## **Trustees Report for period 1 October 2021 to 30 September 2022** Like most Athletic Clubs, Hastings Athletic Club has had another difficult year. The membership numbers have still not fully recovered to their pre-covid level. Furthermore, the problems for Hastings AC have been exacerbated by the continued effect of the breakaway of a significant number of members to form a rival club. This club offers a free membership to youngsters, that our Club cannot match. Also, the sudden departure of the Charity’s Chair, in May 2022, without any notice or handover, obviously has caused considerable continuity problems. I assumed the Chair role in June 2022 Currently funding and finance are the Charity’s main concern. The Club have to pay £800 a month to the ARK Alexandra Academy for use of the track arena and its limited facilities. Some concessions on payment of the monthly sum were made during the early days of the covid pandemic, but now the full amount must be paid. The Academy state that these monthly payments go straight into a “sinking fund” to cover long term major maintenance costs. The monthly amount is due to be increased to £900 soon. The track hire costs are approximately 60% of the Charities overall cost; the remainder costs are for administration items such as utility charges, coaches training fees etc. The current monthly receipts for membership and training barely cover the track hire costs. The Charities first objective is to have more qualified coaches and progress on this aim is satisfactory. The Athletics Authorities insist that their Safeguarding Rules about the number of athletes, particularly youngsters, that can be supervised by a coach are strictly adhered to. Increasing the number of coaches, will enable the Club to accommodate more members with the consequential increase in income. The Club has agreed to only increase Membership fees by a nominal amount, in view of the current financial situation, and to cover an expected deficit in the next financial year from reserve funds. Its priority is to continue to get more coaches fully qualified and to seek sponsorship from local organisations. The increased number of qualified coaches, will, it is anticipated attract more members with the consequent increase in funds. L R Parr Chair of Trustees ## _**Hastings AC**_ **Financial Year 2021 - 22** (1.10.21 to 30.09.22) |**Balances (Current Account)**|||**Balances (Reserve Account)**||||**Total**| |---|---|---|---|---|---|---|---| |Year beginning||10938.33|Year beginning|20880.31|||31818.64| |Year ended||10732.56|Year ended|20881.35|||31613.91| |||||||**Loss**|204.73| |**Expenditure 2021-2022**|||**Income 2021-2022**||||| |Nominal Code and description|_(20-21)_||Nominal Code||_(20-21)_||| |1001-Track rent|_0.00_|10400.00|2001-Coaching fees|0.00|_7400.00_||| |1002-Track maintenance|_646.35_|1222.00|2002-Donations|5600.00|_1413.39_||| |1003-Hut costs|_500.00_|79.15|2003-Grants|2500.00|_98.35_||| |1004-Hut utilities|_0.00_|873.00|2004-Bank interest|1.04|_378.82_||| |1005-Membership Aflisation|_5,231.00_|550.00|2005-member subs|11258.10|_330.00_||| |1006-Training|_0.00_|0.00|2014-EA membership|0.00|_204.39_||| |1007-Kit purchases|_0.00_|3185.92|2006-fares|0.00|_980.58_||| |1008-Match costs|_0.00_|0.00|2007-kit sales|0.00|_0.00_||| |1009-Celebrations/hospitality|_0.00_|166.00|2008-match promotion|0.00|_52.40_||| |1010-EA membership|_365.00_|1265.00|2009-celebrations|0.00|_1905.00_||| |1011-Catering stock|_0.00_|0.00|2010-comp entry fees|0.00|_300.17_||| |1012-Sundries|_0.00_|0.00|2011-catering|367.09|_0.00_||| |1013-Administration|_0.00_|534.64|2012-sundries|0.00|_954.89_||| |1014-Club afliation|_394.70_|185.00|2013-administration|585.00|_0.00_||| |1015-Coaching and Development||162.27|**Sub total**|20311.23|_750.40_||| |1016-Equipment||1415.75|||||| |1017-Health and Safety||477.23|||_399.53_||| ||||**Defcit**|204.73|||| |**TOTALs**|_7,137.05_|20515.96||20515.96|_15167.92_||| I confirm that I have verified the Accounts from the paperwork available to me and all is correct ## **RECEIPTS & PAYMENTS 2021/22** ## **Payments** **----- Start of picture text -----**
Bank
Transactio Method of
Statement Nominal Code
n Date payment
Date
Oct 7, 21 1001-Track rent
Nov 30, 21 1001-Track rent
Dec 1, 21 1016-Equipment
Dec 1, 21 1016-Equipment
Dec 7, 21 1013-Administration
Dec 7, 21 1016-Equipment
12/13/2021 1016-Equipment
12/14/2021 1005-Membership Affilisation
12/20/2021 1013-Administration
01/07/2022 1010-EA membership
01/10/2022 1001-Track rent
01/10/2022 1016-Equipment
01/10/2022 1016-Equipment
01/11/2022 1001-Track rent
01/12/2022 1001-Track rent
01/17/2022 1015-Coaching and Development
01/18/2022 1004-Hut utilities
01/24/2022 1007-Kit purchases
01/27/2022 1002-Track maintenance
02/02/2022 1010-EA membership
02/07/2022 1010-EA membership
02/10/2022 1016-Equipment
02/10/2022 1016-Equipment
02/10/2022 1013-Administration
02/17/2022 1001-Track rent
02/17/2022 1004-Hut utilities
03/17/2022 1002-Track maintenance
03/17/2022 1001-Track rent
03/22/2022 1004-Hut utilities
03/28/2022 1005-Membership Affilisation
04/08/2022 1005-Membership Affilisation
04/19/2022 1013-Administration
04/19/2022 1016-Equipment
04/19/2022 1016-Equipment
04/21/2022 1004-Hut utilities
04/26/2022 1010-EA membership
04/27/2022 1010-EA membership
04/28/2022 1010-EA membership
05/03/2022 1010-EA membership
05/09/2022 1010-EA membership
05/09/2022 1010-EA membership
05/18/2022 1004-Hut utilities
06/20/2022 1004-Hut utilities
**----- End of picture text -----**
**----- Start of picture text -----**
07/07/2022 1001-Track rent
07/08/2022 1017-Health and Safety
07/08/2022 1016-Equipment
07/08/2022 1017-Health and Safety
07/08/2022 1014-Club affiliation
07/09/2022 1004-Hut utilities
07/25/2022 1013-Administration
07/25/2022 1003-Hut costs
07/26/2022 1010-EA membership
07/27/2022 1016-Equipment
07/27/2022 1009-Celebrations/hospitality
08/03/2022 1001-Track rent
08/04/2022 1007-Kit purchases
08/05/2022 1001-Track rent
08/07/2022 1004-Hut utilities
09/05/2022 1013-Administration
10/16/2022 1004-Hut utilities
10/20/2022 1013-Administration
10/20/2022 1001-Track rent
10/20/2022 1010-EA membership
10/20/2022 1010-EA membership
10/26/2022 1007-Kit purchases
**----- End of picture text -----**
|Expenditure 2021-2022
**Nominal Code and description**
1001-Track rent
1002-Track maintenance
1003-Hut costs
1004-Hut utilities
1005-Membership Aflisation
1006-Training
1007-Kit purchases
1008-Match costs
1009-Celebrations/hospitality
1010-EA membership
1011-Catering stock
1012-Sundries
1013-Administration
1014-Club afliation
1015-Coaching and Development
1016-Equipment
1017-Health and Safety|£ 10,400.00
£ 1,222.00
£ 79.15
£ 873.00
£ 440.00
£ -
£ 3,185.92
£ -
£ 166.00
£ 1,265.00
£ -
£ -
£ 534.64
£ 185.00
£ 162.27
£ 1,415.75
£ 477.23| |---|---| ||£ 20,405.96| ## **Payee Description Amount (£) Monthly Total** **----- Start of picture text -----**
ARK Schools Online Transfer 800.00
ARK Schools Online Transfer 800.00
HAC B W Darts Online Transfer 50.95
HAC Katie A Online Transfer 111.75
Southern Athletics Online Transfer 50.00
HAC Wayne Martin Online Transfer 310.80
HAC Katie A Online Transfer 88.90
England Athletics Online Transfer 30.00
HAC Chloe Le Fay Online Transfer 161.00
England Athletics Online Transfer 30.00
ARK Schools Online Transfer 800.00
HAC Katie A Online Transfer 48.14
Foam 4 Sports Online Transfer 516.32
ARK Schools Online Transfer 800.00
ARK Schools Online Transfer 800.00
HAC J Lovell Online Transfer 162.27
British Gas Direct Debit 111.37
HAC P Baker Online Transfer 32.20
HAC Ridgeway Text Online Transfer 1,032.00
England Athletics Online Transfer 30.00
England Athletics Online Transfer 15.00
HAC P Baker Online Transfer 10.00
HAC M Davids Online Transfer 40.00
HAC Chloe Le Fay Online Transfer 72.67
ARK Schools Online Transfer 800.00
British Gas Direct Debit 121.01
HAC Open Brackets Online Transfer 190.00
ARK Schools Online Transfer 800.00
British Gas Online Transfer 114.04
YDL Online Transfer 300.00
Sussex Athletics Online Transfer 110.00
HAC Chloe Le Fay Online Transfer 127.18
HAC Dave Hunneman Online Transfer 8.89
HAC Gavin Stephens Online Transfer 132.00
British Gas Direct Debit 99.65
England Athletics Online Transfer 16.00
England Athletics Online Transfer 598.00
England Athletics Online Transfer 16.00
England Athletics Online Transfer 160.00
England Athletics Online Transfer 32.00
England Athletics Online Transfer 176.00
British Gas Direct Debit 94.47
British Gas Direct Debit 84.29
**----- End of picture text -----**
**----- Start of picture text -----**
ARK Schools Online Transfer 2,400.00
Green Insurance Online Transfer 365.03
Millbrook Design Online Transfer 30.00
Phoenix Medical Online Transfer 112.20
England Athletics Online Transfer 185.00
British Gas Direct Debit 83.16
HAC S Parker-Harding Online Transfer 29.80
Marie Ashton Online Transfer 79.15
England Athletics Online Transfer 144.00
HAC Dave Hunneman Online Transfer 68.00
HAC Chloe Le Fay Online Transfer 166.00
ARK Schools Online Transfer 800.00
Ronhill Specials Online Transfer 649.72
ARK Schools Online Transfer 800.00
British Gas Online Transfer 80.06
Web Collect Online Transfer 70.00
British Gas Online Transfer 84.95
Web Domain Invoice Online Transfer 23.99
ARK Schools Online Transfer 800.00
England Athletics Online Transfer 32.00
England Athletics Online Transfer 16.00
Ronhill Specials Online Transfer 2,504.00
3,311.79
**----- End of picture text -----**
Comments **RECEIPTS & PAYMENTS 2020/21** ## **Receipts** **----- Start of picture text -----**
Bank
Transactio Method of
Statement Description Pay-in slip No.
n Date receipt
Date
Oct 4, 21 2005-member subs
Oct 8, 21 2005-member subs
Oct 11, 21 2005-member subs
Oct 12, 21 2005-member subs
Oct 20, 21 2005-member subs
Oct 25, 21 2005-member subs
Oct 27, 21 2005-member subs
Oct 28, 21 2005-member subs
Nov 1, 21 2005-member subs
Nov 4, 21 2005-member subs
11/05/2021 2005-member subs
11/08/2021 2005-member subs
11/10/2021 2005-member subs
11/19/2021 2005-member subs
11/22/2021 2005-member subs
11/24/2021 2005-member subs
11/25/2021 2005-member subs
11/30/2021 2005-member subs
12/01/2021 2005-member subs
12/02/2021 2005-member subs
12/03/2021 2005-member subs
12/07/2021 2002-Donations
12/08/2021 2005-member subs
12/09/2021 2005-member subs
12/13/2021 2002-Donations
12/23/2021 2005-member subs
12/24/2021 2003-Grants
01/07/2022 2005-member subs
01/11/2022 2005-member subs
01/12/2022 2005-member subs
01/13/2022 2005-member subs
01/17/2022 2005-member subs
01/19/2022 2005-member subs
01/21/2022 2005-member subs
01/28/2022 2005-member subs
01/31/2022 2005-member subs
02/01/2022 2005-member subs
02/02/2022 2005-member subs
02/03/2022 2005-member subs
02/07/2022 2005-member subs
02/08/2022 2005-member subs
02/10/2022 2005-member subs
02/14/2022 2005-member subs
**----- End of picture text -----**
**----- Start of picture text -----**
02/16/2022 2005-member subs
02/18/2022 2005-member subs
02/24/2022 2005-member subs
03/03/2022 2005-member subs
03/04/2022 2005-member subs
03/08/2022 2005-member subs
03/09/2022 2005-member subs
03/11/2022 2005-member subs
03/14/2022 2005-member subs
03/15/2022 2005-member subs
03/16/2022 2005-member subs
03/18/2022 2005-member subs
03/21/2022 2005-member subs
03/22/2022 2003-Grants
03/22/2022 2005-member subs
03/25/2022 2005-member subs
03/28/2022 2005-member subs
03/29/2022 2005-member subs
03/31/2022 2005-member subs
04/01/2022 2005-member subs
04/04/2022 2005-member subs
04/05/2022 2005-member subs
04/06/2022 2005-member subs
04/07/2022 2005-member subs
04/08/2022 2005-member subs
04/11/2022 2005-member subs
04/12/2022 2005-member subs
04/13/2022 2005-member subs
04/14/2022 2005-member subs
Apr 22, 22 2005-member subs
04/25/2022 2005-member subs
04/28/2022 2005-member subs
04/29/2022 2005-member subs
05/04/2022 2005-member subs
05/05/2022 2005-member subs
05/06/2022 2005-member subs
05/09/2022 2005-member subs
05/09/2022 2013-administration
05/10/2022 2005-member subs
05/12/2022 2005-member subs
05/13/2022 2005-member subs
05/16/2022 2005-member subs
05/17/2022 2005-member subs
05/18/2022 2005-member subs
05/19/2022 2005-member subs
05/20/2022 2005-member subs
05/27/2022 2005-member subs
05/30/2022 2005-member subs
06/01/2022 2005-member subs
06/08/2022 2005-member subs
**----- End of picture text -----**
**----- Start of picture text -----**
06/03/2022 2005-member subs
06/10/2022 2005-member subs
06/13/2022 2005-member subs
06/15/2022 2005-member subs
06/15/2022 2013-administration
06/16/2022 2005-member subs
06/20/2022 2005-member subs
06/21/2022 2005-member subs
06/23/2022 2005-member subs
06/27/2022 2005-member subs
06/29/2022 2002-Donations
06/29/2022 2005-member subs
06/30/2022 2005-member subs
07/01/2022 2005-member subs
07/04/2022 2011-catering
07/05/2022 2005-member subs
07/08/2022 2005-member subs
07/11/2022 2013-administration
07/19/2022 2005-member subs
07/25/2022 2005-member subs
07/26/2022 2002-Donations
07/29/2022 2005-member subs
08/01/2022 2005-member subs
08/02/2022 2005-member subs
08/08/2022 2005-member subs
08/12/2022 2005-member subs
08/16/2022 2005-member subs
08/17/2022 2005-member subs
08/26/2022 2005-member subs
08/30/2022 2005-member subs
09/01/2022 2005-member subs
09/06/2022 2005-member subs
09/07/2022 2005-member subs
Sep 8, 22 2005-member subs
09/12/2022 2013-administration
09/12/2022 2005-member subs
09/13/2022 2005-member subs
09/14/2022 2005-member subs
09/16/2022 2005-member subs
09/20/2022 2005-member subs
09/21/2022 2005-member subs
09/23/2022 2005-member subs
09/26/2022 2005-member subs
09/29/2022 2005-member subs
**----- End of picture text -----**
## **Income 2021-2022** |**Income 2021-2022**|| |---|---| |**Nominal Code**
2001-Coaching fees
2002-Donations
2003-Grants
2004-Bank interest
2005-member subs
2014-EA membership
2006-fares
2007-kit sales
2008-match promotion
2009-celebrations
2010-comp entry fees
2011-catering
2012-sundries
2013-administration|0.00
5,600.00
2,500.00
0.00
11,196.21
0.00
0.00
0.00
0.00
0.00
0.00
367.09
0.00
585.00| ||**20,248.30**| ## **Description** ## **Amount (£) Total deposit** **----- Start of picture text -----**
9.73
577.12
23.90
3.16
20.33
3.16
7.72
22.60
7.72
5.81
66.27
579.29
26.53
5.66
5.81
47.18
64.50
22.60
37.84
3.16
85.37
HAC Wayne Martin 50.00
597.89
3.16
Fiddler S 50.00
14.68
2,000.00
3.16
651.99
54.85
74.29
32.42
32.35
54.16
36.11
30.03
16.08
20.60
49.44
33.84
668.18
22.32
5.81
**----- End of picture text -----**
**----- Start of picture text -----**
45.67
3.20
5.81
5.81
29.30
661.10
40.05
23.48
48.85
3.20
15.60
98.34
49.75
PCC For Sussex 500.00
15.60
53.58
53.37
18.80
77.04
31.86
62.88
74.40
37.20
37.94
667.52
109.38
23.31
23.31
43.18
21.59
26.86
26.68
3.20
50.65
39.08
5.81
21.41
Amazon Refund 5.00
742.69
5.81
5.81
15.60
38.71
23..48
31.70
16.57
18.78
8.99
3.18
22.50
**----- End of picture text -----**
**----- Start of picture text -----**
5.81
738.92
3.18
31.20
Compensation - Natwest 100.00
13.70
15.60
21.59
29.12
5.81
Ian Maidens Charity 4,000.00
7.71
6.57
18.78
Earnings from hosting 367.09
6.57
789.35
Compensation - Natwest 100.00
7.71
3.18
Hastings Youth Trust 1,500.00
21.41
76.39
44.90
806.05
3.18
5.81
5.81
3.18
3.18
3.18
5.81
40.55
792.64
YDL Athletics 380.00
5.81
7.71
21.59
21.59
32.35
47.04
13.52
26.85
10.89
**----- End of picture text -----**
TOTAL 20.248.30 0.00 Monthly total Comments 0.00 ## Reserve Account ||Reserve Account||||| |---|---|---|---|---|---| ||||||£| |Date||Receipts|Payments||Balance| |31/08/2021|Opening balance||||20,880.31| |30/09/2021|Interest|0.17||0|20,880.48| |31/10/2021|Interest|0.17||0|20,880.65| |30/11/2021|Interest|0.18||0|20,880.83| |31/12/2021|Interest|0.18||0|20,881.01| |31/01/2022|Interest|0.18||0|20,881.19| |28/02/2022|Interest|0.16||0|20,881.35| |31/03/2022|Interest|0||0|20,881.35| |30/04/2022|Interest|0||0|20,881.35| |31/05/2022|Interest|0||0|20,881.35| |30/06/2022|Interest|0||0|20,881.35| |31/07/2022|Interest|0||0|20,881.35| |31/08/2022|Interest|0||0|20,881.35| ## **Nom. CodePayments / Expenditure** ## **Nom. Code** |1001|Track Rent|2001| |---|---|---| |1002|Track Maintenance|2002| |1003|Hut Costs|2003| |1004|Hut Utilities|2004| |1005|Membership Afliation|2005| |1006|Transport|2006| |1007|Kit Purchase|2007| |1008|Match Promotion|2008| |1009|Celebrations|2009| |1010|Competition Entry Fees|2010| |1011|Catering Stock|2011| |1012|Sundries|2012| |1013|Administration|2013| |1014|Club Afliation|2014| |1015|Coaching & Development|| |1016|Equipment|| Athlete support Contribution to Hut Refurbishment Fund RK - Work in progress Consider the same amounts of codes for each i.e. coach hire / coach fares Setup N/C for 2020 Membership Subs Cross Ref. Mem-subs to payments Total annual track costs Total annual track fees N/C Sub-headings ## **Receipts / Income** Track fees Donations Grants Bank Interest Member Subscriptions 2019 Fares Kit Sales Match Promotion Celebrations Competition Entry Fees Catering Sundries Administration Member Subscriptions 2020 |Cash|Track / Café / Xmas|/ Kit sales| |---|---|---| |Cheque|Kit sales|| |Bacs|Donations|| |PayPal|X/C Entry Fees|Martin Watts| |GoCardless|Membership|Katie Arnold / Amy Spice| |Tuesday|Oct|01|133.90|57.14||Year|Quarter| |---|---|---|---|---|---|---|---| |Thursday|Oct|03|80.31|57.14||9,600|2,400| |Sunday|Oct|06||57.14|||| |Tuesday|Oct|08|124.00|57.14|||39.00| |Thursday|Oct|10|65.00|57.14|||| |Sunday|Oct|13||57.14|||| |Tuesday|Oct|15|135.30|57.14|||| |Thursday|Oct|17|68.85|57.14|||| |Sunday|Oct|20||57.14|||| |Tuesday|Oct|22|140.00|57.14|||| |Thursday|Oct|24|82.50|57.14|||| |Sunday|Oct|27||57.14|||| |Tuesday|Oct|29|90.00|57.14|||| |Thursday|Oct|31|61.70|57.14||981.56|800.00| |Sunday|Nov|03||66.67|||| |Tuesday|Nov|05|151.50|66.67|||| |Thursday|Nov|07|64.00|66.67|||| |Sunday|Nov|10||66.67|||| |Tuesday|Nov|12|72.50|66.67|||| |Thursday|Nov|14|64.01|66.67|||| |Sunday|Nov|17||66.67|||| |Tuesday|Nov|19|172.20|66.67|||| |Thursday|Nov|21|67.60|66.67|||| |Sunday|Nov|24||66.67|||| |Tuesday|Nov|26|78.00|66.67|||| |Thursday|Nov|28|69.82|66.67||739.63|800.00| |Sunday|Dec|01||57.14|||| |Tuesday|Dec|03|132.00|57.14|||| |Thursday|Dec|05|49.00|57.14|||| |Sunday|Dec|08||57.14|||| |Tuesday|Dec|10|79.30|57.14|||| |Thursday|Dec|12||57.14|||| |Sunday|Dec|15||57.14|||| |Tuesday|Dec|17|109.35|57.14|||| |Thursday|Dec|19|41.50|57.14|||| |Sunday|Dec|22||57.14|||| |Tuesday|Dec|24||57.14|||| |Thursday|Dec|26||57.14|||| |Sunday|Dec|29||57.14|||| |Tuesday|Dec|31||57.14||411.15|800.00| |Thursday|Jan|02||61.54|88.89||| |Sunday|Jan|05||61.54|||| |Tuesday|Jan|07|94.00|61.54|88.89||| |Thursday|Jan|09|56.50|61.54|88.89||| |Sunday|Jan|12||61.54|||| |Tuesday|Jan|14|65.50|61.54|88.89||| |Thursday|Jan|16|67.80|61.54|88.89||| |Sunday|Jan|19||61.54|||| |Tuesday|Jan|21|105.50|61.54|88.89||| |Thursday|Jan|23|51.50|61.54|88.89||| |Sunday|Jan|26||61.54|||| |Tuesday|Jan|28|98.10|61.54|88.89|||| |---|---|---|---|---|---|---|---|---| |Thursday|Jan|30|38.50|61.54|88.89||577.40|800.00| |Sunday|Feb|02||66.67|100.00|||| |Tuesday|Feb|04|309.07|66.67|100.00|£309.07 unallocated||money assign| |Thursday|Feb|06|54.80|66.67|100.00|||| |Sunday|Feb|09||66.67|100.00|||| |Tuesday|Feb|11|136.00|66.67|100.00|||| |Thursday|Feb|13|56.50|66.67|100.00|||| |Sunday|Feb|16||66.67|100.00|||| |Tuesday|Feb|18|84.10|66.67|100.00|||| |Thursday|Feb|20|34.00|66.67|100.00|||| |Sunday|Feb|23|5.00|66.67|100.00|£5.00 unallocated money assigned||| |Tuesday|Feb|25|117.10|66.67|100.00|||| |Thursday|Feb|27|63.00|66.67|100.00||859.57|800.00| |Sunday||||||||| |Tuesday||||||||| |Thursday||||||||| |Sunday||||||||| |Tuesday||||||||| |Thursday||||||||| |Sunday||||||||| |Tuesday||||||||| |Thursday||||||||| |Sunday||||||||| |Tuesday||||||||| |Thursday||||||||| |Month|Week|Session| |---|---|---| |800|184.62|61.54| |||92.31| |13.00|4.33|| |8.67||| 14 12 14 13 9 ned to this date d to this date 12 8 1,848.12 2,400.00