Trustees’ Annual Report for the period
From 1[st] April 20223 To 31[st] March 2024
Charity name: Monmouthshire Meadows Group
Charity registration number: 1192542
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote the conservaton, protecton and improvement of hay meadows, grasslands and unimproved pastures in the wye valley and elsewhere in Monmouthshire so as to conserve and restore the diversity of plant and animal species natve to that environment, in partcular but not exclusively, by facilitatng and promptng the management of those lands consistent with thatpurpose. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Managing the owned and leased land as per the objectves above. Providing informaton, advice and training to the membership and others to enable them to manage their land appropriately. Promotng our aims to the general public through publicatons, atendance at public events and other awareness-raisingactvites. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | I confrm that the trustees have had regard to the Charity Commission guidance on public beneft. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38
Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | 1. Open days at Trostrey and Gwehelog Open days provide an opportunity for the public to engage and learn more about meadows and how they can identfy wildfowers and manage their own land for biodiversity. 2. Reserves - Wet Meadow, Kingcoed and Ida’s meadow These sites are open to the public and are exemplars on managing grassland to improve biodiversity. Wet Meadow is used by the local school as part of their Forest School. 3. Surveys of over 30 sites Surveys provide an opportunity for 1:1 advice on wildfower identfcaton and detailed grassland management 4. Courses Plant identfcaton Grassland fungi identfcaton (with Gwent Wildlife Trust) Scything 5. Meetngs and talks Spring AGM included a talk on managing meadows for invertebrates Autumn meetng included a talk on conservaton grazing 6. Outreach We atended a number of events locally to engage with the public on our work, including Wye July, ACE Climate Festval and Monmouth Seed Swap and the Chepstow Walking Festval 7. Grassland Fungi book The 2ndediton of this popular guide was produced. It is available at our events and through the Natural History Booksellers |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Very good. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held in case there is a need to purchase land in order to protect and conserve a valuable wildlife site, as we have done in the past |
| Amount of reserves held | Para 1.22 | £50,000 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Grants and membership donatons |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | An amount of our funds are invested in a higher interest savings account |
| A description of the principal risks facing the charity |
Para 1.46 | As a small organisaton our main risk is loss of key trustees with pivotal roles in providing surveys, volunteering at events, and |
volunteering on our reserves Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Consttuton |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Electon annually by membership |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
As per CC guidance. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | MMG works closely with Gwent Wildlife Trust and with the Wye Valley Area of Outstanding Natural Beauty. We are members of the Monmouthshire Local Nature Partnership |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Monmouthshire Meadows Group |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1192542 |
| Charity’s principal address | Lower Pantygoida, Abergavenny NP7 8TH |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Stephanie Tyler | Honorary President | |||
| Stephanie Poulter | ||||
| Rachel Morgan | Chairperson | |||
| Pamela Manfeld | Minutes Secretary | |||
| David Llewellyn | Treasurer | |||
| Richard Coates | ||||
| Marilyn Dunkelman | Membership Secretary | |||
| Judith Carruthers | ||||
| Clare Adamson | ||||
| Maggie Hamlen | Membership assistant | |||
| Teona Dorien Smith | ||||
| Clare Cato | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) SKJones D J Llewellyn Full name(s) Sally Jones David Llewellyn Position (eg Secretary, Chairman (as of 3[rd] September Treasurer Chair, etc) 2024)
Date 12[th] December 2024
12/12/2024, 17:45
Print annual return | Charity Commission
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Charity Commission Annual Return 2024
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MONMOUTHSHIRE MEADOWS GROUP
Charity registration number: 1192542
Most of the information you give in this form will become publicly available on the Register of Charities. Any field that the Charity Commission will not display will be clearly marked.
This document is a record of the information provided in the Annual Return 2024.
PART A - Charity information
Financial period
Financial period start date
01/04/2023
Financial period end date
31/03/2024
Income and spending
Income £
£ 11,748
Spending £
£ 10,480
Number of contracts from government
How many contracts (other than grant agreements) did your charity receive from central government or a local authority during the financial period for this return?
0
Number of grants from government
How many grants did your charity receive from central government or a local authority during the financial period for this return?
1
Value of grants from government
What was the total value of the grants received from central government or a local authority during the financial period for this return?
£ 3,218
Income breakdown
Donations and legacies (excluding Endowments Received)
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£ 5,418
Charitable activities
£ 2,284
Other trading activities
£ 2,451
Investments
£ 720
Other
£ 875
Grantmaking
Is grant making the main way your charity carries out its purposes?
No
Recipients of grants
Please round all figures to the nearest pound (do not enter decimal points or commas). Individuals
£ 0
Other charities
£ 5,000
Other organisations that are not charities
£ 0
Grant recipients related parties
Are any of the grant recipients related parties to the charity?
No
Trustee payments
Excluding out of pocket expenses, for what were any of the trustees paid during the financial period for this return?
⊠ e. None of the trustees have been paid No
Did any of the trustees resign and take up employment with your charity in the financial period of this return?
Income from outside the UK
Did your charity receive income from outside of the United Kingdom in the financial period of this return? No
Delivering activities outside the United Kingdom
Did your charity deliver charitable activities outside of the United Kingdom in the financial period of this return? No
Spending outside England & Wales
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Did your charity spend funds outside of the United Kingdom in the financial period of this return? No
Total Spending outside England & Wales
£
Trading subsidiaries
Does the charity have any trading subsidiaries?
No
Charity contact details correct
Is the contact address displayed from the Register of Charities, correct?
Yes
Charity headquarters details correct
Is this the same address that you use as your charity's administrative headquarters?
Yes
Charity contact address
Address Line 1
Lower Pantygoida
Address Line 2 Llantilio Crossenny
Address Line 3
ABERGAVENNY
Address Line 4
Gwent
Address Line 5
Postcode
NP7 8TH
Country
Charity Headquarters address
Address Line 1
Lower Pantygoida
Address Line 2 Llantilio Crossenny
Address Line 3
ABERGAVENNY
Address Line 4 Gwent
Address Line 5
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Postcode NP7 8TH
Country
Membership type
Is your charity part of a wider group structure with a parent body and subsidiary bodies? no, the charity is not part of a wider group structure
Employment contract types
People were permanently employed by your charity 0 People were on fixed-terms contracts with your charity 0 Self-employed people were working for your charity 0
Governance policies
Internal charity financial controls policy and procedures Yes Safeguarding policy and procedures Yes Financial reserves policy and procedures Yes Complaints policy and procedures Yes Serious incident reporting policy and procedures No Internal risk management policy and procedures No Trustee expenses policy and procedures No Trustee conflicts of interest policy and procedures No Investing charity funds policy and procedures No Campaigns and political activity policy and procedures No Bullying and harassment policy and procedures No Social media policy and procedures No
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Engaging external speakers at charity events policy and procedures
No
Safeguarding
Has your charity provided services to children and/or adults at risk in the financial period of the return?
No
External risk and impact
Donations Unknown/No Change/Not Applicable Other income - grants Unknown/No Change/Not Applicable Other income - contracts Unknown/No Change/Not Applicable
Other income - investment Unknown/No Change/Not Applicable
Expenditure on charitable activities Unknown/No Change/Not Applicable Expenditure on overheads Unknown/No Change/Not Applicable Number of volunteers Unknown/No Change/Not Applicable Number of employees Unknown/No Change/Not Applicable Number of trustees Unknown/No Change/Not Applicable Fundraising activities Unknown/No Change/Not Applicable Capacity to deliver services Unknown/No Change/Not Applicable Total service demand Unknown/No Change/Not Applicable
Volunteers
Excluding trustees, provide an estimate of the number of volunteers who carried out charitable activities on behalf of your charity in the United Kingdom during the financial period of this return?
5
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Declaration
This annual return has not been submitted and no Declaration has been made
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