Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 1st April 2023 To 31st March 2024
Section A Reference and administration details
Charity name Pateley Bridge and Bewerley Memorial Hall CIO Other names charity is known by
Registered charity number (if any) 1192675
Charity's principal address The Memorial Hall, Park Road Pateley Bridge Harrogate Postcode HG3 5JS
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Christine Skaife | Chair | Members | ||
| Ian Skaife | Maintenance | Members | ||
| Susan Marshall | Bookings Secretary | To 15/05/2023 | Members | |
| Neil Thompson | Health & Safety | Co-opted bytrustees | ||
| Margaret Burton | Secretary/Vice Chair | Co-opted bytrustees | ||
| KirstyHannam | Marketing& IT | To 12/09/2023 | Co-opted bytrustees | |
| Carl Hotson | Treasurer | Members | ||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Constitution
Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Elected by Members or co-opted (elected) by Trustees Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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Election of trustees by members at the AGM. 2. Officers elected by trustees. 3. One third of trustees to retire each year but may stand for reelection.
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Minimum of five trustees, maximum of nine trustees.
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
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Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The object of the CIO is the provision and maintenance of a village hall for the use of the inhabitants of the civil parishes of Low and High Bishopside and Bewerley in North Yorkshire without distinction of political, religious, or other opinions, including use for:
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meetings, lectures and classes, and
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other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants.
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The Hall has been maintained to a high standard with suitable facilities to provide a suitable venue for use as a community hall available for hire to local residents and other organisations.
Our long-standing events such as the Indoor Bowling, the Tuesday tea dances, our Cuppa and Cake event and the Bird Watching club are still in place and other types of events are now happening on a regular basis which is a bonus and appreciated by the community as a whole. It is hoped that other events will be encouraged by this and use the Hall as the programme of refurbishments continue to be carried out.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
As a registered charity and community centre we have been applying for grants and are currently waiting to learn the outcome of those. We still had substantial outgoings in the form of insurance, maintenance, caretaker wages and utility bills.
You may choose to include further statements, where relevant, about:
Ultimately we are proactively looking and inviting groups to see the Hall as the place to go for all events and look forward to maintaining our financial stability whilst improvements are carried out.
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
During the above period of time a great deal of work has been carried out renovating the two back rooms which had been affected by water ingress. Alongside of this a plan of refurbishment and redecoration has been put in place and works are underway. These refurbishments are normally carried out during the days that we don’t have any events booked so this lessens the Hall being out of use. It is hoped that this will then encourage other groups and individuals to see the Hall as a venue to hire for more events.
Plans were also put into place to release funds by way of the sale of the garden areas at the back of the Hall. This would then fund the refurbishments and enable the Trustees to bring the Hall more up to date in terms of equipment available for use within the Hall.
Whilst the Covid pandemic has lessened as such and now presents itself as different new variants which are treated in a more manageable way due to the availability of vaccines and the population becoming better at regulating their immune response to it, we can still put precautions in place as and when required. Obviously, the use of the Hall for vaccinations has now ceased so income has dropped significantly from the previous few years
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Section E Financial review
Reserves are mainly held to cover the expected major maintenance and Brief statement of the repair items. In particular the roof is made up of concrete tiles dating from charity’s policy on reserves the 1960s which have now exceeded their expected lifespan. Major expenditure in the order of £60,000 can be expected within the next 10 years
The cash reserves are held within the main current and Savings accounts and nominally amount to £37,000, which provide cover for the normal annual operating expenditure. In addition there is an asset management fund of approximately £9,500.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
The trustees have no uncertainties about the charity continuing as a going concern at the present time.
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
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Carl Anthony Hotson Full name(s) Christine Annette Skaife Position (eg Secretary, Chair, Chair Treasurer etc) Date 24 January 2025
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| Charity Name | No (if any) | |||
|---|---|---|---|---|
| Receipts and payments accounts | CC16a | |||
| For the period from |
Period start 2/1/2023 |
To | Period end 1/31/2024 |
| Section A Receipts and payments | Section A Receipts and payments | ||||
|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 5,976 1,035 600 - 200 3,544 913 - 12,268 - - - 12,268 4,160 25,507 2,055 453 1,335 1,191 235 66 142 650 96 76 - 35,966 7,943 |
Restricted funds to the nearest £ - - - - 8,048 - - - 8,048 - - - 8,048 - - - - - - - - - - 6,498 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 5,976 1,035 600 - 8,248 3,544 913 - 20,316 - - - 20,316 4,160 25,507 2,055 453 1,335 1,191 235 66 142 650 96 76 - 35,966 14,441 |
Last year to the nearest £ |
| Hirings | 5,976 | 7,125 | |||
| Fundraising Events | 1,035 | 2,914 | |||
| Bar & Refreshments | 600 | 1,143 | |||
| Sundries | - | 218 | |||
| Grants | 200 | 9,723 | |||
| Donations | 3,544 | 266 | |||
| Interest | 913 | 600 | |||
| - | - | ||||
| Sub total(Gross income for AR) |
12,268 | 21,989 | |||
| A2 Asset and investment sales, (see table). |
|||||
| - | |||||
| - | - | ||||
| Sub total | - | - | |||
| Total receipts A3 Payments |
|||||
| 21,989 | |||||
Utilities |
4,160 | 2,775 | |||
| Maintenance | 25,507 | 18,337 | |||
| Caretaker Wages | 2,055 | 3,354 | |||
| Licences | 453 | 864 | |||
| Insurance | 1,335 | 1,248 | |||
| Fundraising etc | 1,191 | 2,682 | |||
| Bar and Refreshment purchases |
235 | 774 | |||
| Marketing Costs | 66 | ||||
| Sundries | 142 | 1,563 | |||
| Telephone etc | 650 | 570 | |||
| Website &IT | 96 | 387 | |||
| Legal&BankCharges | 76 | 84 | |||
| Marketing Costs | - | 832 | |||
| **Marketing Costs ** | 35,966 | 33,470 | |||
| A4 Asset and investment purchases, (see table) |
|||||
| Furnishings,etc. | 7,943 | 6,498 | - | 14,441 | 6,591 |
CCXX R1 accounts (SS)
1/28/2025
1
| Audio/Visual Equipment Sub total Total payments Net of receipts/(payments) A5 Transfers between fun A6 Cash funds last year e Cash funds this year end |
Audio/Visual Equipment | 259 | 1,550 | - | 1,809 | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| **Sub total ** | 8,202 | 8,048 | - | 16,250 | 6,591 | |||||
| 40,061 | ||||||||||
| - 31,900 | - 31,900 | - 18,072 | ||||||||
| d- | - | - | ||||||||
| n 68,609 | 68,609 | 68,609 | ||||||||
| 36,709 | 36,709 | 50,537 |
CCXX R2 accounts (SS)
1/28/2025
2
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | ||
|---|---|---|---|---|
| Categories B5 Liabilities B3 Investment assets B4 Assets retained for the charity’s own use B2 Other monetary assets B1 Cash funds 3 accounts (SS) |
Details Details Barclays Asset Management Details Total cash funds (agree balances with receipts and payments account(s)) HSBC Current Account Virgin Savings Account PettyCash Details HSBC Deposit Account Details 3 |
Unrestricted funds to nearest £ 11,320 1,188 23,881 320 36,709 OK Unrestricted funds to nearest £ 9,550 - - - - - Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
Restricted funds to nearest £ - - - - OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - Amount due (optional) - - |
Endowmen t funds to nearest £ |
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| Endowmen t funds to nearest |
||||
- |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
||||
| 1/28/2025 |
CCXX R3 accounts (SS)
| - | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| - | |||||||||
| - | |||||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Print Name | Date of approval |
||||||
| Carl Hotson | Carl Hotson | 1/24/2025 | |||||||
CCXX R4 accounts (SS)
1/28/2025
4