## **Trustees’ Annual Report for the period**
**From 1[st] April 20223 To 31[st] March 2024**
**Charity name: Monmouthshire Meadows Group**
**Charity registration number:** 1192542
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote the conservaton, protecton and
improvement of hay meadows, grasslands and
unimproved pastures in the wye valley and
elsewhere in Monmouthshire so as to conserve
and restore the diversity of plant and animal
species natve to that environment, in
partcular but not exclusively, by facilitatng
and promptng the management of those lands
consistent with thatpurpose.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Managing the owned and leased land as per
the objectves above.
Providing informaton, advice and training to
the membership and others to enable them to
manage their land appropriately.
Promotng our aims to the general public
through publicatons, atendance at public
events and other awareness-raisingactvites.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|I confrm that the trustees have had regard to
the Charity Commission guidance on public
beneft.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38
Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|1.
Open days at Trostrey and Gwehelog
Open days provide an opportunity for the
public to engage and learn more about
meadows and how they can identfy
wildfowers and manage their own land for
biodiversity.
2.
Reserves - Wet Meadow, Kingcoed and
Ida’s meadow
These sites are open to the public and are
exemplars on managing grassland to improve
biodiversity. Wet Meadow is used by the local
school as part of their Forest School.
3.
Surveys of over 30 sites
Surveys provide an opportunity for 1:1 advice
on wildfower identfcaton and detailed
grassland management
4.
Courses
Plant identfcaton
Grassland fungi identfcaton (with
Gwent Wildlife Trust)
Scything
5.
Meetngs and talks
Spring AGM included a talk on managing
meadows for invertebrates
Autumn meetng included a talk on
conservaton grazing
6.
Outreach
We atended a number of events locally to
engage with the public on our work, including
Wye July, ACE Climate Festval and Monmouth
Seed Swap and the Chepstow Walking Festval
7.
Grassland Fungi book
The 2ndediton of this popular guide was
produced. It is available at our events and
through the Natural History Booksellers|
**Additional information (optional)** You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set
||||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Very good.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held in case there is a need to
purchase land in order to protect and conserve
a valuable wildlife site, as we have done in the
past|
|Amount of reserves held|Para 1.22|£50,000|
|Reasons for holding zero
reserves|Para 1.22|n/a|
|Details of fund materially in
deficit|Para 1.24|n/a|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Grants and membership donatons|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|An amount of our funds are invested in a
higher interest savings account|
|A description of the principal
risks facing the charity|Para 1.46|As a small organisaton our main risk is loss of
key trustees with pivotal roles in providing
surveys, volunteering at events, and|
volunteering on our reserves
Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Consttuton|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Electon annually by membership|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
As per CC guidance.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|MMG works closely with Gwent Wildlife Trust
and with the Wye Valley Area of Outstanding
Natural Beauty. We are members of the
Monmouthshire Local Nature Partnership|
|Relationship with any
related parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Monmouthshire Meadows Group|
|---|---|
|Other name the charity uses||
|Registered charity number|1192542|
|Charity’s principal address|Lower Pantygoida, Abergavenny NP7 8TH|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**|
|---|---|---|---|---|
||Stephanie Tyler|Honorary President|||
||Stephanie Poulter||||
||Rachel Morgan|Chairperson|||
||Pamela Manfeld|Minutes Secretary|||
||David Llewellyn|Treasurer|||
||Richard Coates||||
||Marilyn Dunkelman|Membership Secretary|||
||Judith Carruthers||||
||Clare Adamson||||
||Maggie Hamlen|Membership assistant|||
||Teona Dorien Smith||||
||Clare Cato||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets n/a held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
> **Signature(s)** SKJones D J Llewellyn **Full name(s)** Sally Jones David Llewellyn **Position (eg Secretary,** Chairman (as of 3[rd] September Treasurer **Chair, etc)** 2024)
**Date** 12[th] December 2024
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## Home
## **Charity Commission Annual Return 2024**
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## MONMOUTHSHIRE MEADOWS GROUP
Charity registration number: 1192542
**Most of the information you give in this form will become publicly available on the Register of Charities. Any field that the Charity Commission will not display will be clearly marked.**
**This document is a record of the information provided in the Annual Return 2024.**
## **PART A - Charity information**
## **Financial period**
**Financial period start date**
01/04/2023
**Financial period end date**
31/03/2024
## **Income and spending**
**Income £**
£ 11,748
## **Spending £**
£ 10,480
## **Number of contracts from government**
**How many contracts (other than grant agreements) did your charity receive from central government or a local authority during the financial period for this return?**
0
## **Number of grants from government**
**How many grants did your charity receive from central government or a local authority during the financial period for this return?**
1
## **Value of grants from government**
**What was the total value of the grants received from central government or a local authority during the financial period for this return?**
£ 3,218
## **Income breakdown**
**Donations and legacies (excluding Endowments Received)**
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£ 5,418
## **Charitable activities**
£ 2,284
## **Other trading activities**
£ 2,451
## **Investments**
£ 720
## **Other**
£ 875
## **Grantmaking**
## **Is grant making the main way your charity carries out its purposes?**
No
## **Recipients of grants**
## **Please round all figures to the nearest pound (do not enter decimal points or commas). Individuals**
£ 0
## **Other charities**
£ 5,000
## **Other organisations that are not charities**
£ 0
## **Grant recipients related parties**
## **Are any of the grant recipients related parties to the charity?**
No
## **Trustee payments**
## **Excluding out of pocket expenses, for what were any of the trustees paid during the financial period for this return?**
⊠ e. None of the trustees have been paid No
## **Did any of the trustees resign and take up employment with your charity in the financial period of this return?**
## **Income from outside the UK**
**Did your charity receive income from outside of the United Kingdom in the financial period of this return?** No
## **Delivering activities outside the United Kingdom**
**Did your charity deliver charitable activities outside of the United Kingdom in the financial period of this return?** No
## **Spending outside England & Wales**
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**Did your charity spend funds outside of the United Kingdom in the financial period of this return?** No
**Total Spending outside England & Wales**
£
## **Trading subsidiaries**
## **Does the charity have any trading subsidiaries?**
No
## **Charity contact details correct**
## **Is the contact address displayed from the Register of Charities, correct?**
Yes
## **Charity headquarters details correct**
## **Is this the same address that you use as your charity's administrative headquarters?**
Yes
## **Charity contact address**
## **Address Line 1**
Lower Pantygoida
**Address Line 2** Llantilio Crossenny
## **Address Line 3**
ABERGAVENNY
## **Address Line 4**
Gwent
## **Address Line 5**
## **Postcode**
NP7 8TH
## **Country**
## **Charity Headquarters address**
## **Address Line 1**
Lower Pantygoida
**Address Line 2** Llantilio Crossenny
## **Address Line 3**
ABERGAVENNY
**Address Line 4** Gwent
## **Address Line 5**
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**Postcode** NP7 8TH
**Country**
## **Membership type**
**Is your charity part of a wider group structure with a parent body and subsidiary bodies?** no, the charity is not part of a wider group structure
## **Employment contract types**
**People were permanently employed by your charity** 0 **People were on fixed-terms contracts with your charity** 0 **Self-employed people were working for your charity** 0
## **Governance policies**
**Internal charity financial controls policy and procedures** Yes **Safeguarding policy and procedures** Yes **Financial reserves policy and procedures** Yes **Complaints policy and procedures** Yes **Serious incident reporting policy and procedures** No **Internal risk management policy and procedures** No **Trustee expenses policy and procedures** No **Trustee conflicts of interest policy and procedures** No **Investing charity funds policy and procedures** No **Campaigns and political activity policy and procedures** No **Bullying and harassment policy and procedures** No **Social media policy and procedures** No
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**Engaging external speakers at charity events policy and procedures**
No
## **Safeguarding**
## **Has your charity provided services to children and/or adults at risk in the financial period of the return?**
No
## **External risk and impact**
**Donations** Unknown/No Change/Not Applicable **Other income - grants** Unknown/No Change/Not Applicable **Other income - contracts** Unknown/No Change/Not Applicable
**Other income - investment** Unknown/No Change/Not Applicable
**Expenditure on charitable activities** Unknown/No Change/Not Applicable **Expenditure on overheads** Unknown/No Change/Not Applicable **Number of volunteers** Unknown/No Change/Not Applicable **Number of employees** Unknown/No Change/Not Applicable **Number of trustees** Unknown/No Change/Not Applicable **Fundraising activities** Unknown/No Change/Not Applicable **Capacity to deliver services** Unknown/No Change/Not Applicable **Total service demand** Unknown/No Change/Not Applicable
## **Volunteers**
**Excluding trustees, provide an estimate of the number of volunteers who carried out charitable activities on behalf of your charity in the United Kingdom during the financial period of this return?**
5
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## **· you have consented to their release; or**
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## **Declaration**
**This annual return has not been submitted and no Declaration has been made**
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