CARYFORD COMMUNITY HALLASSOCIATION
TRUSTEES'ANNUAL REPORT
AND FINANCIALSTATEMENTS
30 APRIL 2025
Charity Number 1192922

CARYFORD COMMUNITY HALLASSOCIATION
TRUSTEES'ANNUAL REPORT
YEAR ENDING 30APRIL 2025
Introduction
The trustees of the Caryford Community Hall Association I'CCHA") are pleased to
present their annual report together with the financial statements of the charity for the
year ending 30 April 2025.
The financial statements comply with the Charities Act 2011, and the provisions of the
constitution.
Objectives and activities
The following are the objects found in the constitution of the CCHA and registered with
the Charity Commission..
To promote the benefit of the inhabitants of the civil Parishes of Castle Cary and
Ansford and all inhabitants within a radius of two miles outside the said Parish
boundaries Ihereinafter called "the area of benefit") without distinction of sex or
of political. religious or other opinions by associating the local authorities,
voluntary organisations and inhabitants in common effort to advance education
and to provide facilities in the interest of so¢i81 welfare for recreation and leisure-
time occupation with the object of improving the Conditions of life for the said
inhabitants.,
To est8blish or to secure the establishment of a Community Centre Ihereinafter
called.the Centre'l and to maintain and manage, or to ¢o-oper8t& with any local
statutory authority in the rnaintenance and management of such a Centre for
activities promoted by the Association and its constituent bodies in furtherance
of the above objects.
These objects have been delivered throughout the reporting period by offering, at
reasonable cost, a community space for hirers to put on a range of activities for people
of all ages.. Tiddlywinks Parents and Toddlers. sensory classes for babies, bridge club,
'Saturday Stitch" Circuit training, martial arts, pickleball. rolitsr skating, majorettes.
short mat bowls. short tennis. yoga, pil8tes and Tai Chi. Castle Cary Gardening Club
and its History Society held meelings in the hall and classes in British Sign Language
held. u3a group sessions on art. scrabble, and mahjong have used the hall together with
u3a monthly lectures. The Arts Society has held monthly le¢tures 8nd Cinema in
Caryford Film Screenings h8V& taken place 11 times. Glastonbury Festival organisers
booked the hall for training sessions for stewards before the 2024 event.
The Hall has been also used tor off icial purposes. NHS blood donation sessions were
regularly arranged,. Ansford Parish Council held their meetings in ihe Hall.. the Hall was

CARYFORD COMMUNITY HALL ASSOCIATION
TFIUSTEES, ANNUAL REPORT
YEAR ENDING 30 APRIL2025
used as a Polling Station in national and local elections, and there have been Planning
Application consultation events. Somerset Gouncil has hired the hall for several of its
regular local network meetings of councillors. officers and local parish and town
councils.
In addition, the Hall has been hired for numerous private functions such as children's
part16s, birthday celeb¥ations, wedding receptions and funeralwakes.
The Committee additionally mounted its own regular events in the Hall and elsewhere in
the town aimed at raising funds for Hall operating expenses and towards the costs of
the Building Extension Project. As well as the regular Christmas Craft Fair. live
perforrnances of music and drama were held to good audiences. Take Art. the Somerset
based scheme financially supporting local drama and music performances, supported
several of these performances. In addition, the Committee organised a highly
successful Open Gardens Day, giving visitors the opportunity lo see ten private gardens
in the town and enjoytea and cake at the Market House. Over £3.000 was raised at this
event towards the costs of the Extension Project.
Achievements and performance
Extension Project (Phase 21
The final construction and fitting Dut costs were made in the FY to complete the second
phase of the hall extension project. Phase 2 of the project was completed on time and
on budget and has provided two additional spaces to hire Ithe Small Hall and
Churchouse Rooml, a small kitchenette area servinE both spaces. and a new ladies
washroom.
The extension was officiauy opened on 20 July 2024 by Mrs Lee Mosley, a former trustee
involved with the Hall since its Creation, in the presence ol local residtrnts, user groups.
councillors. Somerset Community Council. and Action with Communities in Rural
England IACREI.
Hiring Performance
The additional spaces created by the second phase ol the extension project have been
a huge succe35. Hirers have commented on ihe flexibility now offered by having three
hiring spaces, with some hirers making use of all these spaces for their larger events. A
comparison of bookings for two comparable rnonths Imarch 2024 and March 20251
before and after the extension was opened indicate an 8lm08t doubling of bookings and
booked hours.

CARYFORD COMMUNITY HALLASSOCIATION
TRUSTEES, ANNUAL REPORT
YEAR ENDING 30 APRIL2025
March 2024
166
67
March 2025
317
125
Totsl Hours booked
[Totalnumbgr of bookings
New PoLicies and Procedures
Managing the extended h811, with a new fire alarm system install8d, has required new or
revised poli¢ies and procedures. During the period of this report, the Committee has
cornprehensively revised its Health and Safety Procedure statement.. conducted a fresh
Health and Saf6ty Risk Assessment and implemented actions arising from this..
introduced a new Fire Evacuation Policy and procedure and carried out the annual Fire
Safety Risk Assessment process taking account of the newly Gonfigured building.
Financial Review
As reported above. the final payments associated with the extension project were
completed during the FY. Ignoring these one-off costs enables an examination ol the
norm81 operations of the hall.
Considering normal operations, the increase in hirings reported above generated hiring
revenue from all three spaces of É28,404, a 40% increase over the previous year.
Increased revenue was also achieved by Cin8ma in Caryford that contributed E3.329 ot
hiring income.
The hall also benefited from £13,300 of grants during the year that provided confidence
to the trustees to agree to additional unbudgeted hall maintenance and capital
expenditure of £10,440. This included additional curtains in the main hall, 8 new floor
cleaner to replace one which had failed, additional staging and tree cl8arance around
the c8rp8rk and outdoor spaces.
Consideringjust normal operations, the CCHA generated a cash surplus (income over
expenditure) of £8,922 during the year.
At the end of the year, the total cash reserves of the charity were £61,756 held across
the following funds..
Unrestricted=
£23.884
Sinking Fund..
£10,000
Craft Fair:
£ 1,094
EP Fundraising..
£24,663
Cinema in Caryford.. £ 2.115

CARYFORD COMMUNifi HALLASSOCIATION
TRUSTEES'ANNUAL REPORT
YEAR ENDING 30APRIL 2025
Reserves
In line with Hallmark recommendations. the CCHA Financial Policy requires reserves to
be at least 60¥0 of forecast expenditure tor the year. Assuming similar levels of
expenditure in FY25126. the current unrestricted cash reserves of £25,999 Iunrestricted
plus Cinema in Caryfordl meet this target. In addition, a further £2,000 was added to
the'sinking Fund, during the reporting period, bringing the total held in this fund to
£10.000.
Plans for future periods
The CCHA will Continue to provide a venue to support the community as described by
its constilution. It will organise cultural events, Cinema in Caryford film nights and
maintain the current old and new facilities to ensure the safety of 811 users of the hall.
The CCHA will begin to review and plan for the 3rd phase of the Community Hall
extension project which involves updating the entrance space to create a more useful
social space for hall users together with upgrading th8 remaining unimproved toilet
accommodation. Following review, the process of securing funding for Phase 3 will
commence. the timing of Phase 3 will depend upon the success of this endeavour.
Structure, Governance and Management
The CCHA is registered with the Charity Commission as a Charitable Incorporated
Organis8tion ICIOI with a membership. The objects of the CIO are described above.
Members of the CCHA are eligible to be trustees of the CIO.
The CCHA trustees form a committee that meets every month. Additionally, there are
three CCHA sub-committees made up frorn trustees and other interested parties. The
three CCHA sub-committees report to the monthly trustee meetings as required. The
three CCHA sub-committees are:
Events and Fundraising
Extension Project
Grants
Minutes of each trustee meeting and sub-committee meeting are kept as a record of
decisions and agreed actions.
CCHA Members and Trusiees are recruited into the organisation in accordance with the
CIO constitution.

CARYFORD COMMUNITY HALLASSOCIATION
TRUSTEES'ANNUAL REPORT
YEAR ENDING 30 APRIL 2025
Trustees, Responsibilities
The trustees are responsible tor preparing the Trustees, Report and the financial
statements in accordance with applicable law.
The trLJStees are responsible for keeping sufficient accounting records that disclose
with reasonable accuracy at any time the financial position ol the charity and enable
them to ensure that the financial statements comply with the Charities Act 2011, and
th8 provisions of the constitution. They are also responsible for safeguarding the assets
of the charity and hence for taking reasonable steps for the prevention and detection of
fraud and other irregularities.
Approved by the Trustees, Committee and signed on their behalf by..
lan Bynoe
Chair of Trustees
Date.. 10 July 2025

CARYFORD COMMUNITY HALLASSOCIATION
TRUSTEES. ANNUAL REPORT
YEAR ENDING 30 APRIL 2025
Trustees
The trustees who h8ve served during the year, and until the date the accounts have
been signed, are:
Thomas Burr MBE- President
lan Bynoe OBE- Chair
judith Cole-vice Chair
Caroline Reeves
David Bright-Tre8surer
Jackie Foley
Annette Bedford
Christine Davidson- Booking Secretary
Martin Hallord
Marilyn Simcox
Observers
Councillor Dave Gill. Representativ8 of Castle Cary Town Council
Councillor Ray Leary, Representative ot Ansford Parish Council
Helen Leary
Hall Secretary
Laura Napper
Hall Steward
Karla Smith
Registered Office
Carylord Community Hall
Maggs Lane
Castle Cary
Somerset. BA7 711
Independent Examiner
joshua Kingston. Bsc.. ACA
Burton Sweet Limited
The Clock Tower
5 Farleigh Court
Old Weston Road
Flax BoLJrton
Bristol BS48 1 UR
Bankers
Natwest Bank PLC, 2 Hendford, Yeovil. BA20 1TN.
CAF Bank, 25 Kings Hill Avenue. Kings Hill, West Malling, Kent. ME19 4TA.
CCLA FLJnd Managers Ltd., One Angel Lane, London. EC4R 3AB

CARYFORD COMMUNITY HALL ASSOCIATION
INDEPENDENTEXAMINER'S REPORT TO THE TRUSTEES
YEAR ENDING 30APRIL 2025
I report to the trustees on my examination of the accounts of Caryford Community Hall
Association (the Charity) for the year ended 30 April 2025.
Responsibilities and basis of report
As ihe charity trustees ol the Charity you are responsible lor the preparation of the
accounts in 8c¢ordance with the requirements ol the Charities Act 20111'the Act'l.
I report in respect of my examinatlDn of the Charity's accounts carried out under section
145 of the 2011 Act and in carrying out my examination I have followed all the
applicable Directions given by the Charity Commission under section 14515llbl of the
Act.
Independent examiner's statement
I havts completed my examination. I confirm that no material matters have come to my
attention in ¢onnection with the examination giving me cause to believe that in any
material respeGt:
accounting record8 were not kept in respect of the Charity as required by section
130 of the Act.. or
2. the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in this report in order to 8nable 8
proper understanding of the accounts to be reached.
ockkn LL Ctoit
joshua Kingston ACA
Burton Sweet Chartered Accountants
The ClockTower
5 Farleigh Court
Old Weston Road
Flax Bourton
Bristol BS48 1 UR
Date.. 10 july 2025

Caryford Community Hall Association
Total ReGelpts & Payment5 A¢count for the year ended 30 April 2025
Unr8stricled
Restricted
Total
Rèceipts
Gran15
Fundrasising events
DonatlDn$
13,300 00
3.834.24
50.00
28.403.61
33.109.00
16.491.16
20.00
46,409.00
20.325 40
70.00
28.403.61
Licence f88S
Bank Interest
Deposits
Total r8celpts
Payments
Adminislration
Publicity
Capitsl Expenditure
H811 M8inlen8nce
LicenGe Fees
Insurance
2,047.13
2,047.13
47,634.98
49.620.16
97,255.14
278.55
140.00
6,470.23
5.369.40
1,273.02
2,697.65
6,280.69
278.55
890.00
98.204.39
5,416.40
1.273 02
2.697.65
6,280.69
750.00
91.734.16
47.00
Telecoms
Bank Charyes
DonatlOn5
Hall Steward
MiscÈllaneous
Cleaning Supplies
Hall S&crelary
Profe55ional Feas
Fundraising Expenses
To*al payments
60.00
60.00
25.00
7,437.50
58.00
1,141.2
5,580.00
9,988.90
13,941.59
153,272.95
25.00
7,437.50
58.00
1,141 26
5,580.00
9.988.90
11.905.96
114.4S1.02
2.035.63
38,821.93
Net receipts I Ipaymentsl
8.813.05
164.830.861
156,017.811
Transfer
Balance brought forward
C35h balance carried forward
27, 186.12
3S,999.17
90,588.05
25,757.19
117,774.17
61,756.36
Made up of..
CAF Bank
COIF Deposit
Cash
Nalwe51
7,255.00
36,916.99
2,869 52
14,714 85
61,756.36

Caryford Community Hall Association
StatÈment of assets and liabilities at 30 Aprll 2025
Total
Assets
Fixed assets
2,026,470.20
Current assets
Bank cash
Hire fees receivable
Totsl current assets
61,756.36
3,400.00
65,459.03
Current liabilitie5
Accruals and deferred income
Other creditors
Total current liabilities
2,494.00
280.00
2,774.00
Cash fund5
Balance at
1 May 2024 Net movement
Balance at
30 Aprll 2025
Fund name
Transfers
Unrestricted general
Unreslricted 51nking fund
Unr881ricted Cin8Tna in Caryford
Reslric18d craft fair
Resiri¢ted ÉP
18,364.52
8.000.00
821.60
1,071.34
89.516.71
7,519.44
12.000 001
2.000.00
23,883.96
10.000 00
2,115.21
1.093.84
24,663.35
1.293.61
871.25
165.702.111
1848.751
848.75
117,774.17
156.017.811
61.756.36
Approval of the accounts
The financial ststernents were approved 8t a meeting of the management committee and signed on ils behalf by..
Signed..
/kFn/ È Y￿L0
Name
IManagem8nt Committee member)
Dale." 10 July 2025