## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 1st April 2023 **To** 31st March 2024
## Section A Reference and administration details
> **Charity name** Pateley Bridge and Bewerley Memorial Hall CIO **Other names charity is known by**
> **Registered charity number (if any)** 1192675
**Charity's principal address** The Memorial Hall, Park Road Pateley Bridge Harrogate **Postcode HG3 5JS**
**Names of the charity trustees who manage the charity**
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9
10
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12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||||||
||Christine Skaife|Chair||Members|
||Ian Skaife|Maintenance||Members|
||Susan Marshall|Bookings Secretary|To 15/05/2023|Members|
||Neil Thompson|Health & Safety||Co-opted bytrustees|
||Margaret Burton|Secretary/Vice Chair||Co-opted bytrustees|
||KirstyHannam|Marketing& IT|To 12/09/2023|Co-opted bytrustees|
||Carl Hotson|Treasurer||Members|
||||||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Elected by Members or co-opted (elected) by Trustees Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
1. Election of trustees by members at the AGM. 2. Officers elected by trustees. 3. One third of trustees to retire each year but may stand for reelection.
4. Minimum of five trustees, maximum of nine trustees.
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
**TAR**
March **2012**
2
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The object of the CIO is the provision and maintenance of a village hall for the use of the inhabitants of the civil parishes of Low and High Bishopside and Bewerley in North Yorkshire without distinction of political, religious, or other opinions, including use for:
1. meetings, lectures and classes, and
2. other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants.
**TAR**
March **2012**
3
The Hall has been maintained to a high standard with suitable facilities to provide a suitable venue for use as a community hall available for hire to local residents and other organisations.
Our long-standing events such as the Indoor Bowling, the Tuesday tea dances, our Cuppa and Cake event and the Bird Watching club are still in place and other types of events are now happening on a regular basis which is a bonus and appreciated by the community as a whole. It is hoped that other events will be encouraged by this and use the Hall as the programme of refurbishments continue to be carried out.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
As a registered charity and community centre we have been applying for grants and are currently waiting to learn the outcome of those. We still had substantial outgoings in the form of insurance, maintenance, caretaker wages and utility bills.
You **may choose** to include further statements, where relevant, about:
Ultimately we are proactively looking and inviting groups to see the Hall as the place to go for all events and look forward to maintaining our financial stability whilst improvements are carried out.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
4
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
During the above period of time a great deal of work has been carried out renovating the two back rooms which had been affected by water ingress. Alongside of this a plan of refurbishment and redecoration has been put in place and works are underway. These refurbishments are normally carried out during the days that we don’t have any events booked so this lessens the Hall being out of use. It is hoped that this will then encourage other groups and individuals to see the Hall as a venue to hire for more events.
Plans were also put into place to release funds by way of the sale of the garden areas at the back of the Hall. This would then fund the refurbishments and enable the Trustees to bring the Hall more up to date in terms of equipment available for use within the Hall.
Whilst the Covid pandemic has lessened as such and now presents itself as different new variants which are treated in a more manageable way due to the availability of vaccines and the population becoming better at regulating their immune response to it, we can still put precautions in place as and when required. Obviously, the use of the Hall for vaccinations has now ceased so income has dropped significantly from the previous few years
**TAR**
March **2012**
5
## **Section E Financial review**
Reserves are mainly held to cover the expected major maintenance and **Brief statement of the** repair items. In particular the roof is made up of concrete tiles dating from **charity’s policy on reserves** the 1960s which have now exceeded their expected lifespan. Major expenditure in the order of £60,000 can be expected within the next 10 years
The cash reserves are held within the main current and Savings accounts and nominally amount to £37,000, which provide cover for the normal annual operating expenditure. In addition there is an asset management fund of approximately £9,500.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
The trustees have no uncertainties about the charity continuing as a going concern at the present time.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**TAR**
March **2012**
6
Carl Anthony Hotson **Full name(s)** Christine Annette Skaife **Position (eg Secretary, Chair,** Chair Treasurer **etc) Date** 24 January 2025
**TAR**
March **2012**
7
|**Charity Name**|||**No (if any)**||
|---|---|---|---|---|
|**Receipts and payments accounts**||||**CC16a**|
|**For the period**
**from**|Period start
2/1/2023|**To**|Period end
1/31/2024||
|**Section A Receipts and payments**|**Section A Receipts and payments**|||||
|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the**
**nearest £**
**5,976**
**1,035**
**600**
**-**
**200**
**3,544**
**913**
**-**
**12,268**
**-**
**-**
**-**
**12,268**
**4,160**
**25,507**
**2,055**
**453**
**1,335**
**1,191**
**235**
**66**
**142**
**650**
**96**
**76**
**-**
**35,966**
**7,943**|**Restricted**
**funds**
**to the**
**nearest £**
**-**
**-**
**-**
**-**
**8,048**
**-**
**-**
**-**
**8,048**
**-**
**-**
**-**
**8,048**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**6,498**|**Endowment**
**funds**
**to the**
**nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the**
**nearest £**
**5,976**
**1,035**
**600**
**-**
**8,248**
**3,544**
**913**
**-**
**20,316**
**-**
**-**
**-**
**20,316**
**4,160**
**25,507**
**2,055**
**453**
**1,335**
**1,191**
**235**
**66**
**142**
**650**
**96**
**76**
**-**
**35,966**
**14,441**|**Last year**
**to the**
**nearest £**|
|Hirings|**5,976**||||**7,125**|
|Fundraising Events|**1,035**||||**2,914**|
|Bar & Refreshments|**600**||||**1,143**|
|Sundries|**-**||||**218**|
|Grants|**200**||||**9,723**|
|Donations|**3,544**||||**266**|
|Interest|**913**||||**600**|
||**-**||||**-**|
|**_Sub total_**_(Gross income_
_for AR)_|**12,268**||||**21,989**|
|||||||
|**A2 Asset and investment**
**sales, (see table).**||||||
||**-**|||||
||**-**||||**-**|
|**_Sub total_**|**-**||||**-**|
|**_Total receipts_ **
**A3 Payments**||||||
||||||**21,989**|
|||||||
|
Utilities|**4,160**||||**2,775**|
|Maintenance|**25,507**||||**18,337**|
|Caretaker Wages|**2,055**||||**3,354**|
|Licences|**453**||||**864**|
|Insurance|**1,335**||||**1,248**|
|Fundraising etc|**1,191**||||**2,682**|
|Bar and Refreshment
purchases|**235**||||**774**|
|Marketing Costs|**66**|||||
|Sundries|**142**||||**1,563**|
|Telephone etc|**650**||||**570**|
|Website &IT|**96**||||**387**|
|Legal&BankCharges|**76**||||**84**|
|Marketing Costs|**-**||||**832**|
|**_Marketing Costs_ **|**35,966**||||**33,470**|
|||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||
|**Furnishings,etc.**|**7,943**|**6,498**|**-**|**14,441**|**6,591**|
CCXX R1 accounts (SS)
1/28/2025
1
|**Audio/Visual Equipment**
**_Sub total_ **
**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between fun**
**A6 Cash funds last year e**
**_Cash funds this year end_**|**Audio/Visual Equipment**|**259**||**1,550**||**-**||**1,809**|||
|---|---|---|---|---|---|---|---|---|---|---|
||**_Sub total_ **|**8,202**||**8,048**||**-**||**16,250**||**6,591**|
||||||||||||
|||||||||||**40,061**|
||||||||||||
|||**- 31,900**||||||**- 31,900**||**- 18,072**|
|||**d-**||||||**-**||**-**|
|||**n 68,609**||||||**68,609**||**68,609**|
|||**36,709**||||||**36,709**||**50,537**|
CCXX R2 accounts (SS)
1/28/2025
2
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|||
|---|---|---|---|---|
|**Categories**
**B5 Liabilities**
**B3 Investment assets**
**B4 Assets retained for**
**the charity’s own use**
**B2 Other monetary**
**assets**
**B1 Cash funds**
3 accounts (SS)|**Details**
**Details**
Barclays Asset Management
**Details**
**_Total cash funds_**
(agree balances with receipts
and payments account(s))
HSBC Current Account
Virgin Savings Account
PettyCash
**Details**
HSBC Deposit Account
**Details**
3|**Unrestricted**
**funds**
**to nearest £**
**11,320**
**1,188**
**23,881**
**320**
**36,709**
OK
**Unrestricted**
**funds**
**to nearest £**
**9,550**
**-**
**-**
**-**
**-**
**-**
**Fund to**
**which asset**
**belongs**
**Fund to**
**which asset**
**belongs**
**Fund to**
**which**
**liability**
**relates**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Cost**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount**
**due**
**(optional)**
**-**
**-**|**Endowmen**
**t funds**
**to nearest**
**£**|
|||||**-**|
||||||
|||||**-**|
|||||**-**|
|||||**-**|
|||||OK|
|||||**Endowmen**
**t funds**
**to nearest**|
|||||
**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current**
**value**
**(optional)**|
||||||
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current**
**value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**When due**
**(optional)**|
||||||
||||||
|||||1/28/2025|
CCXX R3 accounts (SS)
||||||||**-**|||
|---|---|---|---|---|---|---|---|---|---|
||||||||**-**|||
||||||||**-**|||
|Signed by one or two
trustees on behalf of all the
trustees||Signature||Print Name|||||Date of
approval|
||Carl Hotson|||Carl Hotson|||||1/24/2025|
|||||||||||
CCXX R4 accounts (SS)
1/28/2025
4