Tadley Elderly Day Care A Charitable Incorporated Organisa5on
Report and Financial Statements Year Ending 31[st] March 2024 Charity No 1192821
## Report of the Trustees
## Objec&ves and Ac&vi&es
To relieve the charitable needs of elderly people and their carers in Tadley and district for the public benefit by the provision of a day care facility.
valuable volunteers. We cater for a variety of needs including those with Demen5a, Parkinson's, Stroke and loneliness and isola5on. During the 5 hours a client is with us we make their 5me relaxed and entertaining. We adapt all our ac5vi5es to suit individual needs, giving everyone 5me and pa5ence and encouragement to join in. The ac5vi5es are designed to s5mulate all the senses and exercise the body and mind, enriching the lives of our clients. A two-course lunch is provided each day along with snacks and drinks.
## Achievements and Performance
Tadley Elderly Day Care was cons5tuted and registered as a charitable incorporated organisa5on (CIO) in December 2020.
A total of 146 days of care were delivered to an average of 10 clients per day totalling over 8750 hours of care provided. These hours of care provide much needed social contact for the clients and respite 5me for their carers and families.
The daily ac5vi5es of the day care centre include ac5ve physical games, brain games, social ac5vi5es and discussions and an external provider who provides specialist mobility exercise classes. The mobility exercise is funded by generous support from grants or dona5ons and is provided at no extra cost to our clients. Other ac5vi5es will be designed around the seasons, holidays and fes5vals. Birthdays and other special days are celebrated with singing, cakes and a card.
## Financial Review
The majority of income is received as fees for the provision of care for elderly people and respite for their carers, and the majority of expenditure is for staff salaries, rent and services for the clients such as food, equipment and entertainment.
Dona5ons of £4248 were received from local people and organisa5ons and fundraising of £732 was carried out by our dedicated staff and volunteers in their own 5me. Special thanks to Silchester Players, Tadley Singers and Loddon Lillies for their charitable support during the year.
**----- Start of picture text -----**
Income Expenditure
1% [8%] [1%] 1% 2% [2%]
Fees Salaries
17% [7%]
Grants Rent
Donations Food
Fundraising Equipment
89% Interest 72% Others
**----- End of picture text -----**
stabilise a[er the impact of Covid two years ago and we now try to grow the client base to give a more secure income. We have maintained four staff members, and this has proven to be a blessing in allowing for flexibility for holidays and sickness, and the extra capacity to provide quality care for the clients. A review of fees has taken place to ensure that these are closer to mee5ng the full expenditure of the charity with less reliance on grants, dona5ons and fund-raising to make up the difference.
## Reserves Policy
We have established a reserves policy to protect the con5nuity of our opera5on and to cover risks such as unforeseen expenditure or unan5cipated loss of income. To meet this requirement, we es5mate that £5000 per month for 6 months of opera5on, totalling £30,000 is required. This will be used in case of a complete or substan5al loss of income and to allow for controlled shutdown of the charity without outstanding debts or in case of a significant but temporary cashflow disparity which can be corrected within a reasonable 5mescale. The reserves can be spent on such items as salaries, rent, and opera5ng bills.
## Volunteers
3 volunteers at every session from a pool of approx. 10. This amounts to around 2500 hours of unpaid work without which the services could not be provided.
## Reference and administra&ve details
## Address
Ambrose Allen Centre, 2 Franklin Avenue, Tadley, Hants, RG26 4ET
## Banking
CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ
## Trustees
|Trustees|||
|---|---|---|
|**Name**|**Role**|**Date of appointment**|
|Mar5n Slagord|Chair|10 January 2024|
|Neil Deller-Merricks|Treasurer|16 December 2020|
|Robert Prevost|Trustee|10 January 2024|
|Warwick Lovegrove|Trustee|11 January 2023|
|Stephen Davey|Trustee|10 January 2024|
|Samantha Lee|Trustee|10 January 2024|
complied with their duty with regards to ensuring that the Charity has undertaken suitable works for the benefit of the public; as required by the Charity Commission.
Signed on behalf of the trustees
Neil Deller-Merricks Treasurer
Independent examinerfs report to the trustee5 of Tadley Elderly Day Care
I report the trustees on my examination of the accounts of Tadley Elderly Day Care for the year
ended 31" March 2024.
As the tharity trustees of the Trust you are responsible for the preparation of the accounts in
accordance with the requirements of the Charitie5 Act 2011 (note this will be superseded by
Charities Act 2022 in due course) (The Act).
I report in respect of my examination of the Trust's accounts carried out under section 145 of the
2011 Acl and in carrying out my examination I have followed all the applicable directlons 8iven by
the Charity Commission under section 145 Ibl of the Act.
I have completed my examination. I confirm that no material matters have come to my attention in
connection with the examination. I have no concerns and have come across no other matters in
connection with the examinatiorb to which attention should be drawn in thi5 report to enable
proper understanding of the accounts to be reached.
Signed
Wendy Toogood-wolvey
l Meon Close. Tadley. Hampshire
AAT qualified
Dated 2210112024
Financial Statements for the year ended 31 March 2024
## **Total Receipts & Payments Account for the year ended 31/3/24**
|**Receipts**
Fees
Grants
Donations
Fundraising
Misc
Interest|Unrestricted
£
Restricted
£
Total
2023-24
£
49,873.00
-
49,873.00
400.00
-
400.00
4,247.84
-
4,247.84
732.41
-
732.41
19.00
-
19.00
710.86
-
710.86
**55,983.11**
**-**
**55,983.11**
43,422.32
-
43,422.32
10,163.33
-
10,163.33
452.50
-
452.50
4,344.01
-
4,344.01
-
-
-
237.98
-
237.98
375.00
375.00
57.22
-
57.22
281.88
-
281.88
35.00
-
35.00
1,057.92
-
1,057.92
60.00
-
60.00
**60,112.16**
**375.00**
**60,487.16**
**(4,129.05)**
**(375.00)**
**(4,504.05)**
-
-
-
33,265.68
4,852.44
38,118.12
**29,136.63**
**4,477.44**
**33,614.07**
2,439.72
31,174.35
-
**33,614.07**|Previous
year
£
33,177.00
6,000.00
2,903.04
1,578.30
-
178.16
**43,836.50**
35,995.80
8,722.89
416.78
3,416.54
-
174.27
690.00
-
82.00
20.00
584.85
54.50
**50,157.63**
**(6,321.13)**
44,439.25
**38,118.12**
**38,118.12**|
|---|---|---|
|**Total receipts**
**Payments**
Salaries
Rent
Insurance
Food
Transport
Phone
Entertainment
Postage & Stationary
Training
Fundraising
Equipment
Misc|||
|**Total payments**|||
|**Net receipts / (payments)**
Transfer
Balance brought forward|||
|**Balance carried forward**
Made up of:
Current account
Savings account
Cash float|||
Analysis of Funds for the year ended 31 March 2024
## **Tadley Elderly Day Care**
|**Receipts**
Receipt - Fees
Receipt - Grants
Receipt - Donations
Receipt - Fundraising
Receipt - Misc
**Payments**
Payment - Salaries
Payment - Rent
Payment - Insurance
Payment - Food
Payment - Transport
Payment - Phone
Payment - Entertainment
Payment - Postage &
Stationary
Payment - Training
Payment - Fundraising
Payment - Equipment
Payment - Misc
**Net receipts /**
**(payments)**
Transfer
Balance brought forward
**Balance carried forward**
Made up of:
Current account
Savings account
Cash float|Total
Un-
restricted
You
Decide
HCC
Infection
Control
LVL Tech
49,873.00
49,873.00
-
-
-
400.00
400.00
-
-
-
4,247.84
4,247.84
-
-
-
732.41
732.41
-
-
-
19.00
19.00
-
-
-
**55,983.11**
**55,983.11**
**-**
**-**
**-**
43,422.32
43,422.32
-
-
-
10,163.33
10,163.33
-
-
-
452.50
452.50
-
-
-
4,344.01
4,344.01
-
-
-
-
-
-
-
-
237.98
237.98
-
-
-
383.98
8.98
375.00
-
-
57.22
57.22
-
-
-
281.88
281.88
-
-
-
35.00
35.00
-
-
-
1,048.94
1,048.94
-
-
-
60.00
60.00
-
-
-
**60,487.16**
**60,112.16**
**375.00**
**-**
**-**
(4,504.05)
(4,129.05)
(375.00)
-
-
-
-
-
-
-
38,118.12
33,265.68
1,031.54
3,687.74
133.16
**33,614.07**
**29,136.63**
**656.54**
**3,687.74**
**133.16**
2,439.72
31,174.35
-
**33,614.07**
|
|---|---|
|**Income**|Unrestricted|Restricted|Total|Notes|
|---|---|---|---|---|
|Voluntary Income|£4930||£4930|All gi[s made on a voluntary
basis, e.g. grants from trusts and
founda5ons, legacies, and
individuals (excluding lolery
income).|
|Lolery funding|£78||£78|e.g. Na5onal Lolery Community
Fund, People’s Postcode Lolery,
Health Lolery,etc.|
|Statutory Income|£4563||£4563|Income generated from statutory
source, e.g. Local Authority,
Clinical Commissioning Group,
Central Government, NHS, Crime
Commissioner,etc.|
|Charitable Ac5vi5es|£45310||£45310|Income earned from the supply of
goods or services or performance
related contractual income
(excluding those from statutory
services).|
|Other trading
income|£391||£391|Fundraising events, charity shops,
lemng and licencing
arrangements.|
|Investments
(interest)|£710||£710|Returns from any investments the
organisa5on may have, including
bank interest.|
|Other|£0||£0|Any other form of income not
covered above.|
|Total income|£55983|£0|£55983||
|**Expenditure**|Unrestricted|Restricted|Total||
|---|---|---|---|---|
|Charitable
purposes|£59,226|£375|£59,601|Any funds spent on providing
services directly to the
benefciaries, such as carer salary
costs, rent of premises to provide
services,cost of equipment etc.|
|Management/
Admin|£852||£852|Costs not involved with delivery of
services but that are required to
keep the charity running, such as
salaries for support and admin
staf, governance,legal costs,etc.|
|Fundraising|£35||£35|Any funds spent on eforts to raise
funds or publicise the charity and
it’s services.|
|Total expenditure|£60,113|£375|£60,488||
|**Reserves**|||
|---|---|---|
|Restricted Reserves|£4477|Funds set aside to be used
for specifc purpose set by
the grantor of the funds,
e.g. project funding or
dona5on made towards a
par5cular purpose (not
includingfxed assets).|
|Fixed assets|£0|Includes the value of land,
buildings or equipment.
Commonly the annual
accounts include these in
either the restricted or
unrestricted accounts
reserves.|
|Designated reserves|£29,137|Reserves that the
organisa5on’s trustees have
set aside for a specifc
purpose, e.g. a par5cular
project or winding up costs,
or essen5al future spending.
Commonly the annual
accounts include these in
unrestricted reserves.|
|Unrestricted reserves|£0|These are the reserves that
are ‘free’, that can be used
for any purpose (not
including designated
reserves or fxed assets.|
|Total reserves|£33614||