Tadley Elderly Day Care A Charitable Incorporated Organisa5on
Report and Financial Statements Year Ending 31[st] March 2024 Charity No 1192821
Report of the Trustees
Objec&ves and Ac&vi&es
To relieve the charitable needs of elderly people and their carers in Tadley and district for the public benefit by the provision of a day care facility.
valuable volunteers. We cater for a variety of needs including those with Demen5a, Parkinson's, Stroke and loneliness and isola5on. During the 5 hours a client is with us we make their 5me relaxed and entertaining. We adapt all our ac5vi5es to suit individual needs, giving everyone 5me and pa5ence and encouragement to join in. The ac5vi5es are designed to s5mulate all the senses and exercise the body and mind, enriching the lives of our clients. A two-course lunch is provided each day along with snacks and drinks.
Achievements and Performance
Tadley Elderly Day Care was cons5tuted and registered as a charitable incorporated organisa5on (CIO) in December 2020.
A total of 146 days of care were delivered to an average of 10 clients per day totalling over 8750 hours of care provided. These hours of care provide much needed social contact for the clients and respite 5me for their carers and families.
The daily ac5vi5es of the day care centre include ac5ve physical games, brain games, social ac5vi5es and discussions and an external provider who provides specialist mobility exercise classes. The mobility exercise is funded by generous support from grants or dona5ons and is provided at no extra cost to our clients. Other ac5vi5es will be designed around the seasons, holidays and fes5vals. Birthdays and other special days are celebrated with singing, cakes and a card.
Financial Review
The majority of income is received as fees for the provision of care for elderly people and respite for their carers, and the majority of expenditure is for staff salaries, rent and services for the clients such as food, equipment and entertainment.
Dona5ons of £4248 were received from local people and organisa5ons and fundraising of £732 was carried out by our dedicated staff and volunteers in their own 5me. Special thanks to Silchester Players, Tadley Singers and Loddon Lillies for their charitable support during the year.
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Income Expenditure
1% [8%] [1%] 1% 2% [2%]
Fees Salaries
17% [7%]
Grants Rent
Donations Food
Fundraising Equipment
89% Interest 72% Others
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stabilise a[er the impact of Covid two years ago and we now try to grow the client base to give a more secure income. We have maintained four staff members, and this has proven to be a blessing in allowing for flexibility for holidays and sickness, and the extra capacity to provide quality care for the clients. A review of fees has taken place to ensure that these are closer to mee5ng the full expenditure of the charity with less reliance on grants, dona5ons and fund-raising to make up the difference.
Reserves Policy
We have established a reserves policy to protect the con5nuity of our opera5on and to cover risks such as unforeseen expenditure or unan5cipated loss of income. To meet this requirement, we es5mate that £5000 per month for 6 months of opera5on, totalling £30,000 is required. This will be used in case of a complete or substan5al loss of income and to allow for controlled shutdown of the charity without outstanding debts or in case of a significant but temporary cashflow disparity which can be corrected within a reasonable 5mescale. The reserves can be spent on such items as salaries, rent, and opera5ng bills.
Volunteers
3 volunteers at every session from a pool of approx. 10. This amounts to around 2500 hours of unpaid work without which the services could not be provided.
Reference and administra&ve details
Address
Ambrose Allen Centre, 2 Franklin Avenue, Tadley, Hants, RG26 4ET
Banking
CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ
Trustees
| Trustees | ||
|---|---|---|
| Name | Role | Date of appointment |
| Mar5n Slagord | Chair | 10 January 2024 |
| Neil Deller-Merricks | Treasurer | 16 December 2020 |
| Robert Prevost | Trustee | 10 January 2024 |
| Warwick Lovegrove | Trustee | 11 January 2023 |
| Stephen Davey | Trustee | 10 January 2024 |
| Samantha Lee | Trustee | 10 January 2024 |
complied with their duty with regards to ensuring that the Charity has undertaken suitable works for the benefit of the public; as required by the Charity Commission.
Signed on behalf of the trustees
Neil Deller-Merricks Treasurer
Independent examinerfs report to the trustee5 of Tadley Elderly Day Care I report the trustees on my examination of the accounts of Tadley Elderly Day Care for the year ended 31" March 2024. As the tharity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charitie5 Act 2011 (note this will be superseded by Charities Act 2022 in due course) (The Act). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Acl and in carrying out my examination I have followed all the applicable directlons 8iven by the Charity Commission under section 145 Ibl of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination. I have no concerns and have come across no other matters in connection with the examinatiorb to which attention should be drawn in thi5 report to enable proper understanding of the accounts to be reached. Signed Wendy Toogood-wolvey l Meon Close. Tadley. Hampshire AAT qualified Dated 2210112024
Financial Statements for the year ended 31 March 2024
Total Receipts & Payments Account for the year ended 31/3/24
| Receipts Fees Grants Donations Fundraising Misc Interest |
Unrestricted £ Restricted £ Total 2023-24 £ 49,873.00 - 49,873.00 400.00 - 400.00 4,247.84 - 4,247.84 732.41 - 732.41 19.00 - 19.00 710.86 - 710.86 55,983.11 - 55,983.11 43,422.32 - 43,422.32 10,163.33 - 10,163.33 452.50 - 452.50 4,344.01 - 4,344.01 - - - 237.98 - 237.98 375.00 375.00 57.22 - 57.22 281.88 - 281.88 35.00 - 35.00 1,057.92 - 1,057.92 60.00 - 60.00 60,112.16 375.00 60,487.16 (4,129.05) (375.00) (4,504.05) - - - 33,265.68 4,852.44 38,118.12 29,136.63 4,477.44 33,614.07 2,439.72 31,174.35 - 33,614.07 |
Previous year £ 33,177.00 6,000.00 2,903.04 1,578.30 - 178.16 43,836.50 35,995.80 8,722.89 416.78 3,416.54 - 174.27 690.00 - 82.00 20.00 584.85 54.50 50,157.63 (6,321.13) 44,439.25 38,118.12 38,118.12 |
|---|---|---|
| Total receipts Payments Salaries Rent Insurance Food Transport Phone Entertainment Postage & Stationary Training Fundraising Equipment Misc |
||
| Total payments | ||
| Net receipts / (payments) Transfer Balance brought forward |
||
| Balance carried forward Made up of: Current account Savings account Cash float |
Analysis of Funds for the year ended 31 March 2024
Tadley Elderly Day Care
| Receipts Receipt - Fees Receipt - Grants Receipt - Donations Receipt - Fundraising Receipt - Misc Payments Payment - Salaries Payment - Rent Payment - Insurance Payment - Food Payment - Transport Payment - Phone Payment - Entertainment Payment - Postage & Stationary Payment - Training Payment - Fundraising Payment - Equipment Payment - Misc Net receipts / (payments) Transfer Balance brought forward Balance carried forward Made up of: Current account Savings account Cash float |
Total Un- restricted You Decide HCC Infection Control LVL Tech 49,873.00 49,873.00 - - - 400.00 400.00 - - - 4,247.84 4,247.84 - - - 732.41 732.41 - - - 19.00 19.00 - - - 55,983.11 55,983.11 - - - 43,422.32 43,422.32 - - - 10,163.33 10,163.33 - - - 452.50 452.50 - - - 4,344.01 4,344.01 - - - - - - - - 237.98 237.98 - - - 383.98 8.98 375.00 - - 57.22 57.22 - - - 281.88 281.88 - - - 35.00 35.00 - - - 1,048.94 1,048.94 - - - 60.00 60.00 - - - 60,487.16 60,112.16 375.00 - - (4,504.05) (4,129.05) (375.00) - - - - - - - 38,118.12 33,265.68 1,031.54 3,687.74 133.16 33,614.07 29,136.63 656.54 3,687.74 133.16 2,439.72 31,174.35 - 33,614.07 |
|---|---|
| Income | Unrestricted | Restricted | Total | Notes |
|---|---|---|---|---|
| Voluntary Income | £4930 | £4930 | All gi[s made on a voluntary basis, e.g. grants from trusts and founda5ons, legacies, and individuals (excluding lolery income). |
|
| Lolery funding | £78 | £78 | e.g. Na5onal Lolery Community Fund, People’s Postcode Lolery, Health Lolery,etc. |
|
| Statutory Income | £4563 | £4563 | Income generated from statutory source, e.g. Local Authority, Clinical Commissioning Group, Central Government, NHS, Crime Commissioner,etc. |
|
| Charitable Ac5vi5es | £45310 | £45310 | Income earned from the supply of goods or services or performance related contractual income (excluding those from statutory services). |
|
| Other trading income |
£391 | £391 | Fundraising events, charity shops, lemng and licencing arrangements. |
|
| Investments (interest) |
£710 | £710 | Returns from any investments the organisa5on may have, including bank interest. |
|
| Other | £0 | £0 | Any other form of income not covered above. |
|
| Total income | £55983 | £0 | £55983 |
| Expenditure | Unrestricted | Restricted | Total | |
|---|---|---|---|---|
| Charitable purposes |
£59,226 | £375 | £59,601 | Any funds spent on providing services directly to the benefciaries, such as carer salary costs, rent of premises to provide services,cost of equipment etc. |
| Management/ Admin |
£852 | £852 | Costs not involved with delivery of services but that are required to keep the charity running, such as salaries for support and admin staf, governance,legal costs,etc. |
|
| Fundraising | £35 | £35 | Any funds spent on eforts to raise funds or publicise the charity and it’s services. |
|
| Total expenditure | £60,113 | £375 | £60,488 |
| Reserves | ||
|---|---|---|
| Restricted Reserves | £4477 | Funds set aside to be used for specifc purpose set by the grantor of the funds, e.g. project funding or dona5on made towards a par5cular purpose (not includingfxed assets). |
| Fixed assets | £0 | Includes the value of land, buildings or equipment. Commonly the annual accounts include these in either the restricted or unrestricted accounts reserves. |
| Designated reserves | £29,137 | Reserves that the organisa5on’s trustees have set aside for a specifc purpose, e.g. a par5cular project or winding up costs, or essen5al future spending. Commonly the annual accounts include these in unrestricted reserves. |
| Unrestricted reserves | £0 | These are the reserves that are ‘free’, that can be used for any purpose (not including designated reserves or fxed assets. |
| Total reserves | £33614 |