Trustees Annual Report North Wales & North West England Rotary Passport Trust- Charity Number 1192610 Aims and Purpose The N Wales and NW England Rotary Passport Trust has the responsibility for the oversight and management of the charitable activities of the N Wales and NW England Rotary Passport Club. Objectlves and Actlvities To apply the funds of the Trust in aecordance with the charitsble purposes and objertives of the charity as detailed in the Deed of Trust. Priorlty areas for support are aligned with the areas of focus of Rotary International, namely.. Peaeebuilding and Conflict Resolution Disease prevention and treatment Water, sanitation, and hygiene Maternal and Child health Basic education and literacy Community economic development Protecting the environment Achlevements and Perfomiance Despite the continuing restrictions of the COVID pandemic the Trust has been highly successful during its first year of operations. TV substantial grants were received from outside bodies for specific activities to be undertaken within Wales. Additionally, fijrther smaller grants were also recelved from a variety of commercial and charitsble organlsations to SUPF)Ort community activitles. A variety of supplementary fund raising initiatives weré also undertaken by the Rotary volunteers whieh generated further funds for the Trust. The underlying Passport Rotary Club qualified and received the Rotary Citation for the 2020- 21 period. This is largely a reflection of the high level of activity and achievements of the Trust and its volunteer supporters. It should be noted that only a limited number of such cltations were awarded by Rotary International within the region. Flnandal Revlew Total receipts on unrestricted funds v4ere £1.214. Restricted donations of £32,821 were received as detailed in the Financial Statement. The bulk of these restricted donations were in the form of grant5 from Powy5 A550ciation of Voluntary Organisation5, The Rotary Foundation. several kjcal Rotary Clubs and the National Lottery for Wale5. £20.884 was spent on a variety of projects supporting vulnerable and needy individua15 and their support organlsations within N Wales and NW England and also a specific oversea5 project to provide sewlng Machine5, materials and training to young wornen and gir15 in
Uganda. This project provided financial independer)ce to tha recipients and helped avercome Deriod Dovertv in their communifv. The net result for the year was an excess of receipts over payments of ££382 on unrestricted funds and £12.769 on restricted funds. Structure. Governance and Management The Charity VRS established by a Deed of Trust on the &h Augug(2020 which is SUDDlemented bv amendments to the Governinq Document which were aDproved at a Trustees meeting on the August 2020. Both documents are based upon standard Rotary Great Britain and Ireland documents which have the prior apDroval of the Chari Commission. A supplemental Grant Making policy was prepared and implemented during the vear. The original and current trustees are: James Oliver Nicholasjohn Gidney Suzanne Carolyn Gidney Projects and causes are proposed by the general rnembership of the N Wales and NW EnglarKI Rotary Passport Club at their fortnightly meetings. The trustees agree the compliance of the project with the governing do¢ument and then oversee the financial management of the activities reporting back to the general mernbership on a periodic ba51s Iggnerally monthly). During the year banklng facilities have been established with Natwest, Sandbach branch. The trust has also registered with HMRC for Grft Aid although no activities were undertaken that necessitated gift aid recovery.
Independent examlners report to the trustees of North Wales & North West ElaTrd Rotary Passport Trust I report on the accounts for the year ending 30 June 2021 which are set out inthe attached document signed by myself and the trustees Respectlve responslbllltles of trustees and examlner The charity's trustees consider that an audit is not required for this year lunder section 43 {21 of the charities act 1993 brackets (the act) )and that an independent examination is needed. It is my responsibility to: Examine the accounts (undersection 43 of the act), to follow the procedures laid down in the general directions given by the Charity Commission (under section 43 {7llb) of the act) and to state whether particular matters have come to my attention. Basis of Independent examiners report My examination was carried out in accordance with the general directions given by the Charity Commission. Examination includes a review of the accounting records kept by the charity and the comparison of the account5 presented with those records. It also includes onsideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning anysuch matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the accounts presented a true and Fairview and the report is limited to those matters set out in the statement below. Independent Examiners Statement In the course of my examination no matter has come to my attention: l. Which gives me reasonable caLtse to believe that in, any material respect. the requirements- ne)rt line to keep accounting records in accordance with section 41 of the act,. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 act,. have not been met- or 2. to which in my opinion, attention should be drawn to enable a proper understanding of the accoLsnts to be reached Davld Watklnson FCA Moulton Northwi¢h 23, March 2022
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