## **Trustees’ Annual Report for the period** ## **From 17 December 2020 Period start date To 31 December 2021 Period end date** ## **Charity name: Friends of Finchley Way Open Space Charity registration number: 1192844** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**1. To promote for the benefit of the**
**public the conservation, protection**
**and improvement of the physical and**
**natural environment by reinstating,**
**protecting and enhancing the habitats**
**and increasing the biodiversity of**
**Finchley Way Open Space that has**
**been neglected.**
**2. To advance the education of the**
**public in Finchley in the conservation,**
**protection and improvement of the**
**physical and natural environment.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Clearance of overgrown parts of the site,**
**planting trees and preparing the ground**
**for further planting. Providing seating**
**where there was none before. Increasing**
**public awareness of the site.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We confirm that we the trustees have had**
**due regard to the guidance issued by the**
**Charity Commission on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**The charity does not make grants.**| |Policy on social investment
including program related
investment|Para 1.38|**The charity does not make financial**
**investments aimed to generate income or**
**reserves.**
**Our volunteer days enable trustees and**
**volunteers to learn skills related to**
**general gardening and care for the**
**environment.**| |Contribution made by
volunteers|Para 1.38|**All work is carried out by volunteers,**
**including all administration, website,**
**fundraising and work on the site.**| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**This year the charity has opened up**
**previously overgrown parts of the site to**
**the general public. This has been done**
**by clearing overgrown areas, cutting and**
**wood chipping paths and making the site**
**safe for public access working with**
**Barnet Council which owns the site and**
**is responsible for health and safety on**
**the site.**| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Achievements against
objectives set|Para 1.41|**This is our first year of operation and we**
**have focused on diversifying the flora in**
**order to attract a more diverse range of**
**fauna. The site is open 24/7 so the public**
**can benefit from the environment at any**
**time.**
**The local nursery school regularly uses**
**the site for educational purposes.**| |Performance of fundraising
activities against objectives
set|Para 1.41|**Fundraising objectives were set to:**
**1) Replace part of the fencing around**
**the site**
**2) Buy tools**
**3) Cover running costs**
**4) Buy a people counter to help**
**assess usage**
**5) Buy trees and other planting**
**6) Buy seats**
**All of these objectives were met**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**In our year to 31 December 2021 our**
**income was £14,303.34**
**At the year-end there was £8,976.41 in the**
**current account.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The size of the reserve in the current**
**account should be set at £165, to be**
**revisited if this proves inadequate. This**
**is three month’s estimated running costs.**| |Amount of reserves held|Para 1.22|**At least £165**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The charity is currently in good financial**
**condition with £8,976.41 in the current**
**account as of the end of the reporting**
**year.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The charity’s principal sources of funding**
**are grants and public donations.**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation,**
**Foundation Model**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Anyone can apply to join the Board of**
**Trustees at any time. Any trustee has the**
**right to ask the Board to invite an**
**individual with specific skills and**
**interests to join the Board at any Board**
**meeting. Trustees have the final say on**
**who joins the Board. Consensus is**
**sought on new members.**| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**New trustees are provided with a copy of**
**the constitution, the latest annual report**
**and statement of accounts before their**
**first Board meeting. A verbal briefing on**
**background to the charity and current**
**issues is provided by the Chair along**
**with a copy of the minutes of the**
**previous Board meeting.**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity is governed by its Board of**
**Trustees. In 2020-21, the first year of**
**operation, there was also a management**
**committee which comprised all but one**
**of the trustees and two other volunteers**
**with useful skills. The management**
**committee looked after day-to-day work**
**and met as needed to progress work.**| |Relationship with any related
parties|Para 1.51|**The charity is a member of Barnet VCS**
**Environment Group and of Barnet Green**
**Spaces Network.**| |Other||| ## **Reference and Administrative details** |Charity name|**Friends of Finchley Way Open Space**| |---|---| |Other name the charity uses|**N/A**| |Registered charity number|**1192844**| |Charity’s principal address|**9 Hamilton Way**
**London N3 1AN**| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body)**
**entitled to appoint trustee (ifany)**| |---|---|---|---|---| ||Suzanne King|Chair||| ||Nick Dimant|Secretary|Appointed 12 July2021|| ||Karen Goodman|Treasurer||| ||Richard
Bartholomew|||| ||Arlette Garcia|||| ||Ross Houston|||| ||Samuel Levy|||| ||Laurence Lewis|||| ||Daniel Rich|||| ||Alan Douglas|Secretary|Resigned 3 June 2021|| ||Philip West||Resigned 8 January
2021|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets **N/A** held in this capacity Name and objects of the **N/A** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for **N/A** safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**N/A**||| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information) N/A There are no staff** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc) **
**Date**||| |---|---|---| ||Suzanne Hilary King|Karen Julia Goodman| ||
Chair|Treasurer| |||| ||12/04/2022|12/04/2022| ## **FoFWOS Accounts 2021** **----- Start of picture text -----**
Summary
Unrestricted Restricted Total
Cash position at start of year £130.00 £5,154.14 £5,284.14
Expenses incurred, not paid yet £354.65 £2,789.00 £3,143.65
Accounting balance at start of year -£224.65 £2,365.14 £2,140.49
Income during year £1,866.73 £12,436.61 £14,303.34
Expenses incurred during year £142.01 £7,325.41 £7,467.42
Overall balance £1,500.07 £7,476.34 £8,976.41
**----- End of picture text -----**
£0.00 check ## **FoFWOS Accounts 2021** **----- Start of picture text -----**
Summary
Unrestricted Restricted Total
Cash position at start of year £130.00 £5,154.14 £5,284.14
Expenses paid £496.66 £10,114.41 £10,611.07
Income during year £1,866.73 £12,436.61 £14,303.34
Cash position £1,500.07 £7,476.34 £8,976.41
**----- End of picture text -----**
## **FoFWOS Income 2021** ||**Date**
**Who**
**Unrestricted**
**Restricted**
**Purpose**
13/01/2021
Private Donation
£100.00 Trees
15/01/2021
Private Donation
£100.00
11/02/2021
Private Donation
£50.00 Bird Boxes
11/02/2021
Private Donation
£100.00
26/02/2021
Lottery Grant
£2,305.00 Grant
26/02/2021
Charitable Giving
£200.00
27/04/2021
Private Donation
£50.00
10/05/2021
Paypal Donation
£20.00
10/05/2021
Paypal Credit
£0.01
28/05/2021
PayPal Charity Giving
£46.54
28/05/2021
Charitable Giving
£38.00
04/06/2021
Private Donation
£50.00
28/06/2021
Company Giving
£500.00 Spacehive
28/06/2021
Charitable Giving
£497.50
01/07/2021
PayPal Charity Giving
£52.06
20/07/2021
Private Donation
£100.00
26/07/2021
Private Donation
£70.00
29/07/2021
PayPal Charity Giving
£12.50
29/07/2021
Charitable Giving
£35.93
24/08/2021
Private Donation
£100.00
07/09/2021
Go Cardless
£1,526.69 Spacehive
07/09/2021
PayPal
£1,032.92 Spacehive
21/09/2021
LBB Grant
£5,596.00 LBB 2nd Grant
22/09/2021
LBB
£1,326.00 Spacehive
30/09/2021
PayPal Charity Giving
£56.25
14/10/2021
Finchley Society Award
£100.00
14/10/2021
CAF Anon Donor
£16.00
01/12/2021
PayPal Charity Giving
£4.28
13/12/2021
Amazon Smile
£7.41
14/12/2021
Private Donation
£70.00| |---|---| **----- Start of picture text -----**
23/12/2021 Charitable Giving Gift Aid refund £25.00
23/12/2021 Charitable Giving Gift Aid refund £37.50
24/12/2021 Charitable Giving £77.75
Total £14,303.34 £1,866.73 £12,436.61
**----- End of picture text -----**
**----- Start of picture text -----**
FoFWOS Expenses 2021
Unrestricted Restricted - LBB Restricted - other
Refunded/ Refunded/ Refunded/
Date Who Description Paid Not Paid Paid Not Paid Paid Not Paid
2019/20 unpaid as at 31/12/2020
05/11/2019 Alan 1000 A5 double sided full colour leaflets from CPI £69.40
27/11/2019 Alan 1000 A5 double sided full colour leaflets from CPI £69.40
09/01/2020 Alan OS Maps from Stanfords £57.50
19/08/2020 Alan WIX Domain Name 2 years to 19/08/2022 £28.15
19/08/2020 Alan WIX Hosting Premium Plan 2 years to 19/08/2022 £115.20
30/09/2020 Suzanne EE pay as you go top-up £15.00
LBB Ecology survey £589.00
LBB Clearance £2,200.00
TOTAL £354.65 £2,789.00
Incurred in 2020, paid in 2021 £354.65 £2,789.00
Restricted - LBB (Edward
2021 Expenses Unrestricted Harvist) Restricted - other Restricted - Lottery Restricted - LBB Grant 2 Restricted - Spacehive
Refunded/ Refunded/ Refunded/ Refunded/ Refunded/ Refunded/
Paid Not Paid Paid Not Paid Paid Not Paid Paid Not Paid Paid Not Paid Paid Not Paid
14/01/2021 London Borough Barnet Countryside Contracts Inv GR100257 £2,200.00
14/01/2021 London Borough Barnet Arbtech Consulting Ltd Inv GR100258 £589.00
26/01/2021 Access Insurance Ref: AIS35119 £142.00
10/03/2021 Bird Boxes from Birdfood £49.92
06/04/2021 Alan Mailchimp (March & April) & Wix £143.35 £16.73
08/04/2021 Finchley Nurseries £725.00
08/04/2021 Amazon - Cable Ties £9.20
09/04/2021 Amazon - Laminating pouches £10.95
09/04/2021 Amazon - A4 Card £3.99
09/04/2021 Amazon - Barrier Tape £7.48
09/04/2021 Amazon - Disposable gloves £32.18
20/04/2021 Screwfix - Tools £24.12
26/04/2021 GoCardless verification £0.01
04/05/2021 MailChimp (May) £6.20
06/05/2021 Selco £50.80
06/05/2021 Toolstation £24.98
10/05/2021 Wickes £34.95
17/05/2021 Selco £21.96
18/05/2021 CPI London £18.00
21/05/2021 Amazon - Loppers £25.00
18/06/2021 CPI London £27.00
23/06/2021 Richard Wheelbarrow wheel & Soil Test Kit £31.99 £6.00
24/06/2021 Amazon - Laminator £14.69
28/06/2021 Toolstation - Tools £24.98
05/07/2021 Suzanne EE phone top up £15.00
05/07/2021 Alan Maps from Stanfords & 2 x CPI invoices £196.30
07/07/2021 DAB Graphics £434.28
12/07/2021 Richard Screwfix - Tools £9.99
12/07/2021 WIX - 3 Year fofwos.org renewal £32.40
15/07/2021 Axiomatic - People Counter £415.80
02/08/2021 Axiomatic - Spare magnet £2.94
03/08/2021 MailChimp (August) £6.17
04/08/2021 Amazon - Weed Membrane £88.36
04/08/2021 Amazon - Pegs for Membrane £10.97
12/08/2021 The Sign Shed - Way Out & Close the gate £43.97
12/08/2021 Amazon - Cable Ties £7.70
19/08/2021 Selco - Measuring Tape £25.13
23/08/2021 DAB Graphics £434.28
23/08/2021 The Sign Shed - Way In £11.03
**----- End of picture text -----**
**----- Start of picture text -----**
23/08/2021 B & Q - Timber £5.62
31/08/2021 IRIS Gardening Services £234.00
01/09/2021 Amazon - Pegs for Membrane £15.96
02/09/2021 Wickes - Cement £5.00
03/09/2021 Mailchimp - (September) £6.21
07/09/2021 CPI London - Leaflets £53.60
08/09/2021 North Ridge Pumps £1,112.40
16/09/2021 Wickes - Cement £20.00
16/09/2021 Wickes - Blade Sharpener £8.50
24/09/2021 Rustic Carpentry - Deposit Benches £1,060.00
04/10/2021 Mailchimp - (October) £6.37
07/10/2021 Amazon - FB 14 Keys x 3 £3.75
11/10/2021 Shipton Bulbs - Garlic & Ferns £101.00
20/10/2021 Amazon - 100 Brown Paper Bags £4.08
26/10/2021 Avon Bulbs - Anemone, Camasia, Crocus, Bluebells £329.18
27/10/2021 Amazon - 200 Brown Paper Bags £6.66
19/11/2021 Rustic Carpentry - Final Payment £1,630.00
22/11/2021 Amazon - A4 Card £10.99
22/11/2021 Amazon - Laminating pouches £10.95
29/11/2021 Finchley Nurseries - Compost £12.00
TOTAL £496.66 £0.00 £4,025.93 £0.00 £107.04 £0.00 £1,610.83 £0.00 £3,258.21 £0.00 £1,112.40 £0.00
**----- End of picture text -----**
## **LBB Grant (Edward Harvist)** |**Area of site**||**Task**|**Budget**
**allocation**|**Raised**|**Actual cost**|**Balance**| |---|---|---|---|---|---|---| |Orchard and Copse||Ecology survey|£539.32||£589.00|-£49.68| |The Green Field||About the history of the site plaques|£560.00||£1,211.93|-£651.93| |Orchard and Copse||Clearance|£3,000.00||£2,200.00|£800.00| |TBD||Create a seating area|£750.00||£25.00|£725.00| |Across the site||Consultation|£150.00||£155.86|-£5.86| |**Total**|||**£4,999.32**|**£5,000.00**|**£4,181.79**|**£818.21**| ||2020||||£155.86|| ||2021||||£4,025.93|| ||check||||£0.00|| ## **Lottery Community Grant** **----- Start of picture text -----**
(26th Feb 2021) Fund Spent Left
Indemnity insurance £200.00 £200.00
Website/Mailchimp £200.00 £74.08 £125.92
Stationery £50.00 £21.94 £28.06
Phone £30.00 £30.00
Survey of Friends & users £150.00 £150.00
Posters £125.00 £100.13 £24.87
Tree guards & plant labels £50.00 £50.00
People counters (2) £500.00 £418.74 £81.26
Tools £1,000.00 £995.94 £4.06
Total £2,305.00 £1,610.83 £694.17
**----- End of picture text -----**
check £0.00 ## **London Borough of Barnet Funding June 2021** |**Benches**
**Planting**
**Total**|**Estimate**
**Cost**
**Left**
£2,550.00
£2,690.00
-£140.00
£3,046.00
£568.21
£2,477.79
**£5,596.00**
**£3,258.21**
**£2,337.79**
check
£0.00| |---|---| ## **Spacehive Crowdfunding August 2021** **----- Start of picture text -----**
Budget Raised Spent Left
Material for Trees £1,642.00 £1,642.00
Removable Hand Pump £1,112.00 £1,112.40 -£0.40
Trees £1,572.00 £1,572.00
Fees £333.00 £319.39 £13.61
Total £4,659.00 £4,705.00 £1,431.79 £3,273.21
Expenses paid (not fees) £1,112.40
check £0.00
Go Cardless £1,526.69
PayPal £1,032.92
MG £500.00
LB Barnet £1,326.00
Received £4,385.61
Fees £319.39
Raised £4,705.00
**----- End of picture text -----**
## **Other Restricted Funds** |**Purpose**|**Funds**|**Funds**||**Amount Spent **|**Amount Spent **|**Balance**|| |---|---|---|---|---|---|---|---| |Tools|||£210.00||£57.12|£152.88|| |Trees|||£200.00|||£200.00|| |Bird Boxes|||£50.00||£49.92||£0.08| ||||||||| ||||||||| |**Total**||**£460.00**|||**£107.04**|**£352.96**|| ||check||||£0.00||| |**2021 Funds**|||||||| |Trees|||£100.00||||| |Bird Boxes|||£50.00||||| |**2020 Funds**|||||||| |Trees|||£100.00||||| |Tools|||£210.00|||||