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2023-01-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 1 February 2022 To 31 January 2023

Section A Reference and administration details

Charity name North East Abingdon Community Association Other names charity is known by NEACA Registered charity number (if any) 1192878 Charity's principal address Lindsay Drive Abingdon Postcode OX14 2RT

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
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18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Patrick Lonergan Chair and Treasurer
Frances Trinder Secretary
Cheryl Briggs 14 April 2022
David Brown BookingOfficer
Roger Davidson
David Crossley
Colin Trinder
Paul Tierney
Mike Pighills Vale of White Horse District
Council

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year None

TAR

March 2012

1

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser Name Address
None
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation, Foundation basis How the charity is constituted (eg. trust, association, company) Recruited by existing trustees, with candidates having read the Charity Trustee selection methods Commission guidance on being a trustee and, subsequent to giving a (eg. appointed by, elected by) resume of themselves, being elected by the existing trustees.

Additional governance issues (Optional information)

In this year, we agreed the following policies/procedures: You may choose to include Financial policy, dated 14 July 2022 additional information, where relevant, about:

Section C Objectives and activities

TAR

March 2012

2

a) To promote the benefit of the inhabitants of North East Abingdon without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to Summary of the objects of the provide facilities in the interests of social welfare for recreation charity set out in its and leisure-time occupation with the object of improving the governing document conditions of life for the said inhabitants; b) To establish a Community Centre (hereinafter called "the Centre") and to maintain and manage the same (whether alone or in cooperation with any local authority or other person or body) in furtherance of these objects. The main responsibility of the trustees is to maintain the community centre building. To encourage use of the hall, including regular users. To provide recreational activities in the bar such as darts and pool leagues and, for example, quizzes and occasional live music. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

TAR

March 2012

3

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

TAR

March 2012

4

Section D Achievements and erformance p

Summary of the main achievements of the charity during the year

We added the above mentioned Financial Policy, not least to include a Reserve, for contingencies, of £20k. We have continued to encourage use of the hall and this has continued to be a success. We also recruited a new trustee. Two major expenditures were to replace the decking at the Croft Bar side of the hall with a brick surface, commensurate with the surface in that vicinity and to replace the lights in the hall with a modern, LED based, configuration. We increased the rents by about 4% in anticipation of a large increase in heat and lighting expenditure.

TAR

March 2012

5

Section E Financial review

At the time of writing, the charity has a Finance Policy and has agree to Brief statement of the maintain £20000 reserve.

charity’s policy on reserves We hold this reserve because, whilst the charity is insured, there may be contingencies not covered by insurance.

We also need to provide for a lead time to adjust our finances if, for whatever reason, there is an unexpected drop in income and/or increase in expenditure.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

The majority of the charity’s income is from rents and hirings. We also You may choose to include occasionally have donations and grants from one local authority or additional information, where another. relevant about:

We have no investments, per se, but benefit from a small amount of interest on our Unity Bank Easy Access account.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Patrick Lonergan David Brown Position (eg Secretary, Chair, etc)[Chair and Treasurer ] Booking Officer Date

TAR

March 2012

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North East Abingdon Community Association North East Abingdon Community Association North East Abingdon Community Association 1192878 1192878 CC16a
For the period
from		 01/02/2022 To 31/01/2023
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
26,066
4,432
7,167
-
290
93
-
38,048
-
-
-
38,048
8,555
3,922
18,429
1,896
1,513
500
740
523
72
623
326
37,099
-
-
-
37,099
949
-
31,250
32,199		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £		 Total funds
to the nearest £
26,066
4,432
7,167
-
290
93
-
-
38,048
-
-
-
38,048
8,555
3,922
18,429
1,896
1,513
500
740
523
72
623
326
37,099
-
-
-
37,099

949		 Last year
to the nearest £
Hire fees/rent 26,066 -
-
-
-
-
-
-
-
-		 26,066 19,419
Bookings 4,432 4,432 1,882
Grant 7,167 7,167 8,000
Transfer of cash from old NEACA - - 22,736
Increase in cash deposits 290 290 -
Interest 93 93 -
- -
- - -
Sub total(Gross income for
AR)		 38,048 38,048 52,037
A2 Asset and investment sales,
(see table).
- -
-
-		 -
- - -
Sub total - - -
Total receipts
A3 Payments
- 38,048 52,037
Heat and light 8,555 -
-
-
-
-
-
-
-
-
-		 8,555 5,649
Waste 3,922 3,922 3,036
Repairs,renewals and contracts 18,429 18,429 3,224
Cleaning 1,896 1,896 1,696
Insurance 1,513 1,513 1,385
Donations 500 500 600
Gardening 740 740 600
Licences & fees 523 523 1,230
Bank charges 72 72 126
Rates and water 623 623 3,240
Deposit or bookingfee repayment 326 326 -
**Sub total ** 37,099 37,099 20,786
A4 Asset and investment
purchases, (see table)
- -
-
-		 -
- -
**Sub total ** - - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
- 37,099 20,786
949 - -
949		 31,250
- - -
-		 - -
31,250 - 31,250 -
32,199 - - 32,199 31,250

CCXX R1 accounts (SS)

07/09/2023

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Current Account
Cash in hand (deposits)
Easy Access Account
Details
Signature
Depositis at year end		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
10,313
-
490
-
21,396
-
32,199
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Unrestricted
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
Unrestricted
490
-
-
-
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval

CCXX R2 accounts (SS)

07/09/2023

2

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of North East Abingdon Community Associalion On accounts for the year ended 3110112023 Charity no {if any) 1192878 Set out on pages I report to the trustees on my examination of the accounts of Ihe above charity (Yhe Trust") for the year ended 3110112023. As the charity truslees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of Responsibilities and the Charities Act 2011 ("the Act"). basis of report I report in respect of my examination of Ihe Trust's accounts carried oul under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission un(Jer section 145(5)(b) of the Act. I have completed my examination. I confirm that no malerial matters have come to my attention in connection wilh the examinats'on which gives me cause to bèlieve that in, any materid respect.. accounting records were nol kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Indop•ndgnt examiners statement Signed: Date". I￿AUg-23 Name: Relevant professlonal qualification(s) or body (if any): Address: Andrew John Skinner M.B.C.S. 14 The Chestnuts Abingdon OX14 3YN

Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examinaiion of charity accounts.. directions and guidance for examineis). Give here brief details of any items that the examiner yvishes to disclose.