CARYFORD COMMUNITY HALLASSOCIATION TRUSTEES'ANNUAL REPORT AND FINANCIALSTATEMENTS 30 APRIL 2025 Charity Number 1192922
CARYFORD COMMUNITY HALLASSOCIATION TRUSTEES'ANNUAL REPORT YEAR ENDING 30APRIL 2025 Introduction The trustees of the Caryford Community Hall Association I'CCHA") are pleased to present their annual report together with the financial statements of the charity for the year ending 30 April 2025. The financial statements comply with the Charities Act 2011, and the provisions of the constitution. Objectives and activities The following are the objects found in the constitution of the CCHA and registered with the Charity Commission.. To promote the benefit of the inhabitants of the civil Parishes of Castle Cary and Ansford and all inhabitants within a radius of two miles outside the said Parish boundaries Ihereinafter called "the area of benefit") without distinction of sex or of political. religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in common effort to advance education and to provide facilities in the interest of so¢i81 welfare for recreation and leisure- time occupation with the object of improving the Conditions of life for the said inhabitants., To est8blish or to secure the establishment of a Community Centre Ihereinafter called.the Centre'l and to maintain and manage, or to ¢o-oper8t& with any local statutory authority in the rnaintenance and management of such a Centre for activities promoted by the Association and its constituent bodies in furtherance of the above objects. These objects have been delivered throughout the reporting period by offering, at reasonable cost, a community space for hirers to put on a range of activities for people of all ages.. Tiddlywinks Parents and Toddlers. sensory classes for babies, bridge club, 'Saturday Stitch" Circuit training, martial arts, pickleball. rolitsr skating, majorettes. short mat bowls. short tennis. yoga, pil8tes and Tai Chi. Castle Cary Gardening Club and its History Society held meelings in the hall and classes in British Sign Language held. u3a group sessions on art. scrabble, and mahjong have used the hall together with u3a monthly lectures. The Arts Society has held monthly le¢tures 8nd Cinema in Caryford Film Screenings h8V& taken place 11 times. Glastonbury Festival organisers booked the hall for training sessions for stewards before the 2024 event. The Hall has been also used tor off icial purposes. NHS blood donation sessions were regularly arranged,. Ansford Parish Council held their meetings in ihe Hall.. the Hall was
CARYFORD COMMUNITY HALL ASSOCIATION TFIUSTEES, ANNUAL REPORT YEAR ENDING 30 APRIL2025 used as a Polling Station in national and local elections, and there have been Planning Application consultation events. Somerset Gouncil has hired the hall for several of its regular local network meetings of councillors. officers and local parish and town councils. In addition, the Hall has been hired for numerous private functions such as children's part16s, birthday celeb¥ations, wedding receptions and funeralwakes. The Committee additionally mounted its own regular events in the Hall and elsewhere in the town aimed at raising funds for Hall operating expenses and towards the costs of the Building Extension Project. As well as the regular Christmas Craft Fair. live perforrnances of music and drama were held to good audiences. Take Art. the Somerset based scheme financially supporting local drama and music performances, supported several of these performances. In addition, the Committee organised a highly successful Open Gardens Day, giving visitors the opportunity lo see ten private gardens in the town and enjoytea and cake at the Market House. Over £3.000 was raised at this event towards the costs of the Extension Project. Achievements and performance Extension Project (Phase 21 The final construction and fitting Dut costs were made in the FY to complete the second phase of the hall extension project. Phase 2 of the project was completed on time and on budget and has provided two additional spaces to hire Ithe Small Hall and Churchouse Rooml, a small kitchenette area servinE both spaces. and a new ladies washroom. The extension was officiauy opened on 20 July 2024 by Mrs Lee Mosley, a former trustee involved with the Hall since its Creation, in the presence ol local residtrnts, user groups. councillors. Somerset Community Council. and Action with Communities in Rural England IACREI. Hiring Performance The additional spaces created by the second phase ol the extension project have been a huge succe35. Hirers have commented on ihe flexibility now offered by having three hiring spaces, with some hirers making use of all these spaces for their larger events. A comparison of bookings for two comparable rnonths Imarch 2024 and March 20251 before and after the extension was opened indicate an 8lm08t doubling of bookings and booked hours.
CARYFORD COMMUNITY HALLASSOCIATION TRUSTEES, ANNUAL REPORT YEAR ENDING 30 APRIL2025 March 2024 166 67 March 2025 317 125 Totsl Hours booked [Totalnumbgr of bookings New PoLicies and Procedures Managing the extended h811, with a new fire alarm system install8d, has required new or revised poli¢ies and procedures. During the period of this report, the Committee has cornprehensively revised its Health and Safety Procedure statement.. conducted a fresh Health and Saf6ty Risk Assessment and implemented actions arising from this.. introduced a new Fire Evacuation Policy and procedure and carried out the annual Fire Safety Risk Assessment process taking account of the newly Gonfigured building. Financial Review As reported above. the final payments associated with the extension project were completed during the FY. Ignoring these one-off costs enables an examination ol the norm81 operations of the hall. Considering normal operations, the increase in hirings reported above generated hiring revenue from all three spaces of É28,404, a 40% increase over the previous year. Increased revenue was also achieved by Cin8ma in Caryford that contributed E3.329 ot hiring income. The hall also benefited from £13,300 of grants during the year that provided confidence to the trustees to agree to additional unbudgeted hall maintenance and capital expenditure of £10,440. This included additional curtains in the main hall, 8 new floor cleaner to replace one which had failed, additional staging and tree cl8arance around the c8rp8rk and outdoor spaces. Consideringjust normal operations, the CCHA generated a cash surplus (income over expenditure) of £8,922 during the year. At the end of the year, the total cash reserves of the charity were £61,756 held across the following funds.. Unrestricted= £23.884 Sinking Fund.. £10,000 Craft Fair: £ 1,094 EP Fundraising.. £24,663 Cinema in Caryford.. £ 2.115
CARYFORD COMMUNifi HALLASSOCIATION TRUSTEES'ANNUAL REPORT YEAR ENDING 30APRIL 2025 Reserves In line with Hallmark recommendations. the CCHA Financial Policy requires reserves to be at least 60¥0 of forecast expenditure tor the year. Assuming similar levels of expenditure in FY25126. the current unrestricted cash reserves of £25,999 Iunrestricted plus Cinema in Caryfordl meet this target. In addition, a further £2,000 was added to the'sinking Fund, during the reporting period, bringing the total held in this fund to £10.000. Plans for future periods The CCHA will Continue to provide a venue to support the community as described by its constilution. It will organise cultural events, Cinema in Caryford film nights and maintain the current old and new facilities to ensure the safety of 811 users of the hall. The CCHA will begin to review and plan for the 3rd phase of the Community Hall extension project which involves updating the entrance space to create a more useful social space for hall users together with upgrading th8 remaining unimproved toilet accommodation. Following review, the process of securing funding for Phase 3 will commence. the timing of Phase 3 will depend upon the success of this endeavour. Structure, Governance and Management The CCHA is registered with the Charity Commission as a Charitable Incorporated Organis8tion ICIOI with a membership. The objects of the CIO are described above. Members of the CCHA are eligible to be trustees of the CIO. The CCHA trustees form a committee that meets every month. Additionally, there are three CCHA sub-committees made up frorn trustees and other interested parties. The three CCHA sub-committees report to the monthly trustee meetings as required. The three CCHA sub-committees are: Events and Fundraising Extension Project Grants Minutes of each trustee meeting and sub-committee meeting are kept as a record of decisions and agreed actions. CCHA Members and Trusiees are recruited into the organisation in accordance with the CIO constitution.
CARYFORD COMMUNITY HALLASSOCIATION TRUSTEES'ANNUAL REPORT YEAR ENDING 30 APRIL 2025 Trustees, Responsibilities The trustees are responsible tor preparing the Trustees, Report and the financial statements in accordance with applicable law. The trLJStees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position ol the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, and th8 provisions of the constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Trustees, Committee and signed on their behalf by.. lan Bynoe Chair of Trustees Date.. 10 July 2025
CARYFORD COMMUNITY HALLASSOCIATION TRUSTEES. ANNUAL REPORT YEAR ENDING 30 APRIL 2025 Trustees The trustees who h8ve served during the year, and until the date the accounts have been signed, are: Thomas Burr MBE- President lan Bynoe OBE- Chair judith Cole-vice Chair Caroline Reeves David Bright-Tre8surer Jackie Foley Annette Bedford Christine Davidson- Booking Secretary Martin Hallord Marilyn Simcox Observers Councillor Dave Gill. Representativ8 of Castle Cary Town Council Councillor Ray Leary, Representative ot Ansford Parish Council Helen Leary Hall Secretary Laura Napper Hall Steward Karla Smith Registered Office Carylord Community Hall Maggs Lane Castle Cary Somerset. BA7 711 Independent Examiner joshua Kingston. Bsc.. ACA Burton Sweet Limited The Clock Tower 5 Farleigh Court Old Weston Road Flax BoLJrton Bristol BS48 1 UR Bankers Natwest Bank PLC, 2 Hendford, Yeovil. BA20 1TN. CAF Bank, 25 Kings Hill Avenue. Kings Hill, West Malling, Kent. ME19 4TA. CCLA FLJnd Managers Ltd., One Angel Lane, London. EC4R 3AB
CARYFORD COMMUNITY HALL ASSOCIATION INDEPENDENTEXAMINER'S REPORT TO THE TRUSTEES YEAR ENDING 30APRIL 2025 I report to the trustees on my examination of the accounts of Caryford Community Hall Association (the Charity) for the year ended 30 April 2025. Responsibilities and basis of report As ihe charity trustees ol the Charity you are responsible lor the preparation of the accounts in 8c¢ordance with the requirements ol the Charities Act 20111'the Act'l. I report in respect of my examinatlDn of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent examiner's statement I havts completed my examination. I confirm that no material matters have come to my attention in ¢onnection with the examination giving me cause to believe that in any material respeGt: accounting record8 were not kept in respect of the Charity as required by section 130 of the Act.. or 2. the accounts do not accord with those records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to 8nable 8 proper understanding of the accounts to be reached. ockkn LL Ctoit joshua Kingston ACA Burton Sweet Chartered Accountants The ClockTower 5 Farleigh Court Old Weston Road Flax Bourton Bristol BS48 1 UR Date.. 10 july 2025
Caryford Community Hall Association Total ReGelpts & Payment5 A¢count for the year ended 30 April 2025 Unr8stricled Restricted Total Rèceipts Gran15 Fundrasising events DonatlDn$ 13,300 00 3.834.24 50.00 28.403.61 33.109.00 16.491.16 20.00 46,409.00 20.325 40 70.00 28.403.61 Licence f88S Bank Interest Deposits Total r8celpts Payments Adminislration Publicity Capitsl Expenditure H811 M8inlen8nce LicenGe Fees Insurance 2,047.13 2,047.13 47,634.98 49.620.16 97,255.14 278.55 140.00 6,470.23 5.369.40 1,273.02 2,697.65 6,280.69 278.55 890.00 98.204.39 5,416.40 1.273 02 2.697.65 6,280.69 750.00 91.734.16 47.00 Telecoms Bank Charyes DonatlOn5 Hall Steward MiscÈllaneous Cleaning Supplies Hall S&crelary Profe55ional Feas Fundraising Expenses To*al payments 60.00 60.00 25.00 7,437.50 58.00 1,141.2 5,580.00 9,988.90 13,941.59 153,272.95 25.00 7,437.50 58.00 1,141 26 5,580.00 9.988.90 11.905.96 114.4S1.02 2.035.63 38,821.93 Net receipts I Ipaymentsl 8.813.05 164.830.861 156,017.811 Transfer Balance brought forward C35h balance carried forward 27, 186.12 3S,999.17 90,588.05 25,757.19 117,774.17 61,756.36 Made up of.. CAF Bank COIF Deposit Cash Nalwe51 7,255.00 36,916.99 2,869 52 14,714 85 61,756.36
Caryford Community Hall Association StatÈment of assets and liabilities at 30 Aprll 2025 Total Assets Fixed assets 2,026,470.20 Current assets Bank cash Hire fees receivable Totsl current assets 61,756.36 3,400.00 65,459.03 Current liabilitie5 Accruals and deferred income Other creditors Total current liabilities 2,494.00 280.00 2,774.00 Cash fund5 Balance at 1 May 2024 Net movement Balance at 30 Aprll 2025 Fund name Transfers Unrestricted general Unreslricted 51nking fund Unr881ricted Cin8Tna in Caryford Reslric18d craft fair Resiri¢ted ÉP 18,364.52 8.000.00 821.60 1,071.34 89.516.71 7,519.44 12.000 001 2.000.00 23,883.96 10.000 00 2,115.21 1.093.84 24,663.35 1.293.61 871.25 165.702.111 1848.751 848.75 117,774.17 156.017.811 61.756.36 Approval of the accounts The financial ststernents were approved 8t a meeting of the management committee and signed on ils behalf by.. Signed.. /kFn/ È YL0 Name IManagem8nt Committee member) Dale." 10 July 2025