Trustees’ Annual Report for the period
From 17 December 2020 Period start date To 31 December 2021 Period end date
Charity name: Friends of Finchley Way Open Space Charity registration number: 1192844
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | 1. To promote for the benefit of the public the conservation, protection and improvement of the physical and natural environment by reinstating, protecting and enhancing the habitats and increasing the biodiversity of Finchley Way Open Space that has been neglected. 2. To advance the education of the public in Finchley in the conservation, protection and improvement of the physical and natural environment. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Clearance of overgrown parts of the site, planting trees and preparing the ground for further planting. Providing seating where there was none before. Increasing public awareness of the site. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | We confirm that we the trustees have had due regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The charity does not make grants. |
| Policy on social investment including program related investment |
Para 1.38 | The charity does not make financial investments aimed to generate income or reserves. Our volunteer days enable trustees and volunteers to learn skills related to general gardening and care for the environment. |
| Contribution made by volunteers |
Para 1.38 | All work is carried out by volunteers, including all administration, website, fundraising and work on the site. |
|---|---|---|
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | This year the charity has opened up previously overgrown parts of the site to the general public. This has been done by clearing overgrown areas, cutting and wood chipping paths and making the site safe for public access working with Barnet Council which owns the site and is responsible for health and safety on the site. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Achievements against objectives set |
Para 1.41 | This is our first year of operation and we have focused on diversifying the flora in order to attract a more diverse range of fauna. The site is open 24/7 so the public can benefit from the environment at any time. The local nursery school regularly uses the site for educational purposes. |
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising objectives were set to: 1) Replace part of the fencing around the site 2) Buy tools 3) Cover running costs 4) Buy a people counter to help assess usage 5) Buy trees and other planting 6) Buy seats All of these objectives were met |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | In our year to 31 December 2021 our income was £14,303.34 At the year-end there was £8,976.41 in the current account. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The size of the reserve in the current account should be set at £165, to be revisited if this proves inadequate. This is three month’s estimated running costs. |
| Amount of reserves held | Para 1.22 | At least £165 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The charity is currently in good financial condition with £8,976.41 in the current account as of the end of the reporting year. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The charity’s principal sources of funding are grants and public donations. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation, Foundation Model |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Anyone can apply to join the Board of Trustees at any time. Any trustee has the right to ask the Board to invite an individual with specific skills and interests to join the Board at any Board meeting. Trustees have the final say on who joins the Board. Consensus is sought on new members. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | New trustees are provided with a copy of the constitution, the latest annual report and statement of accounts before their first Board meeting. A verbal briefing on background to the charity and current issues is provided by the Chair along with a copy of the minutes of the previous Board meeting. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity is governed by its Board of Trustees. In 2020-21, the first year of operation, there was also a management committee which comprised all but one of the trustees and two other volunteers with useful skills. The management committee looked after day-to-day work and met as needed to progress work. |
| Relationship with any related parties |
Para 1.51 | The charity is a member of Barnet VCS Environment Group and of Barnet Green Spaces Network. |
| Other |
Reference and Administrative details
| Charity name | Friends of Finchley Way Open Space |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1192844 |
| Charity’s principal address | 9 Hamilton Way London N3 1AN |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Suzanne King | Chair | |||
| Nick Dimant | Secretary | Appointed 12 July2021 | ||
| Karen Goodman | Treasurer | |||
| Richard Bartholomew |
||||
| Arlette Garcia | ||||
| Ross Houston | ||||
| Samuel Levy | ||||
| Laurence Lewis | ||||
| Daniel Rich | ||||
| Alan Douglas | Secretary | Resigned 3 June 2021 | ||
| Philip West | Resigned 8 January 2021 |
|||
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| N/A | ||
Name of chief executive or names of senior staff members (Optional information) N/A There are no staff
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Suzanne Hilary King | Karen Julia Goodman | |
Chair |
Treasurer | |
| 12/04/2022 | 12/04/2022 |
FoFWOS Accounts 2021
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Summary
Unrestricted Restricted Total
Cash position at start of year £130.00 £5,154.14 £5,284.14
Expenses incurred, not paid yet £354.65 £2,789.00 £3,143.65
Accounting balance at start of year -£224.65 £2,365.14 £2,140.49
Income during year £1,866.73 £12,436.61 £14,303.34
Expenses incurred during year £142.01 £7,325.41 £7,467.42
Overall balance £1,500.07 £7,476.34 £8,976.41
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FoFWOS Accounts 2021
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Summary
Unrestricted Restricted Total
Cash position at start of year £130.00 £5,154.14 £5,284.14
Expenses paid £496.66 £10,114.41 £10,611.07
Income during year £1,866.73 £12,436.61 £14,303.34
Cash position £1,500.07 £7,476.34 £8,976.41
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FoFWOS Income 2021
| Date Who Unrestricted Restricted Purpose 13/01/2021 Private Donation £100.00 Trees 15/01/2021 Private Donation £100.00 11/02/2021 Private Donation £50.00 Bird Boxes 11/02/2021 Private Donation £100.00 26/02/2021 Lottery Grant £2,305.00 Grant 26/02/2021 Charitable Giving £200.00 27/04/2021 Private Donation £50.00 10/05/2021 Paypal Donation £20.00 10/05/2021 Paypal Credit £0.01 28/05/2021 PayPal Charity Giving £46.54 28/05/2021 Charitable Giving £38.00 04/06/2021 Private Donation £50.00 28/06/2021 Company Giving £500.00 Spacehive 28/06/2021 Charitable Giving £497.50 01/07/2021 PayPal Charity Giving £52.06 20/07/2021 Private Donation £100.00 26/07/2021 Private Donation £70.00 29/07/2021 PayPal Charity Giving £12.50 29/07/2021 Charitable Giving £35.93 24/08/2021 Private Donation £100.00 07/09/2021 Go Cardless £1,526.69 Spacehive 07/09/2021 PayPal £1,032.92 Spacehive 21/09/2021 LBB Grant £5,596.00 LBB 2nd Grant 22/09/2021 LBB £1,326.00 Spacehive 30/09/2021 PayPal Charity Giving £56.25 14/10/2021 Finchley Society Award £100.00 14/10/2021 CAF Anon Donor £16.00 01/12/2021 PayPal Charity Giving £4.28 13/12/2021 Amazon Smile £7.41 14/12/2021 Private Donation £70.00 |
|
|---|---|
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23/12/2021 Charitable Giving Gift Aid refund £25.00
23/12/2021 Charitable Giving Gift Aid refund £37.50
24/12/2021 Charitable Giving £77.75
Total £14,303.34 £1,866.73 £12,436.61
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FoFWOS Expenses 2021
Unrestricted Restricted - LBB Restricted - other
Refunded/ Refunded/ Refunded/
Date Who Description Paid Not Paid Paid Not Paid Paid Not Paid
2019/20 unpaid as at 31/12/2020
05/11/2019 Alan 1000 A5 double sided full colour leaflets from CPI £69.40
27/11/2019 Alan 1000 A5 double sided full colour leaflets from CPI £69.40
09/01/2020 Alan OS Maps from Stanfords £57.50
19/08/2020 Alan WIX Domain Name 2 years to 19/08/2022 £28.15
19/08/2020 Alan WIX Hosting Premium Plan 2 years to 19/08/2022 £115.20
30/09/2020 Suzanne EE pay as you go top-up £15.00
LBB Ecology survey £589.00
LBB Clearance £2,200.00
TOTAL £354.65 £2,789.00
Incurred in 2020, paid in 2021 £354.65 £2,789.00
Restricted - LBB (Edward
2021 Expenses Unrestricted Harvist) Restricted - other Restricted - Lottery Restricted - LBB Grant 2 Restricted - Spacehive
Refunded/ Refunded/ Refunded/ Refunded/ Refunded/ Refunded/
Paid Not Paid Paid Not Paid Paid Not Paid Paid Not Paid Paid Not Paid Paid Not Paid
14/01/2021 London Borough Barnet Countryside Contracts Inv GR100257 £2,200.00
14/01/2021 London Borough Barnet Arbtech Consulting Ltd Inv GR100258 £589.00
26/01/2021 Access Insurance Ref: AIS35119 £142.00
10/03/2021 Bird Boxes from Birdfood £49.92
06/04/2021 Alan Mailchimp (March & April) & Wix £143.35 £16.73
08/04/2021 Finchley Nurseries £725.00
08/04/2021 Amazon - Cable Ties £9.20
09/04/2021 Amazon - Laminating pouches £10.95
09/04/2021 Amazon - A4 Card £3.99
09/04/2021 Amazon - Barrier Tape £7.48
09/04/2021 Amazon - Disposable gloves £32.18
20/04/2021 Screwfix - Tools £24.12
26/04/2021 GoCardless verification £0.01
04/05/2021 MailChimp (May) £6.20
06/05/2021 Selco £50.80
06/05/2021 Toolstation £24.98
10/05/2021 Wickes £34.95
17/05/2021 Selco £21.96
18/05/2021 CPI London £18.00
21/05/2021 Amazon - Loppers £25.00
18/06/2021 CPI London £27.00
23/06/2021 Richard Wheelbarrow wheel & Soil Test Kit £31.99 £6.00
24/06/2021 Amazon - Laminator £14.69
28/06/2021 Toolstation - Tools £24.98
05/07/2021 Suzanne EE phone top up £15.00
05/07/2021 Alan Maps from Stanfords & 2 x CPI invoices £196.30
07/07/2021 DAB Graphics £434.28
12/07/2021 Richard Screwfix - Tools £9.99
12/07/2021 WIX - 3 Year fofwos.org renewal £32.40
15/07/2021 Axiomatic - People Counter £415.80
02/08/2021 Axiomatic - Spare magnet £2.94
03/08/2021 MailChimp (August) £6.17
04/08/2021 Amazon - Weed Membrane £88.36
04/08/2021 Amazon - Pegs for Membrane £10.97
12/08/2021 The Sign Shed - Way Out & Close the gate £43.97
12/08/2021 Amazon - Cable Ties £7.70
19/08/2021 Selco - Measuring Tape £25.13
23/08/2021 DAB Graphics £434.28
23/08/2021 The Sign Shed - Way In £11.03
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23/08/2021 B & Q - Timber £5.62
31/08/2021 IRIS Gardening Services £234.00
01/09/2021 Amazon - Pegs for Membrane £15.96
02/09/2021 Wickes - Cement £5.00
03/09/2021 Mailchimp - (September) £6.21
07/09/2021 CPI London - Leaflets £53.60
08/09/2021 North Ridge Pumps £1,112.40
16/09/2021 Wickes - Cement £20.00
16/09/2021 Wickes - Blade Sharpener £8.50
24/09/2021 Rustic Carpentry - Deposit Benches £1,060.00
04/10/2021 Mailchimp - (October) £6.37
07/10/2021 Amazon - FB 14 Keys x 3 £3.75
11/10/2021 Shipton Bulbs - Garlic & Ferns £101.00
20/10/2021 Amazon - 100 Brown Paper Bags £4.08
26/10/2021 Avon Bulbs - Anemone, Camasia, Crocus, Bluebells £329.18
27/10/2021 Amazon - 200 Brown Paper Bags £6.66
19/11/2021 Rustic Carpentry - Final Payment £1,630.00
22/11/2021 Amazon - A4 Card £10.99
22/11/2021 Amazon - Laminating pouches £10.95
29/11/2021 Finchley Nurseries - Compost £12.00
TOTAL £496.66 £0.00 £4,025.93 £0.00 £107.04 £0.00 £1,610.83 £0.00 £3,258.21 £0.00 £1,112.40 £0.00
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LBB Grant (Edward Harvist)
| Area of site | Task | Budget allocation |
Raised | Actual cost | Balance | |
|---|---|---|---|---|---|---|
| Orchard and Copse | Ecology survey | £539.32 | £589.00 | -£49.68 | ||
| The Green Field | About the history of the site plaques | £560.00 | £1,211.93 | -£651.93 | ||
| Orchard and Copse | Clearance | £3,000.00 | £2,200.00 | £800.00 | ||
| TBD | Create a seating area | £750.00 | £25.00 | £725.00 | ||
| Across the site | Consultation | £150.00 | £155.86 | -£5.86 | ||
| Total | £4,999.32 | £5,000.00 | £4,181.79 | £818.21 | ||
| 2020 | £155.86 | |||||
| 2021 | £4,025.93 | |||||
| check | £0.00 |
Lottery Community Grant
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(26th Feb 2021) Fund Spent Left
Indemnity insurance £200.00 £200.00
Website/Mailchimp £200.00 £74.08 £125.92
Stationery £50.00 £21.94 £28.06
Phone £30.00 £30.00
Survey of Friends & users £150.00 £150.00
Posters £125.00 £100.13 £24.87
Tree guards & plant labels £50.00 £50.00
People counters (2) £500.00 £418.74 £81.26
Tools £1,000.00 £995.94 £4.06
Total £2,305.00 £1,610.83 £694.17
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check £0.00
London Borough of Barnet Funding June 2021
| Benches Planting Total |
Estimate Cost Left £2,550.00 £2,690.00 -£140.00 £3,046.00 £568.21 £2,477.79 £5,596.00 £3,258.21 £2,337.79 check £0.00 |
|---|---|
Spacehive Crowdfunding August 2021
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Budget Raised Spent Left
Material for Trees £1,642.00 £1,642.00
Removable Hand Pump £1,112.00 £1,112.40 -£0.40
Trees £1,572.00 £1,572.00
Fees £333.00 £319.39 £13.61
Total £4,659.00 £4,705.00 £1,431.79 £3,273.21
Expenses paid (not fees) £1,112.40
check £0.00
Go Cardless £1,526.69
PayPal £1,032.92
MG £500.00
LB Barnet £1,326.00
Received £4,385.61
Fees £319.39
Raised £4,705.00
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Other Restricted Funds
| Purpose | Funds | Funds | **Amount Spent ** | **Amount Spent ** | Balance | ||
|---|---|---|---|---|---|---|---|
| Tools | £210.00 | £57.12 | £152.88 | ||||
| Trees | £200.00 | £200.00 | |||||
| Bird Boxes | £50.00 | £49.92 | £0.08 | ||||
| Total | £460.00 | £107.04 | £352.96 | ||||
| check | £0.00 | ||||||
| 2021 Funds | |||||||
| Trees | £100.00 | ||||||
| Bird Boxes | £50.00 | ||||||
| 2020 Funds | |||||||
| Trees | £100.00 | ||||||
| Tools | £210.00 |