Trustee’s Report 2024-2025
By Andrew Downing – Outgoing Chair of Trustees 2026. Edited by Joanna Body
Events over the previous year:
Transition to Play Sport as hiring intermediary for the track. Clarity for the school who has responsibility for maintaining the track, and all associated facilities and equipment ensuring compliance for League -level meets.
Coaching and event specific qualifications have been addressed to comply with EA guidance, health and safety and insurance. The club have supported members to become coaching officials enabling more diversity with training groups.
Club membership has been streamlined using Coacha, which has enabled efficiency of auditing of membership and subscriptions. There are now clearer communication pathways for members to join and subscribe.
A change of banking provider was essential to enable the club to be better administrated, and guidance around finances was professionally sought to produce a set of accounts for the year to present to members at the last AGM.
The amazing efforts of the officers and coaches have ensured that HAC remains compliant with E.A rules and regulations, and the membership and success of the athletes has created a positive and viable club.
Management of the club remains dependent on volunteers, however over this past year a broader management committee has helped to create a more transparent organisational body and spread the stress and workload to more of the membership.
HAC remains focussed on providing a safe and enjoyable place for athletes to train, compete and flourish within the local community.
Hastings Athletics Club Financial statements year ended 30th September 2025
Hastings Athletics Club Financial Statements year ended 30th September 2025
Structure
| Registered charity number: | 1192925 |
|---|---|
| Legal form: | |
| Governing document: | CIO Association - 23rd December 2020 |
| Address: | Lower Marley Farm |
| New Road | |
| Battle | |
| TN33 0RG | |
| Trustees: | Andrew Downing - Chair |
| Joanna Body | |
| Rhys Boorman | |
| Thomas Cleary | |
| Non Trustee Committee Members: |
Independant Examiner:
Object and Activities:
The purpose of the club is the promotion of community participation in healthy recreation for the benedit of the inhabitants of Hastings and St Leonards and the surrounding area by the provsion of dacitiies for athletics and athletic related activities.
Hastings Athletics Club Financial Statements year ended 30th September 2025
| Income 2025 2025 2024 Membership fees 21,624.65 Cafe & kit monies 343.51 Grants - Donations - Administration Bank Interest 115.05 22,083.21 Expenses Affiliations - EA 205.00 200.00 Affiliations - SAL 610.00 Affiliations - SGP 70.00 Affiliations - Various 957.00 Equipment 405.57 2,449.63 Heat and Light 1,202.04 1,589.94 Hosting - SAL 554.05 1,387.36 Insurance 460.05 Kit costs 840.00 Legal and professional 363.00 Missing transactions 1,223.91 Race costs 725.22 Repairs to club house & track 56.76 7,014.98 Subscriptions - Coacha 384.00 Subscriptions - Go Cardless 144.00 Track fees 8,909.00 9,600.00 Training costs 70.00 805.77 Website costs 545.48 Administration - 1,248.86 16,768.08 (16,768.08) 25,253.54 Surplus for the year 5,315.13 Surplus/(Deficit) on the unrestricted reserve 5,315.13 Income and expenditure account |
2024 18,348.98 743.00 775.00 40.00 3,581.30 - 23,488.28 (25,253.54) (1,765.26) (1,765.26) |
|---|---|
Hastings Athletics Club Financial Statements year ended 30th September 2025
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Balance Sheet
Assets 2025 2025 2024 2024
Cash held
Bank balances 32,489.04 27,173.91
32,489.04 27,173.91
Liabilities
- -
Accrual - Independant examination
Accrual - Track fees - -
- -
32,489.04 27,173.91
Funds
Unrestriced Reserves 32,489.04 27,173.91
32,489.04 27,173.91
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Hastings Athletics Club Financial Statements year ended 30th September 2025
Funds
Unrestricted Reserve
Balance B/F 27,173.91 Surplus for year 5,315.13 Balance C/F 32,489.04