Total current assets_**
65651
65651 29101
45295
45295 12820
**_Net current assets/(liabilities)_**
20356
20356 16281
**_Total assets less current liabilities_**
23186
23186 16733
**Provisions for liabilities**
14095
**_Total net assets or liabilities_**
23186
23186 2638
**Funds of the Charity**
**Endowment funds**
**Restricted income funds**
**Unrestricted funds**
23186
23186
2638
**Revaluation reserve**
**_Total funds_**
23186
23186
2638
Signature
Date of Approval
Lee Swift
9th November 2023
Mark Williams
9th November 2023
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total this**
**year**
**Total last**
**year**
**Creditors: amounts falling due**
**within one year Note 8**
**Creditors: amounts falling due**
**after one year Note 8**
Signed by one or two trustees on behalf of
all the trustees|**£**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total this**
**year**
**Total last**
**year**|**£**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total this**
**year**
**Total last**
**year**|**£**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total this**
**year**
**Total last**
**year**|**£**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total this**
**year**
**Total last**
**year**|**£**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total this**
**year**
**Total last**
**year**| |---|---|---|---|---|---| ||2830|||2830|452| ||||||| ||||||| ||2830|||2830|452| ||||||| ||||||| ||41895|||41895|2776| ||23756|||23756|26325| ||65651|||65651|29101| ||||||| ||45295|||45295|12820| ||||||| ||20356|||20356|16281| ||||||| ||23186|||23186|16733| ||||||| ||||||| ||||||14095| ||||||| ||23186|||23186|2638| ||||||| ||||||| ||||||| ||23186|||23186|2638| ||||||| ||23186|||23186|2638| **ALMONDSBURY PARISH HALL AND RECREATION GROUND NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 JANUARY 2023** ## 1 **General Information** Almondsbury Prish Hall and Recreation Ground is an unincorporated charity set up for the maintenace and to cover running costs of the Land & Buildings. ## 2 **Accounting Policies** ## 2.1 **Basis of preparation of financial statements** The financial statements have been prepared in accordance with the Charities Sorp (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in th UK and the Charities Act 2011. The financial statements have been prepared to give a 'true and fair' view. Alomondsbury Parish Hall and Recreation Ground meets the definition of a public benefit entity under FRS 102. Assets and liabilities are recognised at historical cost or transaction value unless stated in thr relevant accounting policy. ## 2.2 **Going concern** The trustees consider that there are no material uncertainties about the Trust's ability to continue as a going concern. ## 2.3 **Income** All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income can be measured reliably. Other income is recognised in the period in which it is receivable. ## 2.4 **Expenditure** Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party. Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs. ## 2.5 **Debtors** Trade and other debtors are recognised at the settlement amount. Prepayments are valued at the amount prepaid. ## 2.6 **Cash at bank and in hand** Cash at bank and in hand relate to cash deposits at bank. ## 2.7 **Liabilities and provisions** Liabilities are recognised when there is a basic obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, amnd the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods and services it must provide. ## 2.8 **Financial instruments** The Cahrity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value. ## 2.9 **Fund Accounting** General funds are unrestricted funds which are vailable for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for any other purpose. **Section C Notes to the accounts (cont)** ## **Note 3 Analysis of income** |**Analysis**
**Total funds**
**Prior year**
**£**
**£**
Donations andgifts
3302
Gift Aid
Legacies
6500
6500 23305
Donatedgoods,facilities and services
Other
**Total**6500
6500 26607
Indoor Hire Receipts
26195
26195 24090
Outdoor Hire Receipts
7470
7470 6384
Other
10330
10330
**Total**43995
43995 30474
**TOTAL INCOME**
50495
50495 57081
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Donations**
**and legacies:**
General grants provided by
government/other charities
Membership subscriptions and
sponsorships which are in substance
donations
**Charitable**
**activities:**|**Analysis**
**Total funds**
**Prior year**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**|**Analysis**
**Total funds**
**Prior year**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**|**Analysis**
**Total funds**
**Prior year**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**|**Analysis**
**Total funds**
**Prior year**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**|**Analysis**
**Total funds**
**Prior year**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**|**Analysis**
**Total funds**
**Prior year**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**| |---|---|---|---|---|---|---| ||Donations andgifts|||||3302| ||Gift Aid
|||||| ||Legacies|||||| ||General grants provided by
government/other charities|6500|||6500|23305| ||Membership subscriptions and
sponsorships which are in substance
donations|||||| ||Donatedgoods,facilities and services|||||| ||Other|||||| ||**Tota**|**l**6500|||6500|26607| |||||||| ||Indoor Hire Receipts|26195|||26195|24090| ||Outdoor Hire Receipts|7470|||7470|6384| |||||||| ||Other|10330|||10330|| ||**Tota**|**l**43995|||43995|30474| |||||||| |||50495|||50495|57081| ## **Note 4 Analysis of receipts of government** **Description** Covid Grant wholly recognised as income during the year. **----- Start of picture text -----**
This year Prior year
£ £
6500 20770
**----- End of picture text -----**
## **Note 5 Analysis of expenditure** **Expenditure on charitable activities:** Legal & Professional Repair & Maintenance Utilities Mobile Phone Administrative Expenses Rates Computer Costs F&F Depreciation Insurances **Total expenditure on charitable activities** |**This year**
**Prior year**
**£**
**£**|**This year**
**Prior year**
**£**
**£**| |---|---| |1917|3749| |10945|36531| |14418|12626| |180|45| |55|181| |652|257| |624|608| |772|117| |385|330| ||| |29947|54444| **Section C Notes to the accounts (cont)** ## **Note 6 Tangible fixed assets** ## **Cost or valuation** |**Total**
**£**
**£**
**£**
**£**
**£**
569
569
Additions
3150
3150
Revaluations
Disposals
At end of the year
569
3150
3719
**Depreciation and impairments**
25%
25%
20%
25%
25%
At beginning of the year 117
117
Disposals
Depreciation
142
630
772
Impairment
At end of the year
259
630
889
**Net book value**
452
452
310
2520
2830
**Freehold**
**land &**
**buildings**
**Other land**
**& buildings**
**Plant,**
**machinery**
**and motor**
**vehicles**
**Fixtures,**
**fittings and**
**equipment**
At the beginning of the
year
Straight Line
Straight
Line
Straight
Line
Straight Line
Straight
Line
Net book value at the
beginning of the year
Net book value at the
end of the year|**£**
**Freehold**
**land &**
**buildings**|**£**
**Other land**
**& buildings**|**£**

**Plant,**
**machinery**
**and motor**
**vehicles**|**£**
**Fixtures,**
**fittings and**
**equipment**|**Total**
**£**| |---|---|---|---|---|---| ||569||||569| ||||3150||3150| ||||||| ||||||| ||569||3150||3719| ||Straight Line|
Straight
Line|Straight
Line|Straight Line|
Straight
Line| ||25%|25%|20%|25%|25%| ||||||| ||117||||117| ||||||| ||142||630||772| ||||||| ||259||630||889| ||||||| ||452||||452| ||310||2520||2830| ## **Note 7 Debtors and prepayments** |**Analysis of debtors**
**Trade debtors**
**Other debtors**
**Total**
**Analysis of creditors**
**Trade creditors**
**Other creditors**
**Tota**
**Prepayments and**
**accrued income**
**Note 8**
**Creditors and**
**accruals**
**Accruals for grants**
**payable**
**Bank loans and**
**overdrafts**
**Payments received on**
**account for contracts**
**or performance-**
**related grants**
**Accruals and deferred**
**income**
**Taxation and social**
**security**|||**This year**
**£**|**Last year**
**£**| |---|---|---|---|---| |||||| ||||1348|2726| ||||31325|50| ||||9222|| ||||41895|2776| |||||| ||**Amounts falling due**
**within one year**||**Amounts falling due**
**after more than one**
**year**|| ||**Within 1 Year**||**After 1Year**|| ||**This year**
**£**|**Last year**
**£**|**This year**
**£**|**Last year**
**£**| |||||| |||||| ||1308|12820||| |||||| ||43986
|14095||| |||||| |||||| ||**l**45294|26915||| **Section C Notes to the accounts (cont)** ## **Note 9 Deferred income** |**Thisyear**
**_Please explain the reasons why income is deferred._**
**_Movement in deferred income account_**
**Balance at the start of the reporting period**
**Amounts added in current period**
**Amounts released to income from previous periods**
**Balance at the end of the reporting period**
**Note 10 Provisions for liabilities and charges**
**Balance at the start of the reporting period**
**Amounts added in current period**
**Amounts charged against the provision in the current period**
**Unused amounts reversed during the period**
**Balance at the end of the reporting period**
**21.2 Please provide:**
**Thisyear**
**- a brief description of any obligations on the**
**balance sheet and the expected amount and timing**
**of resulting payments;**
**_Utility Cost Accrual_**
**_£43,986_**|**Thisyear**|**Lastyear**|**Lastyear**| |---|---|---|---| |||**_Football Club ground_**
**_rental for 2022-23 £2400_**
**_- Hall Hire for March 22_**
**_£100_**|| ||||| |||**This year**
**£**|**Last year**
**£**| ||||| ||||2500| ||||| ||||2500| ||||| |||**This year**
**£**|**Last year**
**£**| |||11595|| ||||11595| |||11595|| ||||| ||||11595| |||**Lastyear**|| ||
**_Utility Cost Accrual_**
**_£43,986_**|**_Utility Cost Accrual_**
**_£3441 Repairs &_**
**_Maintenance £8154_**|| ## **Note 11 Cash at bank and in hand** |**Short term cash investments (less than 3 months maturity date)**
**Short term deposits**
**Cash at bank and on hand**
**Other**
**Total**|**This year**
**£**|**Last year**
**£**| |---|---|---| |||| |||| ||23756|26325| |||| ||23756|26325| ## **Note 12 Transactions with trustees and related parties** **None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.**