OpenCharities

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2022-09-30-accounts

Trustees Report for period 1 October 2021 to 30 September 2022

Like most Athletic Clubs, Hastings Athletic Club has had another difficult year. The membership numbers have still not fully recovered to their pre-covid level. Furthermore, the problems for Hastings AC have been exacerbated by the continued effect of the breakaway of a significant number of members to form a rival club. This club offers a free membership to youngsters, that our Club cannot match. Also, the sudden departure of the Charity’s Chair, in May 2022, without any notice or handover, obviously has caused considerable continuity problems. I assumed the Chair role in June 2022

Currently funding and finance are the Charity’s main concern. The Club have to pay £800 a month to the ARK Alexandra Academy for use of the track arena and its limited facilities. Some concessions on payment of the monthly sum were made during the early days of the covid pandemic, but now the full amount must be paid. The Academy state that these monthly payments go straight into a “sinking fund” to cover long term major maintenance costs. The monthly amount is due to be increased to £900 soon.

The track hire costs are approximately 60% of the Charities overall cost; the remainder costs are for administration items such as utility charges, coaches training fees etc. The current monthly receipts for membership and training barely cover the track hire costs.

The Charities first objective is to have more qualified coaches and progress on this aim is satisfactory. The Athletics Authorities insist that their Safeguarding Rules about the number of athletes, particularly youngsters, that can be supervised by a coach are strictly adhered to. Increasing the number of coaches, will enable the Club to accommodate more members with the consequential increase in income.

The Club has agreed to only increase Membership fees by a nominal amount, in view of the current financial situation, and to cover an expected deficit in the next financial year from reserve funds. Its priority is to continue to get more coaches fully qualified and to seek sponsorship from local organisations. The increased number of qualified coaches, will, it is anticipated attract more members with the consequent increase in funds.

L R Parr

Chair of Trustees

Hastings AC Financial Year 2021 - 22

(1.10.21 to 30.09.22)

Balances (Current Account) Balances (Reserve Account) Total
Year beginning 10938.33 Year beginning 20880.31 31818.64
Year ended 10732.56 Year ended 20881.35 31613.91
Loss 204.73
Expenditure 2021-2022 Income 2021-2022
Nominal Code and description (20-21) Nominal Code (20-21)
1001-Track rent 0.00 10400.00 2001-Coaching fees 0.00 7400.00
1002-Track maintenance 646.35 1222.00 2002-Donations 5600.00 1413.39
1003-Hut costs 500.00 79.15 2003-Grants 2500.00 98.35
1004-Hut utilities 0.00 873.00 2004-Bank interest 1.04 378.82
1005-Membership Aflisation 5,231.00 550.00 2005-member subs 11258.10 330.00
1006-Training 0.00 0.00 2014-EA membership 0.00 204.39
1007-Kit purchases 0.00 3185.92 2006-fares 0.00 980.58
1008-Match costs 0.00 0.00 2007-kit sales 0.00 0.00
1009-Celebrations/hospitality 0.00 166.00 2008-match promotion 0.00 52.40
1010-EA membership 365.00 1265.00 2009-celebrations 0.00 1905.00
1011-Catering stock 0.00 0.00 2010-comp entry fees 0.00 300.17
1012-Sundries 0.00 0.00 2011-catering 367.09 0.00
1013-Administration 0.00 534.64 2012-sundries 0.00 954.89
1014-Club afliation 394.70 185.00 2013-administration 585.00 0.00
1015-Coaching and Development 162.27 Sub total 20311.23 750.40
1016-Equipment 1415.75
1017-Health and Safety 477.23 399.53
Defcit 204.73
TOTALs 7,137.05 20515.96 20515.96 15167.92

I confirm that I have verified the Accounts from the paperwork available to me and all is correct

RECEIPTS & PAYMENTS 2021/22

Payments

----- Start of picture text -----
Bank
Transactio Method of
Statement Nominal Code
n Date payment
Date
Oct 7, 21 1001-Track rent
Nov 30, 21 1001-Track rent
Dec 1, 21 1016-Equipment
Dec 1, 21 1016-Equipment
Dec 7, 21 1013-Administration
Dec 7, 21 1016-Equipment
12/13/2021 1016-Equipment
12/14/2021 1005-Membership Affilisation
12/20/2021 1013-Administration
01/07/2022 1010-EA membership
01/10/2022 1001-Track rent
01/10/2022 1016-Equipment
01/10/2022 1016-Equipment
01/11/2022 1001-Track rent
01/12/2022 1001-Track rent
01/17/2022 1015-Coaching and Development
01/18/2022 1004-Hut utilities
01/24/2022 1007-Kit purchases
01/27/2022 1002-Track maintenance
02/02/2022 1010-EA membership
02/07/2022 1010-EA membership
02/10/2022 1016-Equipment
02/10/2022 1016-Equipment
02/10/2022 1013-Administration
02/17/2022 1001-Track rent
02/17/2022 1004-Hut utilities
03/17/2022 1002-Track maintenance
03/17/2022 1001-Track rent
03/22/2022 1004-Hut utilities
03/28/2022 1005-Membership Affilisation
04/08/2022 1005-Membership Affilisation
04/19/2022 1013-Administration
04/19/2022 1016-Equipment
04/19/2022 1016-Equipment
04/21/2022 1004-Hut utilities
04/26/2022 1010-EA membership
04/27/2022 1010-EA membership
04/28/2022 1010-EA membership
05/03/2022 1010-EA membership
05/09/2022 1010-EA membership
05/09/2022 1010-EA membership
05/18/2022 1004-Hut utilities
06/20/2022 1004-Hut utilities
----- End of picture text -----

----- Start of picture text -----
07/07/2022 1001-Track rent
07/08/2022 1017-Health and Safety
07/08/2022 1016-Equipment
07/08/2022 1017-Health and Safety
07/08/2022 1014-Club affiliation
07/09/2022 1004-Hut utilities
07/25/2022 1013-Administration
07/25/2022 1003-Hut costs
07/26/2022 1010-EA membership
07/27/2022 1016-Equipment
07/27/2022 1009-Celebrations/hospitality
08/03/2022 1001-Track rent
08/04/2022 1007-Kit purchases
08/05/2022 1001-Track rent
08/07/2022 1004-Hut utilities
09/05/2022 1013-Administration
10/16/2022 1004-Hut utilities
10/20/2022 1013-Administration
10/20/2022 1001-Track rent
10/20/2022 1010-EA membership
10/20/2022 1010-EA membership
10/26/2022 1007-Kit purchases
----- End of picture text -----

Expenditure 2021-2022
Nominal Code and description
1001-Track rent
1002-Track maintenance
1003-Hut costs
1004-Hut utilities
1005-Membership Aflisation
1006-Training
1007-Kit purchases
1008-Match costs
1009-Celebrations/hospitality
1010-EA membership
1011-Catering stock
1012-Sundries
1013-Administration
1014-Club afliation
1015-Coaching and Development
1016-Equipment
1017-Health and Safety
£ 10,400.00
£ 1,222.00
£ 79.15
£ 873.00
£ 440.00
£ -
£ 3,185.92
£ -
£ 166.00
£ 1,265.00
£ -
£ -
£ 534.64
£ 185.00
£ 162.27
£ 1,415.75
£ 477.23
£ 20,405.96

Payee Description Amount (£) Monthly Total

----- Start of picture text -----
ARK Schools Online Transfer 800.00
ARK Schools Online Transfer 800.00
HAC B W Darts Online Transfer 50.95
HAC Katie A Online Transfer 111.75
Southern Athletics Online Transfer 50.00
HAC Wayne Martin Online Transfer 310.80
HAC Katie A Online Transfer 88.90
England Athletics Online Transfer 30.00
HAC Chloe Le Fay Online Transfer 161.00
England Athletics Online Transfer 30.00
ARK Schools Online Transfer 800.00
HAC Katie A Online Transfer 48.14
Foam 4 Sports Online Transfer 516.32
ARK Schools Online Transfer 800.00
ARK Schools Online Transfer 800.00
HAC J Lovell Online Transfer 162.27
British Gas Direct Debit 111.37
HAC P Baker Online Transfer 32.20
HAC Ridgeway Text Online Transfer 1,032.00
England Athletics Online Transfer 30.00
England Athletics Online Transfer 15.00
HAC P Baker Online Transfer 10.00
HAC M Davids Online Transfer 40.00
HAC Chloe Le Fay Online Transfer 72.67
ARK Schools Online Transfer 800.00
British Gas Direct Debit 121.01
HAC Open Brackets Online Transfer 190.00
ARK Schools Online Transfer 800.00
British Gas Online Transfer 114.04
YDL Online Transfer 300.00
Sussex Athletics Online Transfer 110.00
HAC Chloe Le Fay Online Transfer 127.18
HAC Dave Hunneman Online Transfer 8.89
HAC Gavin Stephens Online Transfer 132.00
British Gas Direct Debit 99.65
England Athletics Online Transfer 16.00
England Athletics Online Transfer 598.00
England Athletics Online Transfer 16.00
England Athletics Online Transfer 160.00
England Athletics Online Transfer 32.00
England Athletics Online Transfer 176.00
British Gas Direct Debit 94.47
British Gas Direct Debit 84.29
----- End of picture text -----

----- Start of picture text -----
ARK Schools Online Transfer 2,400.00
Green Insurance Online Transfer 365.03
Millbrook Design Online Transfer 30.00
Phoenix Medical Online Transfer 112.20
England Athletics Online Transfer 185.00
British Gas Direct Debit 83.16
HAC S Parker-Harding Online Transfer 29.80
Marie Ashton Online Transfer 79.15
England Athletics Online Transfer 144.00
HAC Dave Hunneman Online Transfer 68.00
HAC Chloe Le Fay Online Transfer 166.00
ARK Schools Online Transfer 800.00
Ronhill Specials Online Transfer 649.72
ARK Schools Online Transfer 800.00
British Gas Online Transfer 80.06
Web Collect Online Transfer 70.00
British Gas Online Transfer 84.95
Web Domain Invoice Online Transfer 23.99
ARK Schools Online Transfer 800.00
England Athletics Online Transfer 32.00
England Athletics Online Transfer 16.00
Ronhill Specials Online Transfer 2,504.00
3,311.79
----- End of picture text -----

Comments

RECEIPTS & PAYMENTS 2020/21

Receipts

----- Start of picture text -----
Bank
Transactio Method of
Statement Description Pay-in slip No.
n Date receipt
Date
Oct 4, 21 2005-member subs
Oct 8, 21 2005-member subs
Oct 11, 21 2005-member subs
Oct 12, 21 2005-member subs
Oct 20, 21 2005-member subs
Oct 25, 21 2005-member subs
Oct 27, 21 2005-member subs
Oct 28, 21 2005-member subs
Nov 1, 21 2005-member subs
Nov 4, 21 2005-member subs
11/05/2021 2005-member subs
11/08/2021 2005-member subs
11/10/2021 2005-member subs
11/19/2021 2005-member subs
11/22/2021 2005-member subs
11/24/2021 2005-member subs
11/25/2021 2005-member subs
11/30/2021 2005-member subs
12/01/2021 2005-member subs
12/02/2021 2005-member subs
12/03/2021 2005-member subs
12/07/2021 2002-Donations
12/08/2021 2005-member subs
12/09/2021 2005-member subs
12/13/2021 2002-Donations
12/23/2021 2005-member subs
12/24/2021 2003-Grants
01/07/2022 2005-member subs
01/11/2022 2005-member subs
01/12/2022 2005-member subs
01/13/2022 2005-member subs
01/17/2022 2005-member subs
01/19/2022 2005-member subs
01/21/2022 2005-member subs
01/28/2022 2005-member subs
01/31/2022 2005-member subs
02/01/2022 2005-member subs
02/02/2022 2005-member subs
02/03/2022 2005-member subs
02/07/2022 2005-member subs
02/08/2022 2005-member subs
02/10/2022 2005-member subs
02/14/2022 2005-member subs
----- End of picture text -----

----- Start of picture text -----
02/16/2022 2005-member subs
02/18/2022 2005-member subs
02/24/2022 2005-member subs
03/03/2022 2005-member subs
03/04/2022 2005-member subs
03/08/2022 2005-member subs
03/09/2022 2005-member subs
03/11/2022 2005-member subs
03/14/2022 2005-member subs
03/15/2022 2005-member subs
03/16/2022 2005-member subs
03/18/2022 2005-member subs
03/21/2022 2005-member subs
03/22/2022 2003-Grants
03/22/2022 2005-member subs
03/25/2022 2005-member subs
03/28/2022 2005-member subs
03/29/2022 2005-member subs
03/31/2022 2005-member subs
04/01/2022 2005-member subs
04/04/2022 2005-member subs
04/05/2022 2005-member subs
04/06/2022 2005-member subs
04/07/2022 2005-member subs
04/08/2022 2005-member subs
04/11/2022 2005-member subs
04/12/2022 2005-member subs
04/13/2022 2005-member subs
04/14/2022 2005-member subs
Apr 22, 22 2005-member subs
04/25/2022 2005-member subs
04/28/2022 2005-member subs
04/29/2022 2005-member subs
05/04/2022 2005-member subs
05/05/2022 2005-member subs
05/06/2022 2005-member subs
05/09/2022 2005-member subs
05/09/2022 2013-administration
05/10/2022 2005-member subs
05/12/2022 2005-member subs
05/13/2022 2005-member subs
05/16/2022 2005-member subs
05/17/2022 2005-member subs
05/18/2022 2005-member subs
05/19/2022 2005-member subs
05/20/2022 2005-member subs
05/27/2022 2005-member subs
05/30/2022 2005-member subs
06/01/2022 2005-member subs
06/08/2022 2005-member subs
----- End of picture text -----

----- Start of picture text -----
06/03/2022 2005-member subs
06/10/2022 2005-member subs
06/13/2022 2005-member subs
06/15/2022 2005-member subs
06/15/2022 2013-administration
06/16/2022 2005-member subs
06/20/2022 2005-member subs
06/21/2022 2005-member subs
06/23/2022 2005-member subs
06/27/2022 2005-member subs
06/29/2022 2002-Donations
06/29/2022 2005-member subs
06/30/2022 2005-member subs
07/01/2022 2005-member subs
07/04/2022 2011-catering
07/05/2022 2005-member subs
07/08/2022 2005-member subs
07/11/2022 2013-administration
07/19/2022 2005-member subs
07/25/2022 2005-member subs
07/26/2022 2002-Donations
07/29/2022 2005-member subs
08/01/2022 2005-member subs
08/02/2022 2005-member subs
08/08/2022 2005-member subs
08/12/2022 2005-member subs
08/16/2022 2005-member subs
08/17/2022 2005-member subs
08/26/2022 2005-member subs
08/30/2022 2005-member subs
09/01/2022 2005-member subs
09/06/2022 2005-member subs
09/07/2022 2005-member subs
Sep 8, 22 2005-member subs
09/12/2022 2013-administration
09/12/2022 2005-member subs
09/13/2022 2005-member subs
09/14/2022 2005-member subs
09/16/2022 2005-member subs
09/20/2022 2005-member subs
09/21/2022 2005-member subs
09/23/2022 2005-member subs
09/26/2022 2005-member subs
09/29/2022 2005-member subs
----- End of picture text -----

Income 2021-2022

Income 2021-2022
Nominal Code
2001-Coaching fees
2002-Donations
2003-Grants
2004-Bank interest
2005-member subs
2014-EA membership
2006-fares
2007-kit sales
2008-match promotion
2009-celebrations
2010-comp entry fees
2011-catering
2012-sundries
2013-administration
0.00
5,600.00
2,500.00
0.00
11,196.21
0.00
0.00
0.00
0.00
0.00
0.00
367.09
0.00
585.00
20,248.30

Description

Amount (£) Total deposit

----- Start of picture text -----
9.73
577.12
23.90
3.16
20.33
3.16
7.72
22.60
7.72
5.81
66.27
579.29
26.53
5.66
5.81
47.18
64.50
22.60
37.84
3.16
85.37
HAC Wayne Martin 50.00
597.89
3.16
Fiddler S 50.00
14.68
2,000.00
3.16
651.99
54.85
74.29
32.42
32.35
54.16
36.11
30.03
16.08
20.60
49.44
33.84
668.18
22.32
5.81
----- End of picture text -----

----- Start of picture text -----
45.67
3.20
5.81
5.81
29.30
661.10
40.05
23.48
48.85
3.20
15.60
98.34
49.75
PCC For Sussex 500.00
15.60
53.58
53.37
18.80
77.04
31.86
62.88
74.40
37.20
37.94
667.52
109.38
23.31
23.31
43.18
21.59
26.86
26.68
3.20
50.65
39.08
5.81
21.41
Amazon Refund 5.00
742.69
5.81
5.81
15.60
38.71
23..48
31.70
16.57
18.78
8.99
3.18
22.50
----- End of picture text -----

----- Start of picture text -----
5.81
738.92
3.18
31.20
Compensation - Natwest 100.00
13.70
15.60
21.59
29.12
5.81
Ian Maidens Charity 4,000.00
7.71
6.57
18.78
Earnings from hosting 367.09
6.57
789.35
Compensation - Natwest 100.00
7.71
3.18
Hastings Youth Trust 1,500.00
21.41
76.39
44.90
806.05
3.18
5.81
5.81
3.18
3.18
3.18
5.81
40.55
792.64
YDL Athletics 380.00
5.81
7.71
21.59
21.59
32.35
47.04
13.52
26.85
10.89
----- End of picture text -----

TOTAL 20.248.30 0.00

Monthly total Comments

0.00

Reserve Account

Reserve Account
£
Date Receipts Payments Balance
31/08/2021 Opening balance 20,880.31
30/09/2021 Interest 0.17 0 20,880.48
31/10/2021 Interest 0.17 0 20,880.65
30/11/2021 Interest 0.18 0 20,880.83
31/12/2021 Interest 0.18 0 20,881.01
31/01/2022 Interest 0.18 0 20,881.19
28/02/2022 Interest 0.16 0 20,881.35
31/03/2022 Interest 0 0 20,881.35
30/04/2022 Interest 0 0 20,881.35
31/05/2022 Interest 0 0 20,881.35
30/06/2022 Interest 0 0 20,881.35
31/07/2022 Interest 0 0 20,881.35
31/08/2022 Interest 0 0 20,881.35

Nom. CodePayments / Expenditure

Nom. Code

1001 Track Rent 2001
1002 Track Maintenance 2002
1003 Hut Costs 2003
1004 Hut Utilities 2004
1005 Membership Afliation 2005
1006 Transport 2006
1007 Kit Purchase 2007
1008 Match Promotion 2008
1009 Celebrations 2009
1010 Competition Entry Fees 2010
1011 Catering Stock 2011
1012 Sundries 2012
1013 Administration 2013
1014 Club Afliation 2014
1015 Coaching & Development
1016 Equipment

Athlete support

Contribution to Hut Refurbishment Fund

RK - Work in progress

Consider the same amounts of codes for each i.e. coach hire / coach fares

Setup N/C for 2020 Membership Subs Cross Ref. Mem-subs to payments Total annual track costs Total annual track fees N/C Sub-headings

Receipts / Income

Track fees Donations Grants Bank Interest Member Subscriptions 2019 Fares Kit Sales Match Promotion Celebrations Competition Entry Fees Catering Sundries Administration Member Subscriptions 2020

Cash Track / Café / Xmas / Kit sales
Cheque Kit sales
Bacs Donations
PayPal X/C Entry Fees Martin Watts
GoCardless Membership Katie Arnold / Amy Spice
Tuesday Oct 01 133.90 57.14 Year Quarter
Thursday Oct 03 80.31 57.14 9,600 2,400
Sunday Oct 06 57.14
Tuesday Oct 08 124.00 57.14 39.00
Thursday Oct 10 65.00 57.14
Sunday Oct 13 57.14
Tuesday Oct 15 135.30 57.14
Thursday Oct 17 68.85 57.14
Sunday Oct 20 57.14
Tuesday Oct 22 140.00 57.14
Thursday Oct 24 82.50 57.14
Sunday Oct 27 57.14
Tuesday Oct 29 90.00 57.14
Thursday Oct 31 61.70 57.14 981.56 800.00
Sunday Nov 03 66.67
Tuesday Nov 05 151.50 66.67
Thursday Nov 07 64.00 66.67
Sunday Nov 10 66.67
Tuesday Nov 12 72.50 66.67
Thursday Nov 14 64.01 66.67
Sunday Nov 17 66.67
Tuesday Nov 19 172.20 66.67
Thursday Nov 21 67.60 66.67
Sunday Nov 24 66.67
Tuesday Nov 26 78.00 66.67
Thursday Nov 28 69.82 66.67 739.63 800.00
Sunday Dec 01 57.14
Tuesday Dec 03 132.00 57.14
Thursday Dec 05 49.00 57.14
Sunday Dec 08 57.14
Tuesday Dec 10 79.30 57.14
Thursday Dec 12 57.14
Sunday Dec 15 57.14
Tuesday Dec 17 109.35 57.14
Thursday Dec 19 41.50 57.14
Sunday Dec 22 57.14
Tuesday Dec 24 57.14
Thursday Dec 26 57.14
Sunday Dec 29 57.14
Tuesday Dec 31 57.14 411.15 800.00
Thursday Jan 02 61.54 88.89
Sunday Jan 05 61.54
Tuesday Jan 07 94.00 61.54 88.89
Thursday Jan 09 56.50 61.54 88.89
Sunday Jan 12 61.54
Tuesday Jan 14 65.50 61.54 88.89
Thursday Jan 16 67.80 61.54 88.89
Sunday Jan 19 61.54
Tuesday Jan 21 105.50 61.54 88.89
Thursday Jan 23 51.50 61.54 88.89
Sunday Jan 26 61.54
Tuesday Jan 28 98.10 61.54 88.89
Thursday Jan 30 38.50 61.54 88.89 577.40 800.00
Sunday Feb 02 66.67 100.00
Tuesday Feb 04 309.07 66.67 100.00 £309.07 unallocated money assign
Thursday Feb 06 54.80 66.67 100.00
Sunday Feb 09 66.67 100.00
Tuesday Feb 11 136.00 66.67 100.00
Thursday Feb 13 56.50 66.67 100.00
Sunday Feb 16 66.67 100.00
Tuesday Feb 18 84.10 66.67 100.00
Thursday Feb 20 34.00 66.67 100.00
Sunday Feb 23 5.00 66.67 100.00 £5.00 unallocated money assigned
Tuesday Feb 25 117.10 66.67 100.00
Thursday Feb 27 63.00 66.67 100.00 859.57 800.00
Sunday
Tuesday
Thursday
Sunday
Tuesday
Thursday
Sunday
Tuesday
Thursday
Sunday
Tuesday
Thursday
Month Week Session
800 184.62 61.54
92.31
13.00 4.33
8.67

14 12

14

13 9

ned to this date

d to this date 12 8 1,848.12 2,400.00