## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 1 February 2022 **To** 31 January 2023 ## Section A Reference and administration details **Charity name** North East Abingdon Community Association **Other names charity is known by** NEACA **Registered charity number (if any)** 1192878 **Charity's principal address** Lindsay Drive Abingdon **Postcode OX14 2RT** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Patrick Lonergan|Chair and Treasurer||| ||Frances Trinder|Secretary||| ||Cheryl Briggs||14 April 2022|| ||David Brown|BookingOfficer||| ||Roger Davidson|||| ||David Crossley|||| ||Colin Trinder|||| ||Paul Tierney|||| ||Mike Pighills|||Vale of White Horse District
Council| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** None **TAR** March **2012** 1 |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|| |---|---|---|---| |**Type of adviser**|**Name**|**Address**|| |None|||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members (Optional information)**|||| ||||| |**Section B**|**Structure,**|**governance and management**|| ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation, Foundation basis How the charity is constituted (eg. trust, association, company) Recruited by existing trustees, with candidates having read the Charity Trustee selection methods Commission guidance on being a trustee and, subsequent to giving a (eg. appointed by, elected by) resume of themselves, being elected by the existing trustees. ## **Additional governance issues (Optional information)** In this year, we agreed the following policies/procedures: You **may choose** to include Financial policy, dated 14 July 2022 additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **TAR** March **2012** 2 a) To promote the benefit of the inhabitants of North East Abingdon without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to **Summary of the objects of the** provide facilities in the interests of social welfare for recreation **charity set out in its** and leisure-time occupation with the object of improving the **governing document** conditions of life for the said inhabitants; b) To establish a Community Centre (hereinafter called "the Centre") and to maintain and manage the same (whether alone or in cooperation with any local authority or other person or body) in furtherance of these objects. The main responsibility of the trustees is to maintain the community centre building. To encourage use of the hall, including regular users. To provide recreational activities in the bar such as darts and pool leagues and, for example, quizzes and occasional live music. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** March **2012** 4 ## Section D Achievements and erformance p **Summary of the main achievements of the charity during the year** We added the above mentioned Financial Policy, not least to include a Reserve, for contingencies, of £20k. We have continued to encourage use of the hall and this has continued to be a success. We also recruited a new trustee. Two major expenditures were to replace the decking at the Croft Bar side of the hall with a brick surface, commensurate with the surface in that vicinity and to replace the lights in the hall with a modern, LED based, configuration. We increased the rents by about 4% in anticipation of a large increase in heat and lighting expenditure. **TAR** March **2012** 5 ## **Section E Financial review** At the time of writing, the charity has a Finance Policy and has agree to **Brief statement of the** maintain £20000 reserve. **charity’s policy on reserves** We hold this reserve because, whilst the charity is insured, there may be contingencies not covered by insurance. We also need to provide for a lead time to adjust our finances if, for whatever reason, there is an unexpected drop in income and/or increase in expenditure. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** The majority of the charity’s income is from rents and hirings. We also You **may choose** to include occasionally have donations and grants from one local authority or additional information, where another. relevant about: We have no investments, per se, but benefit from a small amount of interest on our Unity Bank Easy Access account. - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Patrick Lonergan David Brown **Position (eg Secretary, Chair, etc)**[Chair and Treasurer ] Booking Officer **Date** **TAR** March **2012** 6 ||**North East Abingdon Community Association**|**North East Abingdon Community Association**|**North East Abingdon Community Association**|**1192878**|**1192878**|**CC16a**| |---|---|---|---|---|---|---| ||**For the period**
**from**|01/02/2022|**To**|31/01/2023||| |||||||| |||||||| |**Section A Receipts and payments**||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**26,066**
**4,432**
**7,167**
**-**
**290**
**93**
**-**
**38,048**
**-**
**-**
**-**
**38,048**
**8,555**
**3,922**
**18,429**
**1,896**
**1,513**
**500**
**740**
**523**
**72**
**623**
**326**
**37,099**
**-**
**-**
**-**
**37,099**
**949**
**-**
**31,250**
**32,199**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**26,066**
**4,432**
**7,167**
**-**
**290**
**93**
**-**
**-**
**38,048**
**-**
**-**
**-**
**38,048**
**8,555**
**3,922**
**18,429**
**1,896**
**1,513**
**500**
**740**
**523**
**72**
**623**
**326**
**37,099**
**-**
**-**
**-**
**37,099**

**949**||**Last year**
**to the nearest £**| |Hire fees/rent|**26,066**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**26,066**||**19,419**| |Bookings|**4,432**|||**4,432**||**1,882**| |Grant|**7,167**|||**7,167**||**8,000**| |Transfer of cash from old NEACA|**-**|||**-**||**22,736**| |Increase in cash deposits|**290**|||**290**||**-**| |Interest|**93**|||**93**||**-**| |||||**-**||**-**| ||**-**|||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**38,048**|||**38,048**||**52,037**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**||**-**
**-**
**-**|**-**||| ||**-**|||**-**||**-**| |**_Sub total_**|**-**|||**-**||**-**| |**_Total receipts_**
**A3 Payments**||||||| ||||**-**|**38,048**||**52,037**| |||||||| |Heat and light|**8,555**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**8,555**||**5,649**| |Waste|**3,922**|||**3,922**||**3,036**| |Repairs,renewals and contracts|**18,429**|||**18,429**||**3,224**| |Cleaning|**1,896**|||**1,896**||**1,696**| |Insurance|**1,513**|||**1,513**||**1,385**| |Donations|**500**|||**500**||**600**| |Gardening|**740**|||**740**||**600**| |Licences & fees|**523**|||**523**||**1,230**| |Bank charges|**72**|||**72**||**126**| |Rates and water|**623**|||**623**||**3,240**| |Deposit or bookingfee repayment|**326**|||**326**||**-**| |**_Sub total_ **|**37,099**|||**37,099**||**20,786**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**||**-**
**-**
**-**|**-**||| ||**-**|||**-**||| |**_Sub total_ **|**-**|||**-**||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| ||||**-**|**37,099**||**20,786**| |||||||| ||**949**|**-**|**-**|
**949**||**31,250**| ||**-**|**-**|**-**
**-**|**-**||**-**| ||**31,250**|**-**||**31,250**||**-**| ||**32,199**|**-**|**-**|**32,199**||**31,250**| CCXX R1 accounts (SS) 07/09/2023 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Current Account
Cash in hand (deposits)
Easy Access Account
**Details**
Signature
Depositis at year end|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**10,313**
**-**
**490**
**-**
**21,396**
**-**
**32,199**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**490**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| CCXX R2 accounts (SS) 07/09/2023 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of North East Abingdon Community Associalion On accounts for the year ended 3110112023 Charity no {if any) 1192878 Set out on pages I report to the trustees on my examination of the accounts of Ihe above charity (Yhe Trust") for the year ended 3110112023. As the charity truslees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of Responsibilities and the Charities Act 2011 ("the Act"). basis of report I report in respect of my examination of Ihe Trust's accounts carried oul under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission un(Jer section 145(5)(b) of the Act. I have completed my examination. I confirm that no malerial matters have come to my attention in connection wilh the examinats'on which gives me cause to bèlieve that in, any materid respect.. accounting records were nol kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Indop•ndgnt examiners statement Signed: Date". I￿AUg-23 Name: Relevant professlonal qualification(s) or body (if any): Address: Andrew John Skinner M.B.C.S. 14 The Chestnuts Abingdon OX14 3YN Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examinaiion of charity accounts.. directions and guidance for examineis). Give here brief details of any items that the examiner yvishes to disclose.