Trustees’ Annual Report for the period
From 1 Dec 2023 Period start date To 1 Dec 2024 Period end date
Charity name: Scole Parish Hub
Charity registration number: 1192923
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the CIO are to establish and run a village hall and to promote for the benefit of the inhabitants of the Parish of Scole (“area of benefit”) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The activities of the CIO over the reporting period focussed on attempting to gain support from South Norfolk District Council (SNDC), which would also be required for any application for major funding from other sources. However, it became clear that this would not be forthcoming (at least in the immediate future), with SNDC instead supporting development of the Scole playing fields pavilion, a decision based in part on promised funding for components of that project as part of the planning approval for an adjacent large housing development. However, the trustees acknowledged the increasingly difficult local and national financial situation, the serious problems many existing village halls (and other charities) face in maintaining sustainability, and considerable uncertainty concerning the implications of the Government’s proposed reorganisation. As such, the trustees decided to put the Charity’s primary project into temporary abeyance. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees confirm that they have had regard to the Charity Commission’s guidance on public benefit. |
|
|---|---|---|---|
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | In the light of the situation outlined in Para 1.17, acknowledgement of the increasingly difficult national financial situation with its implications for the sustainability of village halls, coupled with uncertainty concerning the implications of the proposed local government reorganisation in Norfolk, the trustees reluctantly decided to put the Charity’s primary project into temporary abeyance. However, the Charity did apply to the Adnams Community Trust for funding for some sustainable outside seating, to be positioned in the greenspace adjacent to the proposed position of the hall. A grant of £1080 was subsequently awarded to the CIO in Nov 2024, and the benches ordered and paid for that month. The benches were installed in early 2025, and will facilitate use of the site for community and recreational use, and for use as an additional outdoor classroom to complement the existing facility by the river for children from local schools. |
Additional information (optional) You may choose to include further statements where relevant about:
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Funds in the CIO’s bank account on 1st Dec 2024 were £429. Income during the reporting period was £1338, and expenditure £4912. The Charity has no outstanding financial liabilities, but currently no recurrent funding stream. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | No reserves currently held. Contingency funds will be incorporated into applications for funding. |
| Amount of reserves held | Para 1.22 | None |
| Reasons for holding zero reserves |
Para 1.22 | The Charity has no recurrent income stream until funding applications are successful and the first phase of the build completed and operational. |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The Charity currently has no financial liabilities. However, fulfilling its original purpose is entirely dependent on successfully obtaining external funding for the build. In the light of the situation outlined in Para 1.17, the trustees decided to suspend activities for the time being, until such a time when the situation improves, or it becomes clear that its primary purpose is unachievable. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Charity Commission approved CIO Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation (CIO) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Founding Trustees initially appointed by agreement; thereafter trustees elected at the Annual General Meeting according to the CIO’s constitution. No other body or person is entitled to appoint trustees. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works
Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Scole Parish Hub CIO |
|---|---|
| Other name the charity uses | Scole Parish Hub and Heritage Centre |
| Registered charity number | 1192923 |
| Charity’s principal address | Calvers Farm, Norwich Road, Thelveton Diss IP21 4NG |
Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Corinne Moore Whole year None
2 Jeremy Ward Treasurer/Secretary Whole year None
3 David Hillier Whole year None
4 Judy Lewis Whole year None
5 Elizabeth Baines Whole year None
6 Dolores Ward Chair of Trustees Whole year None
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– Corporate trustees names of the directors at the date the report was approved Director name None
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole year
None
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Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
None
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
|
|---|---|
| Dolores T Ward Jeremy PT Ward |
|
Chair, 2023-2024 Treasurer/secretary |
|
| 15/9/2025 | |
| 15/9/2025 |
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Charity Name No (if any)
Scole Parish Hub 1192923
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01-Dec-23 01-Dec-24
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
258 - - 258
Income from village fete bric-a-brac stall
Donation from Adnams Comm Trust 1,080 - - 1,080 -
South Norfolk District Council S106 - - - - 2,465
Amazon donation - - - - 36
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
1,338 - - 1,338 2,501
AR)
A2 Asset and investment sales,
(see table).
None - - - -
- - - - -
Sub total - - - - -
Total receipts 1,338 - - 1,338 2,501
A3 Payments
Web site setup 86 - - 86 -
Public liability insurance (Zurich) 48 - - 48 126
Purchase of Sum-up machine 48 - - 48 -
CAN subscription 50 - - 50 -
Bank Charges Unity Bank - - - - 67
Architect fees 1,800 - - 1,800 2,465
VAT on purchase brought forward from
2021-2022 - - - - 94
Quantity surveyor fees 1,800 - - 1,800 -
Bench purchase (Adnams donation) 1,080 - - 1,080 -
Sub total [ 4,912 ] - - 4,912 2,752
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 4,912 - - 4,912 2,752
Net of receipts/(payments) - 3,574 - - - 3,574 - 251
A5 Transfers between funds - - - - -
A6 Cash funds last year end 4,003 - - 4,003
Cash funds this year end 429 - - 429 4,003
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CCXX R1 accounts (SS)
1
2025-09-15
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature None Details Details Marquees x 2 (small) Sum up machine Bank account Details Details Total cash funds (agree balances with receipts and payments account(s)) None Details None |
Unrestricted funds Restricted funds to nearest £ to nearest £ 429 - - - - 429 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Main - main 48 - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Corinne Moore Jeremy PT Ward |
Endowment funds to nearest £ - - - |
|---|---|---|---|
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 15/09/2025 15/09/2026 |
CCXX R2 accounts (SS)
2
2025-09-15